H312-- Refilling Fire Suppression System | Veterans Administration Medical Center
SOL #: 36C24426Q0347Combined Synopsis/Solicitation
Overview
Buyer
Veterans Affairs
Veterans Affairs, Department Of
244-NETWORK CONTRACT OFFICE 4 (36C244)
PITTSBURGH, PA, 15215, United States
Place of Performance
Altoona, PA
NAICS
Plumbing (238220)
PSC
Inspection And Laboratory Services (Except Medical/Dental): Fire Control Equipment (H312)
Set Aside
Total Small Business Set-Aside (FAR 19.5) (SBA)
Original Source
Timeline
1
Posted
Mar 18, 2026
2
Submission Deadline
Apr 2, 2026, 2:00 PM
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contracting Office 4, is soliciting quotes for refilling fire suppression systems at the James E Van Zandt VA Medical Center in Altoona, PA. This is a Total Small Business Set-Aside opportunity, issued as a Request for Quote (RFQ). Quotes are due by April 2, 2026, at 10:00 AM EST.
Scope of Work
The contractor will be responsible for refilling Chemetron FM-200 and Pemhall FM-200 fire suppression systems in Buildings 15 and 11, respectively. Key requirements include:
- Pre-Service Inspection and Assessment: Determining agent quantity, inspecting components (cylinders, valves, hoses), verifying system pressure, and ensuring compliance with NFPA 2001 (2022 edition) and manufacturer guidelines.
- FM-200 Refilling: Safely discharging remaining agent, transporting cylinders to an approved facility for refilling, and conducting hydrostatic testing if necessary.
- System Reinstallation and Testing: Reinstalling filled cylinders, testing piping, actuators, and nozzles, performing pressure and leak testing, calibrating the control panel/detection system, and conducting functional testing.
- Reporting: Providing a detailed service report, issuing a certificate of compliance, and updating system maintenance logs.
- Safety and Compliance: Adhering to NFPA 2001, NFPA 70, NFPA 72, NFPA 75, ANSI 2166, VA Fire Protection Design Manual, manufacturer guidelines, and OSHA regulations.
Contract & Timeline
- Contract Type: Firm-Fixed Price Purchase Order (RFQ).
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19 Million.
- Product Service Code: H312 (Inspection And Laboratory Services: Fire Control Equipment).
- Period of Performance: Approximately April 9, 2026, to June 8, 2026.
- Questions Due: March 30, 2026, at 10:00 AM Eastern Time.
- Quote Submission Deadline: April 2, 2026, at 10:00 AM Eastern Time.
- Offer Acceptance Period: 60 calendar days from the date specified for receipt of offers.
Submission & Evaluation
- Submission Method: Quotes must be submitted via email ONLY to Loretta Payne at loretta.payne@va.gov.
- Evaluation Factors: Award will be based on the Lowest-Price Technically Acceptable (LPTA) quote, considering price and compliance with submission instructions.
Additional Notes
- Quoters MUST be registered in the System for Award Management (SAM) database (www.sam.gov) to receive an award.
- The solicitation includes numerous FAR and VAAR clauses and provisions.
- The award will be issued on Standard Form 1449.
People
Points of Contact
Loretta PayneContracting OfficerPRIMARY
Files
Versions
Version 1Viewing
Combined Synopsis/Solicitation
Posted: Mar 18, 2026