H312--AMENDMENT 0001 IS TO OPEN UP RFQ UP AS UNRESTRICTED
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contract Office 5, has issued a Request for Quote (RFQ) for bi-annual inspection, maintenance, and repair services for Kitchen Hood Fire Suppression Systems at three VA Medical Centers: Perry Point VAMC, Baltimore VAMC, and Loch Raven VAMC. This opportunity, originally a Total Small Business Set-Aside, has been amended to be Unrestricted, opening it to all responsible sources. The goal is to ensure system operational reliability and compliance with manufacturer specifications and NFPA standards. Quotes are due by April 23, 2026, at 9:00 AM ET.
Scope of Work
The contractor will provide comprehensive services including:
- Bi-annual inspections for each location's kitchen hood fire suppression systems.
- Preventive maintenance and repair for identified deficiencies.
- Recharging of fire suppression systems as needed, strictly adhering to manufacturer specifications and NFPA standards.
- Reporting inspection findings to the Contracting Officer's Representative (COR).
- Personnel must be properly trained, qualified, and certified per NFPA standards (NFPA 96, NFPA 1, NFPA 1750), including manufacturer-specific training and Authority Having Jurisdiction (AHJ) acceptability.
- Implementation of a quality control plan and compliance with all applicable Federal, State, and local safety regulations are required.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: A base year from May 1, 2026, to April 30, 2027, with four subsequent one-year option periods, extending the potential contract duration until April 30, 2031.
- Set-Aside: Unrestricted (originally Total Small Business, changed by Amendment 0001).
- Product Service Code (PSC): H312 (Inspection And Laboratory Services: Fire Control Equipment).
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance).
- Place of Performance: Perry Point VA Medical Center, Perry Point, MD 21902, and other specified VA Medical Centers in Maryland.
Submission & Evaluation
- Quotes Due: April 23, 2026, at 9:00 AM ET.
- Submission: Submit quotes to Billie.Pratt@va.gov.
- Evaluation Factors: A comparative evaluation will consider Technical Qualifications, Past Performance, and Price. Technical and Past Performance combined are considered equal in importance to Price.
- Contact: Bill Pratt, Contracting Officer, Billie.Pratt@va.gov, 410-642-2411.
Important Notes
Offerors must thoroughly review the Statement of Work (SOW) and Section E.2 (Supplemental Instructions to Quoters). Two Service Contract Act (SCA) Wage Determinations (2015-4265 Baltimore and 2015-4215 Cecil County - Perry Point MD) are attached, outlining minimum wage rates and fringe benefits for various occupations in the specified Maryland counties. Bidders must account for these labor costs in their proposals to ensure compliance. Electronic submission of payment requests is required, with invoices submitted monthly, 30 days in arrears.