H341--Fire and Smoke Damper Testing Services JACC Pensacola, FL

Solicitation / RFP / RFQ

This document is a solicitation for Fire and Smoke Damper Testing Services at the JACC Pensacola, FL facility. The Department of Veterans Affairs, Gulf Coast Veterans Health Care System, Network Contracting Office 16, is seeking these services.

• Fire and Smoke Damper Testing Services.

• Award Number: 36C25626P0467

• Award Amount: $9,120.00

• Award Date: 03-13-2026

• Awardee: ATLANTIC FIRST INDUSTRIES CORPORATION

• Not specified in the provided text.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Product Service Code: H341

• NAICS Code: 541350 (Building Inspection Services)

• Contracting Office Address: 400 Veterans Avenue, Biloxi MS 39531

• Point of Contact: D. Rene' Impey, rene.impey@va.gov, 228-523-4747

Amendment / Modification

This amendment serves to answer all vendor questions received regarding solicitation 36C25626Q0376. The closing date for offers remains unchanged at February 20, 2026, 12:00 PM CT. No other modifications were made to the solicitation, and no further questions will be entertained.

This amendment primarily addresses questions and clarifications, impacting the understanding of requirements rather than specific sections of the original solicitation.

• The proposal submission deadline remains February 20, 2026, 12:00 PM CT.

• Proposals must be submitted via email to rene.impey@va.gov.

• Contract Type: This is a new contract.

• Core Hours: Work outside of core hours is permitted for testing dampers, as needed.

• Escort/Badges: An escort will be provided.

• ICRA Requirements: ICRA 2 is mentioned, but not needed as there will be no penetrations or drywall cutting.

• Containment Cart: Not needed for inspections.

• Fusible Links: Must be UL approved and comply with National Fire Protection Association standards.

• Scaffolding: Required for approximately ten (10) dampers.

• Penetrations: No penetrations will be made for firestopping.

• PPE: Standard PPE, including leather gloves (if needed) and dust masks, is required.

Form / Attachment / Pricing Sheet

This document is Attachment C, a Past Performance Questionnaire. It is designed to gather information on a contractor's past performance to help determine the relevancy and recency of their experience for an official government use. Bidders may be required to complete this form or provide information that will be used to complete this form as part of their proposal submission.

• Contractor Information: Requires the name, address, and point of contact for the company being evaluated.
• Contract Information: Requires details such as contract number, type, award date, period of performance, total dollar amount, and a description of the services performed.
• Performance Ratings: A structured questionnaire with rating scales (Outstanding, Excellent, Satisfactory, Neutral, Marginal, Unsatisfactory) for evaluating Quality of Service, Timeliness of Performance, Business Relations, and Management of Key Personnel.
• Remarks: A section for written comments on the contractor's overall performance.
• Respondent Information: Fields for the printed name, title, signature, and phone number of the individual completing the questionnaire.

This questionnaire is crucial for bidders as it directly relates to the evaluation of past performance, which is often a significant factor in contract awards. The information collected will be used to assess a bidder's ability to successfully perform the required effort. Bidders should ensure they understand the criteria and provide accurate and complete information as required by the solicitation instructions. Failure to provide the requested information may render a proposal unresponsive.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for the solicitation.

• Services Contracts: Offeror certifies that no more than 50% of the contract amount will be paid to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offeror certifies that no more than 85% of the contract amount will be paid to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contracts: Offeror certifies that no more than 75% of the contract amount will be paid to firms that are not certified SDVOSBs or VOSBs.
• Acknowledgement of Jurisdiction: Offeror acknowledges the certification is subject to U.S. law, including penalties for false certifications.
• Consequences of Non-Compliance: Details potential penalties for not acting in good faith, including referral to suspension/debarment, fines, and prosecution.
• Cooperation: Offeror agrees to provide documents to VA to demonstrate compliance.
• Certification Block: A section to be completed, signed, and returned by the offeror, certifying compliance with subcontracting limitations.

This is a mandatory attachment that must be completed and submitted with the offeror's bid, quotation, or proposal. Failure to provide this completed certification will result in the offer being deemed ineligible for award. Bidders must understand and agree to these subcontracting limitations to be considered for the opportunity.

Form / Attachment / Pricing Sheet

This document is a template for bidders to provide Past Performance References as part of their proposal submission. It outlines the specific information required for each reference.

For each of the three provided reference slots, bidders must complete the following fields:

• Contracting Activity Name
• Location
• Contract Number
• Point Of Contact
• Telephone Number
• Dollar Amount
• Brief Description of Services Provided

Bidders must use this template to detail their relevant past performance. This information is crucial for the government's evaluation of a bidder's experience and capability to successfully perform the contract requirements.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-4561, Revision No. 31) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in Escambia and Santa Rosa Counties, Florida.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Details required fringe benefits, including Health & Welfare rates.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).
• Outlines the process for conforming unlisted classifications.

This document is critical for bidders to understand the labor costs associated with performing services under a federal contract in the specified geographic area. It dictates the minimum wages and benefits that must be paid to employees, directly impacting proposal pricing and overall contract compliance.

Form / Attachment / Pricing Sheet

This document contains legends and symbols used in the mechanical plans for the Joint Ambulatory Care Center project. It serves as a reference for understanding the various graphical representations of equipment, piping, ductwork, and other components shown on the drawings.

• Valve Symbols: Standard symbols for gate, globe, check, butterfly, ball, balancing, and control valves.
• Diffuser Symbols: Symbols for sidewall and ceiling grilles, registers, and diffusers, including airflow (CFM) and identification markings.
• Piping Symbols: Representations for various pipe types (chilled water, hot water, steam, refrigerant, drain, vent) and fittings (elbows, reducers, unions, strainers).
• Ductwork Symbols: Symbols for duct turns, flexible connections, dampers (manual volume, fire, smoke, back draft, combination), and duct construction details (pressure class, stainless steel, double wall).
• Equipment/Terminal Unit Symbols: Representations for unit heaters, terminal units with reheat coils, and variable air volume (VAV) units.
• General Symbols: Symbols for airflow direction, pipe pitch, anchors, and connections.
• Revisions: A log of revisions made to the drawing set, including dates and descriptions.

This document is crucial for bidders to accurately interpret the mechanical drawings. Understanding these symbols is essential for comprehending the scope of work, the types of equipment and systems to be installed, and the specific requirements for ductwork and piping. It directly impacts the ability to estimate costs and plan installation procedures.

Solicitation / RFP / RFQ

This solicitation is for Fire Smoke Damper Inspection and Repair Services at the Joint Ambulatory Care Center (JACC) in Pensacola, FL. The contractor will be responsible for providing all labor, tools, and equipment to inspect, test, and repair fire and smoke dampers.

• Locate, map, test, and inspect all smoke and fire dampers.

• Perform repair work on dampers as needed.

• Document all tested devices, including unique identification, location, status (Pass/Fail), and a consolidated deficiency finding list.

• Coordinate with COR and local fire department during testing.

• Clean areas with HEPA filtration.

• Provide a report detailing inspection, repair, or replacement findings.

• Comply with all applicable National Fire Protection Agency (NFPA) and Occupational Safety and Health Administration (OSHA) codes and standards.

• Perform 4-year frequency tests for fire pump/smoke pump.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 120 calendar days from receipt of Notice to Proceed.

• Estimated Value: Not explicitly stated, but NAICS code 541350 (Building Inspection Services) has a size standard of $11.5 Million.

• Questions Due: February 13, 2026, 12:00 PM CT (via email only).

• Proposals Due: February 20, 2026, 12:00 PM CT (via email to rene.impey@va.gov).

• Submission Format: Electronic via email. Quotes to be submitted in three volumes: Technical, Past Performance, and Price.

• Evaluation Criteria: Comparative analysis based on Technical Capability, Past Performance, and Price. Technical and Past Performance are of equal importance.

• This acquisition is set aside for Small Business.

• Offerors must provide certifications for Veteran Involvement, including SDVOSBs and VOSBs, if applicable.

• Attachments include survey redlines, past performance references, and a certificate of compliance.

• Offerors must complete and return specific attachments with their quote package.

• A pre-performance conference will be required for the successful offeror.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services for fire and smoke damper testing, inspection, and repair at the Department of Veterans Affairs, Gulf Coast Veterans Health Care System (GCVHCS), Joint Ambulatory Care Center (JACC) in Pensacola, FL. The solicitation is issued as a Request for Quotation (RFQ).

• Locate, map, test, and inspect all smoke and fire dampers.

• Perform necessary repair work on dampers.

• Services to be provided in accordance with the contract terms and conditions.

• Detailed information is available in the Statement of Work (SOW).

• Contract Type: Firm-fixed-price.

• Period of Performance: February 27, 2026, through June 27, 2026.

• Response Date/Time: February 20, 2026, 12:00 PM Central Time.

• Questions Deadline: February 13, 2026, 12:00 PM CT. Questions must be submitted in writing to D. Rene' Impey at rene.impey@va.gov with the solicitation number in the subject line. No telephone inquiries will be accepted.

• Proposals are requested and will be considered.

• Set-Aside: 100% Service-Disabled Veteran Owned Small Business (SDVOSB).

• NAICS Code: 541350 (Building Inspection Services), Size Standard: $11.5M.

• Offerors must be actively registered in SAM.gov.

• SDVOSB concerns must also be registered in SBA VetCert and comply with Vet 4212 reporting requirements.

• Offerors may need to provide information demonstrating at least 51% of personnel costs are for SDVOSB employees.

• Solicitation documents incorporate provisions and clauses effective through Federal Acquisition Circular FAC 2025-06, FAR Deviation NOV 2025, VAAR DEVIATION APR 2025, VAAM Alert 26-01, and Acquisition Policy Flash 26-23.

• Bidders are responsible for checking the website for amendments.

• Referenced attachments include: JACC Fire and Smoke Damper survey, Escambia County WD, List of Past Performance References, Past Performance Questionnaire, and VAAR 852.219-75 Certificate of Compliance.