H358--Long Term Radiation Safety Officer
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contract Office 5, is soliciting quotations for Long-Term Radiation Safety Officer (RSO) services at the VA Medical Center in Washington, DC. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside opportunity. Quotes are due January 23, 2026, at 1:00 PM EST.
Scope of Work
The contractor will provide a primary Full-Time Equivalent (FTE) Radiation Safety Officer onsite for approximately 158 days per year, 8 hours per day, along with an alternate RSO for coverage. Key responsibilities include:
- Overseeing all ionizing radiation sources and radioactive material shipments.
- Conducting weekly wipe tests and managing data for Radiation Safety Committee meetings.
- Providing radiation safety education and new staff orientation.
- Managing Radiation Dosimetry and ALARA (As Low As Reasonably Achievable) programs.
- Assisting with I-131 therapy and Y-90 administration programs.
- Performing annual inspections, audits, and surveys of the radiation safety program.
- Assisting with regulatory visits and responding to directives.
- Offering expert opinion on radiation safety and local policy writing.
- Leading annual lead apron testing.
- Ensuring compliance with VHA Directives on radioactive materials management, radiation protection, nuclear medicine, fluoroscopy safety, and reporting misadministrations.
Contract & Timeline
- Contract Type: Firm Fixed Price.
- Period of Performance: A base year (April 1, 2026 – March 31, 2027) plus four option years, extending through March 31, 2031.
- Questions Due: January 9, 2026, 2:00 PM EST.
- Quotes Due: January 23, 2026, 1:00 PM EST.
- Submission: Via email to Charles.Willis@va.gov.
Eligibility & Evaluation
- Set-Aside: This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Offerors must be registered and certified in SBA VetCert and SAM.gov.
- NAICS Code: 541990 (All Other Professional, Scientific, and Technical Services) with a size standard of $19 million.
- Evaluation: A comparative evaluation (FAR 13.106-2(b)(3)) will be conducted, with Technical Approach and Past Performance being more important than Price. Evaluation will consider both the vendor's radiation safety services and the proposed RSO's curriculum vitae.
- Mandatory Requirements: Prior experience providing RSO services is mandatory. Familiarity with medical imaging equipment and nuclear medicine protocols is also required. One resume for the primary RSO and one for the alternate RSO are sufficient.
Important Notes
A U.S. Department of Labor Wage Determination under the Service Contract Act is applicable, outlining prevailing wage rates and fringe benefits for the specified geographic areas (DC, MD, VA). Contractor personnel will be subject to background investigations and PIV badging, and a Business Associate Agreement (BAA) will be required. The Government will provide an estimated timeline for VA credentialing and onboarding of approved RSO personnel.