H359--CS | Automatic Transfer Switch Maintenance and Repair Questions and Answers FINAL

Questions & Answers / Clarifications

This document provides final answers and clarifications to vendor questions regarding Solicitation Number 36C25026Q0261 for Automatic Transfer Switch Maintenance and Repair.

• Scope of Work: The requirement is not subject to Service or Special Trade Limitations.
• Contracting Office: The contracting office ZIP code is 44131, and the address is Department of Veterans Affairs, Network Contracting Office 10, 6150 Oak Tree Blvd., Suite 490, Independence, OH 44131.
• Response Date: The response deadline is April 15, 2026, at 12:00 PM Eastern Time, New York, USA.
• Place of Performance: The location for performance is 10701 East Blvd., Cleveland, OH 44106-1702, USA.
• Set-Aside: The opportunity is set aside for VSA (Veterans Service-Disabled Small Business).
• NAICS Code: The applicable NAICS code is 811210.

This Q&A document clarifies key aspects of the solicitation, including the scope, administrative details, and performance location. Bidders should review these clarifications to ensure their proposals accurately address the requirements. No changes to the response date or submission requirements are indicated by this Q&A document.

Questions & Answers / Clarifications

This document provides updated responses to vendor questions regarding Solicitation Number 36C25026Q0261 for Automatic Transfer Switch Maintenance and Repair.

• Incumbent Contract: The incumbent contract number is 36C25021P1528.
• Bidder Plan Submission: The Contracting Office will not provide feedback on whether a bidder's outlined plan is acceptable. It is the contractor's responsibility to determine which program meets the solicitation requirements.
• ASCO Authorization: The facility exclusively uses ASCO transfer switches. The awarded vendor must possess factory training, have ready access to necessary repair parts, repair manuals, and engineering support for maintenance and repair of these systems.

This update clarifies specific requirements related to vendor capabilities and existing contracts. No changes to deadlines or submission rules are indicated in this Q&A update.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation Number 36C25026Q0261 for Automatic Transfer Switch Maintenance and Repair.

• Incumbent Contract: The incumbent contract number is 36C25021P1528.
• Bidder Plan Acceptability: The Contracting Office does not provide feedback on bidder plans. It is the contractor's responsibility to determine which program meets the solicitation requirements.

No changes to requirements, due dates, or submission rules are indicated by these Q&A responses. Bidders are responsible for independently determining how to meet the solicitation's requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for Automatic Transfer Switch (ATS) Maintenance and Repair. The Department of Veterans Affairs (VA) is seeking contractors to provide on-site full maintenance and repair services for government-owned ATS units at the Louis Stokes Cleveland VA Medical Center.

• Provide on-site full preventative maintenance inspections (PMI's) and intervening service calls for 47 government-owned ATS units.

• Perform 24/7 on-call maintenance and minor repairs.

• Conduct annual preventative maintenance inspections (PMI's) including functional transfer switch tests with generator operation.

• Provide all labor, materials, equipment, transportation, and supervision.

• Maintain equipment in first-class operating condition, complying with National Electric Code (NFPA70), Electrical Safety in the Work place (NFPA70E), Life Safety Code (NFPA 101), and other applicable codes.

• Deliver reproducible wiring diagrams of all changes and modifications.

• Submit performance reports quarterly.

• Respond to emergency service calls within four (4) hours.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base Year (July 1, 2026 - June 30, 2027) with four (4) one-year option periods.

• Quotes are due by April 15, 2026, 12:00 pm EASTERN TIME, NEW YORK, USA via email to april.fawley@va.gov.

• Evaluation Criteria: Best Value. Technical and past performance, when combined, are more important than price.

• Offers will be evaluated under Comparative Analysis.

• The government may award without discussions.

• All questions must be submitted via email to April Fawley by March 20, 2026, 12:00 p.m. EST.

• Set-aside for Veterans Owned Small Business (VOSB).

• Offerors must be registered and verified in the Vendor Information Pages (VIP) database (VetBiz.gov) to receive credit as a Service Disabled Veteran Owned Small Business.

• Offerors must be registered in SAM.gov.

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).

• Product Service Code: H359 (Inspection – Electrical and Electronic Equipment Components).

• Bidders are responsible for visiting the job site to inspect ATS equipment condition prior to bidding.

• The equipment is offered in an "as is" condition.