H363--Source Sought Door Alarm Annual Recertification VA Sierra Nevada Healthcare System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Sierra Nevada Healthcare System in Reno, NV, is conducting a Sources Sought for Door Alarm Annual Recertification Services. This is market research to identify qualified vendors capable of providing non-personal services for the annual maintenance and certification of Top Door Alarm Systems. Responses are due by February 11, 2026, at 4:00 PM Pacific Time.
Scope of Work
The requirement is for annual recertification of the Top Door Alarm System located on 17 patient room doors within Building 12 of the Inpatient Mental Health Unit at the VA Sierra Nevada Healthcare System. Services include comprehensive testing, calibration, troubleshooting, and inspection to ensure system functionality and integrity. Contractors must also replace back-up batteries in the Master Junction Box as needed and annotate any discrepancies. A key requirement is that the technician must be Original Equipment Manufacturer (OEM) certified, and the vendor must provide documentation from Top Door Alarm authorizing them to service and supply OEM parts.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Period of Performance: April 1, 2026 - March 31, 2031 (Base Year + 4 Option Years)
- Base Year: April 1, 2026 - March 31, 2027
- Option Year 1: April 1, 2027 - March 31, 2028
- Option Year 2: April 1, 2028 - March 31, 2029
- Option Year 3: April 1, 2029 - March 31, 2030
- Option Year 4: April 1, 2030 - March 31, 2031
- NAICS Code: 561621 (Security systems services (except locksmiths))
- Product Service Code (PSC): H363 (Inspection- Alarm, Signal, and Security Detection Systems)
- Response Due: February 11, 2026, by 4:00 PM Pacific Time
- Published: February 6, 2026
Submission Requirements
Interested vendors must review the draft Statement of Work (SOW) and provide the following information in their response:
- Company Name, Point of Contact, and Email address
- An Informal Quote
- Authorized Distributor Letter (if applicable) from Top Door Alarm, on company letterhead, stating authorization to service and provide OEM parts, dated within the last 12 months.
- Capabilities Statement / Narrative
- NAICS code and size standard
- UEI Number
- Vendor Point of Contact information
- Information on any existing contracts (e.g., GSA, NASA SEWP, DLA eCAT, VA SAC, or VA NAC) through which these services can be ordered. Failure to provide all requested information will result in the vendor being considered non-responsive.
Additional Notes
This is a Sources Sought announcement solely for market research purposes and is not a solicitation or request for proposals. The Government will not reimburse any costs associated with responding. For questions, contact John Waldrip at john.waldrip@va.gov.