H399--FTD Roof Inspection - Service Contract
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought to identify capable and interested firms for a detailed roof inspection service at the Cincinnati VA Medical Center (VAMC) in Ft. Thomas, KY. This is for market research purposes only; do not send a proposal. Responses are due by June 26, 2026.
Scope of Work
The contractor shall provide a comprehensive roof inspection report including:
- An executive summary of findings, major deficiencies, and recommended actions.
- A detailed description of the roof system, age, condition, and materials.
- Identification and documentation of all deficiencies (e.g., water intrusion, drainage issues, flashing, parapet, penetrations, structural issues) with photographic evidence.
- An infrared moisture survey and interpretation.
- Annotated roof plans highlighting areas of concern.
- An assessment of roof decking and structural framing where accessible, noting damage or risks by a licensed structural engineer.
- An analysis recommending full roof replacement versus repair.
This requirement specifically excludes design intent drawings and Construction Period Services (CPS).
Contract & Timeline
- Type: Sources Sought (Market Research). The Government intends to award a single-award Firm-Fixed Price (FFP) contract for the actual service.
- Duration: The period of performance for the service contract shall not exceed three (3) months.
- Set-Aside: None specified for this Sources Sought.
- Response Due: June 26, 2026, 5:00 PM EST.
- Published: June 16, 2026.
- Place of Performance: Cincinnati Veterans Affairs Medical Center (VAMC), 1000 S Ft Thomas Ave, Fort Thomas, KY 41075.
Evaluation
Responses will be used to aid acquisition planning and gather information on industry capabilities. This notice is for planning purposes only and does not constitute a solicitation.
Additional Notes
Interested firms should email Ronald Heidemann (ronald.heidemann@va.gov) with their:
- Firm's Name
- Socio-Economic Status
- Confirmation of whether the company has a contract vehicle the VA can order against.
Contractor personnel performing on-site work must comply with VA and VAMC security requirements and obtain VAMC identification badges. The contractor shall not collect, store, or disclose personally identifiable information (PII), protected health information (PHI), or VA sensitive information without authorization.