H399--Third-Party Elevator Inspections RFQ
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 10, is seeking Third-Party Elevator Inspection (Witnessing) Services for the Saginaw VA Medical Center in Saginaw, Michigan. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside opportunity, issued as a Request for Quote (RFQ), with the intent to award a firm-fixed-price contract. Quotes are due by March 19, 2026, at 2:00 PM Eastern Time.
Scope of Work
The contractor will provide comprehensive third-party QEI-1 Certified Elevator Inspection/Witness Services. This includes:
- Conducting semi-annual and annual inspections.
- Witnessing and certifying one Semi-Annual Periodic Inspection, one Annual Safety Test, and one Five Year Load Test for all elevators.
- Ensuring inspections comply with ASME A17.1 code and ASME A17.2 Inspectors Guide.
- Utilizing inspectors holding ANSI/ASME QEI-1 certification.
- Submitting comprehensive electronic inspection reports within two weeks of completion.
- Adhering to facility security requirements, with contractor personnel being escorted during inspections.
Contract Details
- Contract Type: Firm-Fixed-Price
- NAICS Code: 541350 (Engineering Services, size standard $11.5 million)
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Period of Performance: A base year (May 1, 2026 – April 30, 2027) with four (4) one-year option periods, potentially extending the contract through April 30, 2031.
- Place of Performance: Saginaw VA Medical Center, 1500 Weiss Street, Saginaw, Michigan.
Submission & Deadlines
- Quotes Due: March 19, 2026, at 2:00 PM Eastern Time.
- Submission Method: Electronically via email to Jeannie Ortiz (jeanne.ortiz@va.gov). Subject line:
36C25026Q0314 - Offer. - Questions Due: March 6, 2026, at 10:00 AM Eastern Time. Submit questions via email to jeanne.ortiz@va.gov. Subject line:
36C25025Q0924 - Question. Answers will be posted as an amendment. - Required Statement: Quotes must include a statement accepting the solicitation's terms and conditions or listing exceptions with rationale.
- Registration: Offerors must be registered in the System for Award Management (SAM) at www.sam.gov. SDVOSB offerors must provide proof of active certification verified in the SBA Small Business Search tool.
Evaluation Criteria
Award will be based on an evaluation of Technical Capability, Past Performance, and Price.
Key Attachments
The solicitation includes detailed inspection reports for Traction and Hydraulic Elevators, a Vertical Transportation Equipment Certificate form, and a Wage Determination for Saginaw County, Michigan, which is critical for calculating labor costs.