H912--Sources Sought 5 Year Sprinkler Testing/Inspection for VA Palo Alto Heath Care System (VAPAHCS)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office (NCO) 21, is conducting a Sources Sought to identify qualified contractors for NFPA 5 Year Sprinkler Testing/Inspection services for the VA Palo Alto Health Care System (VAPAHCS), including its Livermore, Menlo Park, Palo Alto, and Mountain View campuses. This market research aims to determine the appropriate procurement strategy. Responses are due by January 26, 2026, at 1:00 P.M. PST.
Scope of Work
The requirement involves providing all personnel, equipment, tools, materials, supervision, and services for comprehensive NFPA 5-Year Sprinkler testing and inspection. This includes identifying potential obstructions, corrosion, and other issues within the fire sprinkler systems across 70 buildings. Specific inspection requirements cover water flow testing, valve checks, sprinkler head inspection, water storage examination, Fire Department Connection (FDC) clearance, piping inspection, hydrostatic tests on manual standpipes, gauge inspection, standpipe flow testing, and check valve inspection. A draft Statement of Work (SoW) is attached for detailed requirements.
Contract & Timeline
- Type: Sources Sought (Market Research)
- NAICS Code: 561210, Facilities Support Services
- Small Business Size Standard: $47 Million
- Projected Period of Performance (Base Year): February 23, 2026 – August 22, 2026
- Response Due: January 26, 2026, 1:00 P.M. PST
- Published: January 20, 2026
Eligibility & Submission
Interested contractors must email responses to Timothy.Smith9de3@va.gov. Mandatory Requirements:
- Possess a California Sprinkler Fitter License and a C-16 Fire Protection Contractor License.
- Current registration in SAM.gov.
- SDVOSB and VOSB firms must be registered and verified at Veteran Small Business Certification (sba.gov).
- Adherence to Limitations on Subcontracting (FAR 52.219-14 and 52.219-27): At least 50% of the cost of contract performance for personnel must be expended for the prime concern's employees.
Required Submission Content:
- Company's Socioeconomic Status (e.g., small business, SDVOSB).
- Company legal name and Unique Entity ID (SAM number).
- Primary point of contact (phone and email).
- Capabilities Statement.
- List of similar Government and Commercial projects.
- Details on subcontracting plans (which actions performed by prime, which subcontracted, percentage paid to subcontractors).
- GSA Contract Number (if applicable).
- Price estimate.
- Failure to provide requested information will result in a non-responsive submission.
Additional Notes
This is for informational purposes only; no solicitation is currently available, and no contract will be awarded directly from this announcement. All information is preliminary and subject to modification. The Government will not pay for information submitted. Reference RFQ number 36C26126Q0311 on all correspondence. Compliance with safety requirements (Section 01 35 26) and common work results for plumbing (Section 22 05 11) will be essential for any future solicitation.