H944--Steam Line Investigation

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the safety requirements for a project, ensuring a safe and healthy work environment in compliance with various federal regulations and industry standards.

• Applicable Publications: Lists numerous standards and publications from organizations such as ASSP, ASTM, FGI, NFPA, TJC, NRC, OSHA, and the US Army Corps of Engineers that must be adhered to.
• Definitions: Defines key terms like "Competent Person" (CP), "Competent Person, Confined Space," "Competent Person, Cranes and Rigging," and "Medical Treatment."
• Submittal Requirements: Outlines required preconstruction submittals including Accident Prevention Plan (APP), Certificates (Contractor Safety Self-Evaluation, Crane Operators/Riggers Certifications), Certificate of Compliance, Mobile Cranes Inspection Certificate, License Certificates, and Machinery & Mechanized Equipment Certification Form.
• Training: Mandates site-specific SOH orientation training for all employees, mandatory training for specific tasks (e.g., fall protection, lockout/tagout), ongoing safety training, OSHA 10-hour Construction Outreach for all workers, and OSHA 30-hour Construction Outreach for Competent Persons.
• Safety and Health Inspections: Requires specific assignment of responsibilities for daily job site safety and health inspections and any external inspections/certifications.
• Preconstruction Safety Conference: Requires attendance by contractor representatives to discuss the Accident Prevention Plan (APP), incorporated plans, programs, procedures, and anticipated Activity Hazard Analyses (AHAs).
• Safety Meetings: Mandates regular safety meetings for supervisors and trade workers to review activities, plan for operations, establish safe procedures, and provide training. Documentation of these meetings is required.
• Personal Protective Equipment (PPE): Specifies mandatory minimum PPE including hard hats, safety glasses (ANSI Z.87.1 compliant), safety shoes (ASTM F2413-11 compliant), and hearing protection in designated areas.
• Pre-Construction Risk Assessment (PCRA): Requires control of construction-associated hazards affecting VA medical facilities, with PCRAs included in the solicitation and subject to revalidation.
• Electrical Work: Mandates compliance with NFPA 70, NFPA 70B, NFPA 70E, and relevant OSHA regulations. All electrical work must be performed by licensed journeyman or master electricians, or by apprentices under their immediate supervision.
• Control of Hazardous Energy (Lockout/Tagout): Requires compliance with 29 CFR 1910.147 and other specified regulations for installation, maintenance, and servicing of equipment and machinery, including hazardous electrical energy.

Not explicitly stated in this document, but implied to be for a specific project or contract.

• Strict adherence to a wide range of safety publications and regulations.
• Comprehensive training and certification requirements for personnel.
• Detailed submittal and documentation processes.
• Specific PPE requirements.
• Rigorous inspection and meeting protocols.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "Common Work Results for Plumbing" and applies to all sections of Division 22, focusing on the general requirements, submittals, quality assurance, and delivery/storage/handling of plumbing systems and equipment.

• Defines requirements for plumbing systems, including piping, sleeves, inserts, hangers, and equipment.

• Specifies coordination with other trades for placement and access.

• Details requirements for submittals, including shop drawings, product data, and samples.

• Outlines quality assurance standards for safety, reliability, efficiency, and maintainability of systems and equipment.

• Addresses delivery, storage, and handling of equipment and materials, emphasizing protection from damage and environmental factors.

• Covers the arrangement and installation of equipment and piping, ensuring accessibility for maintenance and operation.

• Includes procedures for cutting holes, waterproofing, and testing.

• Systems must be safe, reliable, efficient, durable, and easily operable and maintainable.

• Equipment must be current generation technology with a proven satisfactory service record of at least 5 years.

• Service organizations must be authorized and trained by manufacturers, located within 160 km (100 miles), and provide service within 4 hours for emergencies.

• All items must be free from defects affecting performance, maintainability, and appearance.

• Final testing and adjustments will be made during the first actual seasonal use of the respective systems.

Not explicitly stated in this section, but implies work will be performed at the project site.

• Adherence to referenced codes and standards, as well as local codes.
• Contractor is responsible for field measurements, ensuring accessibility, and coordinating all aspects of installation.
• Submittals must be coordinated and integrated to ensure compatibility.
• Equipment and materials remain the Contractor's responsibility until phased acceptance.
• Protection of equipment from damage, theft, and environmental factors (e.g., UV light for plastic piping).
• Operating personnel access and observation provisions must be maintained.

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective of this project is to investigate a Steam Leak near building 102 at the VAPAHCS Palo Alto facility.

• Provide personnel, equipment, tools, materials, supervision, and other necessary items and services.

• Perform the investigation within 14 calendar days from the start of on-site work after parts are received.

• Coordinate work with the appointed COR to minimize impact on residents and noise.

• Provide daily cleanup and securing of the work site, including disposal of waste and debris at the contractor's expense.

• Obtain required ID badges for all employees.

• Follow applicable codes and standards, including HCSM, OSHA, Lock-out-Tag-out, Rules of Station, and NFPA.

• Provide project management support.

• LOTO (Lock-out-Tag-out) steam system from the boiler plant.

• Provide a 3-man entry team with safety equipment for confined space entry.

• Investigate the cause of the steam leak near Building 102 and report findings.

• Remove LOTO from the steam system.

• Provide video documentation of tunnels and vaults investigated.

• Work to be completed within 8 hours for one day, during normal business hours.

• Location: VAPAHCS Palo Alto, 3801 Miranda Ave, Palo Alto, CA 94304, Building 102.

• Duration: No longer than 14 calendar days from the start of on-site work.

• Contractor personnel must be competent and educated/experienced in the field.

• All work must be coordinated with and approved by the COR.

• Contractor and personnel are subject to Federal laws, regulations, standards, and VA policies regarding information and information system security.

• Normal work hours are 8:00 am – 4:30 pm, Monday-Friday, excluding Government holidays.

• Requests for utility shutdowns must be submitted in writing at least 14 days prior.

• Technical Evaluation Factors include: C-4 Boiler, Hot-Water Heating, Steam Fitting Contractor License and Boiler/Steam Plant Operator certification.

• Referenced attachments include: Specifications and 01 35 26 SAFETY REQUIREMENTS, 22 05 11 COMMON WORK RESULTS FOR PLUMBING.

Sources Sought Announcement

This is a Sources Sought Announcement for steam line investigation services at the VA Palo Alto Health Care System (VAPAHCS). No solicitation is currently available. The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is gathering information to determine its procurement strategy.

• The primary service required is steam line investigation, as detailed in the attached draft Statement of Work (SOW).

• Contractors must be registered in the System for Award Management (SAM).

• Small businesses must adhere to Limitations on Subcontracting requirements (FAR 52.219-14 and FAR 52.219-27), with at least 50% of contract performance costs for personnel expended on employees of the concern.

• NAICS Code: 238220 (Plumbing, Heating, and Air Conditioning Contractors)

• Small Business Size Standard: $19.0 Million

• Interested contractors must submit a capability statement via email to Gary.Christensen@va.gov by 1:00 P.M. PST on 03/09/2026.

• The capability statement must include:

  • Company's Socioeconomic Status (e.g., small business, SDVOSB, VOSB) and SBA registration if applicable.
  • Company's legal name and Unique Entity ID (SAM).
  • Primary point of contact (phone and email).
  • Evidence of ability to perform the services described in the SOW.
  • Description of experience with similar services.
  • List of similar Government and Commercial projects (including contract numbers for federal projects).
  • Specific details on prime vs. subcontracted work and percentages.
  • GSA Contract Number, if applicable.
  • Completed attached informational price estimate.

• Failure to provide requested information will be considered non-responsive.

• Information is being sought to determine business type decisions, which may include set-asides.

• Contractors interested in SDVOSB or VOSB status must be registered with the Small Business Administration.

• This announcement is for informational purposes only and does not constitute a commitment to award a contract.

• The Government will not pay for any information submitted.

• Several attachments are referenced, including the draft SOW, Section 01 35 26 1, and SECTION 22 05 11.