H946--Water Treatment Consultation Service Contract

Other / Unclassified

This document is a report confirming a discussion about a water treatment contract and outlining the current status and recommendations for various components of the water treatment system at the East Orange VA Medical Center. It details issues and actions related to the Boiler Plant, Towers (Makeup Water, Main, OR Tower, Bldg 15 Tower).

This report is relevant to bidders as it:

• Confirms the award of a water treatment contract starting 3/15/26.
• Identifies specific operational issues (e.g., low condensate return, brine availability, non-working bleed solenoid).
• Proposes recommendations for equipment to measure chemical inventory.
• Outlines necessary actions for system startup, cleaning, and sterilization for the upcoming season (e.g., for OR Tower and Bldg 15 Tower).
• Mentions the need for operator training and new reagents.
• Schedules a follow-up meeting to discuss the program.

Amendment / Modification

This amendment addresses vendor questions and provides clarification regarding qualifications. It also includes an attached "VA EO Water Consultation Report 0426_Redacted".

• Qualifications: The requirement for Civil Engineers is now expanded; candidates meeting other criteria can be considered.

• Attachments: The "VA EO Water Consultation Report 0426_Redacted" is now attached.

• Response Due Date: The response due date remains unchanged at May 4, 2026, at 10:00 AM ET.

• Submission Instructions: Responses should be sent to Natalie Acevedo at natalie.acevedo@va.gov.

Amendment / Modification

This amendment extends the deadline for receipt of offers.

• The hour and date specified for receipt of offers is extended.

• The due date for responses is extended to May 04, 2026, at 10:00 AM ET.

Amendment / Modification

This amendment extends the deadline for the receipt of offers.

• The "Hour & Date for Receipt of Offers" is extended.

• The due date for responses is extended to April 29, 2026, at 10:00 AM ET.

Other / Unclassified

This document is a U.S. Department of Labor REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT. It provides wage and fringe benefit rates for various occupations in New Jersey, specifically for the counties of Hunterdon and Somerset. The document lists occupational codes, titles, and corresponding hourly rates, along with footnotes indicating specific conditions or requirements for certain job classifications.

This document is crucial for potential bidders on government contracts subject to the Service Contract Act. It establishes the minimum wage and fringe benefit rates that must be paid to service employees performing work under such contracts in the specified geographic area. Bidders must use this information to accurately calculate labor costs for their proposals, ensuring compliance with federal regulations. The document also includes important notes regarding paid sick leave (Executive Order 13706), minimum wage requirements (Executive Order 13658), vacation and holiday policies, and the process for requesting additional classifications and wage rates if a required occupation is not listed.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for official use only. It is designed to gather feedback on a contractor's performance for a specific contract or order. This information is crucial for determining the relevancy and recency of past performance, which can significantly impact proposal responsiveness.

• Contractor Information: Name, Address, Point of Contact.
• Contract Information: Contract Number, Contract Type, Award Date, Period of Performance, Total Contract Dollar Amount, and a brief description of the Scope of Services.
• Performance Ratings: A detailed questionnaire covering:
  • Quality of Service (compliance, deliverables, commitment, standards)
  • Timeliness of Performance (response times, administrative reports, emergency services)
  • Business Relations (problem identification, problem correction, willingness to improve, cooperation, problem-solving, relationship with Contracting Officer/customers)
  • Management of Key Personnel (selection, retention, knowledge, staffing, subcontract management)
• Remarks: A section for overall performance comments and a recommendation for future requirements.

This questionnaire is used by the government to evaluate a contractor's past performance. Bidders should be aware that their performance on previous contracts will be assessed using this form. The information provided by the evaluating entity directly influences the assessment of a bidder's ability to successfully perform on new opportunities. Failure to provide complete and accurate information for this questionnaire, when requested, may render a proposal unresponsive.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific geographic areas.

• Lists occupational codes, titles, and corresponding minimum hourly wage rates.
• Specifies required fringe benefits, including Health & Welfare rates and paid sick leave provisions (EO 13706).
• Details vacation and holiday policies.
• Includes notes on hazardous pay differentials and uniform allowances.
• Outlines the process for requesting additional classifications and wage rates (conformance process).

This document is crucial for bidders to understand the labor costs associated with performing the contract. It establishes the minimum wages and benefits that must be paid to employees, directly impacting the overall cost of proposals. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Solicitation / RFP / RFQ

The Department of Veterans Affairs (VA) is seeking Water Treatment Consultation services for the New Jersey VA Healthcare System at the East Orange and Lyons Campuses. The objective is to ensure effective water treatment programs through expert consultation.

• Monthly on-site meetings with chemical contractors and VA personnel.

• Review of all submitted water treatment reports and correspondence.

• Preparation of program logs and monthly treatment program reviews.

• Performance of additional chemical testing as needed.

• Inspection of water treatment equipment.

• Assistance with annual reviews and goal setting.

• Discussion of water-related issues and provision of recommendations.

• Service reports must be signed by both the service provider and the COR upon completion.

• Contract Type: Firm Fixed Price.

• Period of Performance: Estimated award date April 30, 2026, for a 12-month base year, with four 12-month option years.

• Estimated Value: $19 Million (for solicitation purposes).

• Questions Due: April 20, 2026, 10:00 AM ET.

• Offers Due: April 24, 2026, 10:00 AM ET.

• Submission Method: Electronically via email to Tiffany.Vazquez-Simon@va.gov and Natalie.Acevedo@va.gov.

• Evaluation Factors: Technical Capability, Past Performance, and Price. Technical Capability and Past Performance combined are approximately equal to Price.

• Set-Aside: 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Eligibility: Offerors must be registered in SAM.gov and have NAICS code 541620 with a Small Business Size Standard of $19 Million. Offerors must be listed as a verified small business on the VA's Veteran Small Business Certification.

• Limitations on Subcontracting: Apply (50% for services).

• Site visit is not applicable.

• Offerors must submit proposals in four volumes: Technical Capability, Past Performance, and Price.

• Specific qualifications are required for contractor representatives (BS Degree in Chemistry or Chemical Engineering, 10 years preferred consulting experience, 5 years preferred VA Medical Center consulting experience).

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Water Treatment Consultation Services at the New Jersey VA Healthcare System, East Orange and Lyons Campuses. The Department of Veterans Affairs (VA) intends to issue a solicitation for these services.

• Monthly meetings with chemical contractors and on-site personnel.

• Review of all submitted water treatment reports and correspondence.

• Preparation of program logs and monthly treatment program reviews.

• Performance of additional chemical testing as needed.

• Inspection of water treatment equipment.

• Assistance with annual review and goal setting.

• Discussion of water-related problems and recommendations for deficiencies.

• Contract Type: Firm Fixed-Price.

• Place of Performance: New Jersey VA Health Care System, East Orange and Lyons.

• Interested parties should express interest via email to the points of contact.

• Questions regarding the solicitation must be submitted in writing via email.

• This notice is for informational purposes and to gauge industry interest; it is not a request for quotes.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Limitations on Sub-Contracting apply.

• Preferred: BS Degree in Chemistry or Chemical Engineering.

• Preferred: Minimum of ten years of water treatment consulting experience.

• Preferred: Minimum of five years consulting for VA Medical Centers.

• April 13, 2026

• April 22, 2026, 10:00 am EASTERN TIME, NEW YORK, USA

• Contracting Officer: Natalie Acevedo (natalie.acevedo@va.gov)

• Additional POC: Tiffany Vazaques-Simon (Tiffany.Vazquez-Simon@va.gov)

• NAICS Code: 541620 - Environmental Consulting Services.

• Product Service Code: H946.

• This notice does not guarantee a solicitation will be issued.