H961--VAPHS Triennial Electrical Inspections

Form / Attachment / Pricing Sheet

This document, "Appendix E: Drawings," provides site plans and one-line diagrams for the medium voltage (MV) and low voltage (LV) distribution systems at the VAPHS Heinz campus. It serves as a visual reference for the existing electrical infrastructure.

• Site Plan
• MV One-Line Diagrams for buildings 50, 51, 52, 53, 63, 64, 65, 66, 67, 68, 69, 70, 71
• LV One-Line Diagrams for buildings 32, 49, 50, 51, 52, 53, 69, 70, 71

This appendix is critical for bidders to understand the current electrical system layout and configuration at the VAPHS Heinz campus. It is essential for developing accurate proposals related to electrical system studies, upgrades, or maintenance, as it forms the basis for analyses in other report sections, such as short circuit, protective device coordination, and arc flash hazard analysis.

This document also contains Time Current Characteristic (TCC) curves, illustrating the time-current relationships for various protective devices. It highlights recommendations for replacing specific breakers and improving coordination, directly informing the scope of work and potential costs for bidders involved in electrical system upgrades or maintenance.

Form / Attachment / Pricing Sheet

This document provides a detailed equipment list for breaker testing, including panels, transformers, disconnect switches, and ATS switches across various buildings and campuses. It serves as a reference for existing electrical infrastructure.

• Panel Equipment List: Details equipment like SSA, SSB, LDB, QDPBE, CDB, QDB, QLPA, QLPB, QH1A1, CL1A1, CL2A1, CL3A1, CL4A1, CL5A1, LBD, LL2A1, LH2A1, LL5A1, LLB, SF1, SF2, RF1, RF2, NLPA, SPARE, PD-4, PP-5, WELPER, NLPB, NLB, NL2A1, HL2A1, NL3A1, NL3A2, NL4A1, NL4A2, NH5A1, NL5A2, NL1A3, NL2A2, NL1B1, NL1A1, NL1A2, NL2A3, NH2A3, Paralleling gear msg, Gen #1-4, Feed to EMDP1-3, Enclosed circuit breaker, EMDP1-3, Breaker 1-7, EMDP3, Transformer EML, etc.
• Transformer List: Details transformers by name, voltage, KVA, manufacturer, and type (e.g., Oil filled, Dry).
• Disconnect Switch List: Details disconnect switches by name, voltage, manufacturer, number of phases, and amperage.
• ATS Switch List: Details Automatic Transfer Switches by name, voltage, manufacturer, and amperage.

This list provides critical information about the existing electrical infrastructure. Bidders can use this data to understand the current state of equipment, identify potential areas for upgrades or replacements, and assess the complexity of any work related to electrical systems. It is essential for accurately estimating project scope and costs, particularly for projects involving electrical system modifications or maintenance.

Amendment / Modification

This amendment (0001) to Solicitation 36C24426Q0055 serves to post responses to a Request for Information (RFI). Key updates include:

• RFI Responses Posted: Responses to vendor inquiries are now available, with specific answers provided for questions regarding drawings, equipment lists, due dates, Q&A posting schedules, one-line drawings, last test reports, previous contract numbers, circuit breaker testing methods, arc flash study reports, and transformer testing procedures.
• Attachments Provided: Several documents have been attached or referenced in response to RFI questions, including:
  • Detailed equipment lists for breaker testing.
  • Single Line Drawings for University Drive (UD) and Heinz Campuses.
  • 2020 Reports from Heinz and UD (including breaker testing and electrical inspection data).
  • The latest ARC Flash Study Report will be distributed.
• Clarification on Testing: Specific guidance is provided on testing MV Liquid Filled Transformers, indicating that oil sampling and inspection alone are insufficient, and further tests (as detailed in the 2020 Breaker Testing Report) are required.

This amendment primarily provides clarifications and supplementary information in response to vendor questions. Specific sections of the original solicitation are not explicitly modified, but the provided RFI responses and attachments offer crucial details for bidders.

• Due Date Confirmation: The response date/time remains January 8, 2026, at 15:00 ET. This was confirmed to address a discrepancy between the solicitation and SAM.gov listings.
• Q&A Posting: It is confirmed that Q&A will be posted on SAM.gov prior to the January 8, 2026 deadline.
• Proposal Preparation: Bidders should review all provided RFI responses and attachments, as they contain essential information for accurate pricing and proposal development, including equipment lists, drawings, and testing methodologies.

Form / Attachment / Pricing Sheet

This document is an "Electrical Coordination and Arc Flash Study" for the VAPHS University Drive campus in Pittsburgh, PA. It details the findings of a power system study commissioned by the VA Pittsburgh Health Care System and includes Time Current Coordination (TCC) curves for various electrical devices.

• Short Circuit Analysis: Identified 30 pieces of equipment and 96 protective devices in the low-voltage system as underrated.
• Protective Device Coordination Study: Examines existing overcurrent protective device settings and identifies areas where coordination is not optimal. Proposed TCCs and recommended setting changes are included.
• Voltage Drop Analysis: Voltage drops are noted as high but acceptable under peak demand.
• Arc Flash Hazard Analysis: Determines incident energy levels and required Personal Protective Equipment (PPE). Arc flash labels will be installed by TMM personnel after study acceptance.
• Equipment Condition Assessment: Documents deficiencies with a total cost for proposed corrections of $1,597,650.
• Time Current Coordination (TCC) Curves: Detailed curves for various electrical devices (circuit breakers, fuses) illustrating trip times at different current levels. These curves are essential for proper system protection and coordination.

This study is critical for understanding the current state of the electrical infrastructure. It highlights specific equipment and devices that are underrated and require replacement, with a substantial estimated cost of $1,597,650 for proposed corrections. The detailed one-line diagrams and device settings, including TCC curves, are essential for any vendor looking to perform work on or understand the electrical system. Bidders can use this information to assess compatibility with existing protection schemes, identify potential issues, ensure safety and reliability, and inform their design and installation proposals. The document also explicitly notes instances of "miscoordination" and outlines "Proposed adjustments for improved coordination," providing clear areas for potential work.

Form / Attachment

This document is the VAAR 852.219-75 clause, "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (Deviation)." Its purpose is to inform offerors of the subcontracting limitations applicable to VA contracts awarded to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs, collectively referred to as SDVOSB/VOSB), and to require a certification of compliance.

• Subcontracting Limitations:
  • Services (except construction): Contractor will not pay more than 50% of the amount received from the government to firms that are not certified SDVOSBs/VOSBs. Other direct costs may be excluded if not the principal purpose of acquisition and small business concerns do not provide the service.
  • General Construction: Contractor will not pay more than 85% of the amount received from the government to firms that are not certified SDVOSBs/VOSBs. Cost of materials are excluded.
  • Special Trade Construction: Contractor will not pay more than 75% of the amount received from the government to firms that are not certified SDVOSBs/VOSBs. Cost of materials are excluded.
• Certification Requirement: Offerors must certify their compliance with these limitations.
• Compliance Verification: The VA may request documents (e.g., invoices, subcontracts) to verify compliance during or after contract performance.
• Penalties: False certifications or non-compliance can lead to criminal, civil, or administrative penalties, including referral to the VA Suspension and Debarment Committee and fines.

This document is critical for SDVOSB/VOSB bidders as it outlines mandatory subcontracting restrictions that must be adhered to if awarded a VA contract. Bidders must understand these limitations to structure their proposals and teaming arrangements appropriately. The required certification form must be completed, signed, and submitted with the bid, quotation, or proposal; failure to do so will render the offer ineligible for award.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically for Triennial Annual Electrical Inspections at the VA Pittsburgh Health Care System. The Department of Veterans Affairs, Network Contracting Office 4, is seeking to purchase these services for FY26.

• Triennial Breaker Inspections as detailed in the Statement of Work (SOW).

• The solicitation incorporates provisions and clauses effective through Federal Acquisition Circular 2025-06.

• Offers are requested via RFQ. No separate written solicitation will be issued.

• Questions regarding the notice must be received in writing via email by January 5, 2026, at 15:00 ET to allan.tabliago@va.gov. No questions will be accepted after this date, and no phone calls will be accepted.

• Responses (quotes) must be received no later than January 8, 2026, at 15:00 ET via email to allan.tabliago@va.gov.

• Late submissions will be treated according to FAR 52.212-1(c).

• This acquisition is 100% set-aside for verified Service-Disabled Veteran-Owned Small Business (SDVOSB).

• The North American Industrial Classification System (NAICS) code is 811210 with a size standard of $34.0M.

• The Product/Service Code (PSC) is H961.

• The contracting office is located at Department of Veterans Affairs, Network Contracting Office 4, Services 2, 3900 Woodland Ave., Philadelphia, PA 19104.

• Place of performance is VA Pittsburgh HCS, 1010 Delafield Rd., Pittsburgh PA 15240-1005.

• Referenced attachments include the SOW, WD 2015-4235 R32 20251203, and VAAR 852.219-75 VA Notice of Limitations on Subcontracting.

Solicitation / RFQ

This Request for Quote (RFQ) is for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all its components at the VA Pittsburgh Healthcare System (VAPHS), specifically at the University Drive (UD) and H. John Heinz III (HZ) campuses. The purpose is to ensure the system operates safely, reliably, and efficiently in compliance with Joint Commission, OSHA, and NFPA electrical standards. The contract will also involve identifying and replacing breakers based on an Arc Flash Study's Condition Assessment and updating equipment lists and panel schedules.

• Scope of Work: Perform inspection, testing, repairing, maintenance, and calibration of the electrical power distribution system, including cleaning, lubrication, circuit breaker testing, vacuuming, and field verification of all components.

• Documentation: Create electronic spreadsheet inventories of all items to be tested, updated single line drawings (PDF and .dwg), and existing panel schedules in Excel format for both campuses.

• Testing: Conduct functional tests, Thermographic Surveys (Infra-Red Scanning) while energized, and ground fault protection device testing.

• Repairs: Recommend corrective actions with detailed cost estimates (labor and material breakdown).

• Reporting: Submit a comprehensive written report (4 hard copies, 1 CD-ROM) within seven calendar days of contract completion, detailing work performed, test data, deficiencies, and recommended actions. Immediate reporting of critical deficiencies is required.

• Scheduling: Submit a tentative schedule of deliverables, including planned location shutdowns. Work in critical care areas (e.g., ICU, ED) requires advanced planning, with outages limited to four hours.

• Working Hours: Work must be performed outside normal working hours, specifically on weekends, evenings, and nights.

• Period of Performance: Base period from January 1, 2026, to December 31, 2029.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance).

• Size Standard: $34.0 Million.

• Product/Service Code: J059 (Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components).

• Offer Due Date: January 8, 2026, by 15:00 ET.

• Questions Due: January 6, 2026, by 15:00 ET.

• Submission Method: Questions and quotes must be submitted via email to allan.tabliago@va.gov.

• Required Documents: Signed SF1449 and VAAR 852.219-75 (Limitations on Subcontracting Certificate).

• Evaluation Factors: Price and compliance with submission requirements (signed 852.219-75, signed SF1449, current SAM Record). Technical and past performance are NOT evaluated.

• Award: The Government intends to award without discussions but reserves the right to conduct them.

• This is a 100% certified Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• Limitations on Subcontracting: For services, the prime contractor cannot pay more than 50% of the amount received from the government to non-certified SDVOSB subcontractors.

• Contract Administration: Government POC is Stephanie Luniewski.

• Invoicing: Electronic submission via Tungsten e-Invoice Network is required, with invoices due within 30 days upon completion of services.

• Qualifications: Qualified Electrical Contract Professionals (QECP) must be NETA Certified Technicians and possess OSHA 10-hour construction safety training.

• Security Prohibitions: The solicitation includes clauses regarding security prohibitions and exclusions related to covered telecommunications equipment, FASC-prohibited unmanned aircraft systems, Kaspersky Lab-covered articles, and restrictions concerning OFAC, Sudan, and Iran. Bidders must represent compliance and report any non-compliance.

• Attachments: The solicitation references an attached document: WD 2015-4235 R32 20251203.

Other / Unclassified (Wage Determination)

This document is Wage Determination No. 2015-4235, Revision No. 32, with a last revision date of December 3, 2025. It specifies the minimum wage rates and fringe benefits for various occupations under the Service Contract Act (SCA) in the Pennsylvania counties of Allegheny, Armstrong, Beaver, Butler, Fayette, Washington, and Westmoreland.

This wage determination is critical for bidders preparing proposals for SCA-covered contracts in the specified geographic area. It provides:

• Minimum Wage Rates: A comprehensive list of hourly wage rates for hundreds of administrative, automotive, general services, health, information, instructional, laundry, materials handling, mechanics, personal needs, plant operations, protective service, recreation, stevedoring, technical, and transportation occupations.
• Fringe Benefits: Details on required Health & Welfare contributions ($5.55/hour or $5.09/hour for EO 13706 covered contracts), vacation (2-4 weeks based on service), and a minimum of eleven paid holidays.
• Executive Order Compliance: Information regarding Executive Order 13706 (Paid Sick Leave for Federal Contractors) and Executive Order 13658 (Minimum Wage for Federal Contractors), including applicability dates and requirements.
• Special Conditions: Notes on hazardous pay differentials (8% or 4% for ordnance/explosives work), uniform allowance requirements, and specific rules for computer employees and air traffic controllers/weather observers.
• Conformance Process: Instructions for requesting authorization for additional classifications and wage rates using Standard Form 1444 (SF-1444) for occupations not listed in this determination.