H999--Fire Life Safety Review
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1), is conducting market research through this Sources Sought notice to identify qualified sources for Fire Life Safety Review services at the VA Connecticut Healthcare System's West Haven and Newington VAMCs. This effort aims to update Joint Commission Life Safety Code Assessments and Statements of Conditions. Responses are due by March 18, 2026, at 10:00 AM EST.
Scope of Work
The requirement involves conducting updated 2026 Joint Commission Life Safety Code Assessments and Fire & Life Safety Reviews for various mixed-use buildings. Key tasks include:
- Performing onsite physical surveys of identified buildings and floors to determine compliance with the 2026 edition of NFPA 101, Life Safety Code.
- Updating previous Fire/Life Safety Assessments and Statements of Conditions, including floor-specific drawings, to reflect current conditions and post-renovation changes.
- Identifying and labeling all life safety elements as per NFPA 101 standards.
- Providing recommendations for appropriate occupancy classifications and corrective actions for identified deficiencies.
- Preparing comprehensive documentation, including a Statement of Qualifications, general building descriptions, approved equivalencies, and recommendations for non-compliant items.
- Creating detailed AutoCAD and Adobe PDF floor plan drawings that clearly show and label all life safety features.
- Submitting electronic draft and final certified copies of all documents and drawings.
- Conducting an exit conference with VA leadership and providing 24 hours of follow-up technical support until June 2027.
Contract & Timeline
- Type: Sources Sought (Market Research Only)
- Period of Performance: 90 calendar days from the Notice to Proceed.
- Place of Performance: VA Medical Center West Haven, CT, and VA Medical Center Newington, CT.
- Response Due: March 18, 2026, 10:00 AM EST.
- Published: March 11, 2026.
Eligibility & Set-Aside
This is a market research effort under NAICS Code 561621 (Security Systems Services) with a $25 Million size standard. The VA will use responses to determine the acquisition strategy, which may result in a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), Small Businesses, or full and open competition. Respondents must demonstrate successful self-performance of at least five (5) similar assessments within the past two (2) years, providing references. All proposed personnel must be qualified and certified, with a Professional Engineer (PE) certifying the final document package. Interested parties must be registered in SAM.gov and VISTA. Subcontracting requires written permission.
Submission Instructions
Responses, not exceeding 8 pages, must be submitted electronically in Microsoft Word or Adobe PDF format to sheena.carlyle@va.gov. The attached Sources Sought Worksheet must be completed. Telephone inquiries will not be accepted, and no feedback will be provided.