Halal Requirement - FY26 3rd Quarter - FDC SeaTac

Solicitation / RFP / RFQ

This document is a solicitation for Halal meals, specifically "Local Delivery Requirements - FY26 Q3 Halal Requirement." The government is procuring these meals for delivery between April 1, 2026, and June 30, 2026, with a delivery deadline of April 3, 2026.

The solicitation details various Halal meal options, including:

• Halal Beans & Franks Meal
• Halal Bologna Individual Package
• Halal Chicken Cacciatore Meal
• Halal Chicken Chow Mein
• Halal Chicken Wing Meal
• Halal Fish Fillet Meal
• Halal Meatballs Meal
• Halal Meatloaf Meal
• Halal Spaghetti & Meatballs Meal
• Halal Spanish Omelet Meal

Each meal has specific ingredient and weight requirements outlined in Section 1, "Commodity or Services Schedule."

• Contract Type: Not explicitly stated, but implied to be Firm Fixed Price.

• Period of Performance: April 1, 2026, to June 30, 2026.

• Estimated Value: Not stated.

• Offer Due Date: March 2, 2026, 14:00 PT.

• Submission Instructions: Offers are to be submitted to the Federal Bureau of Prisons, FDC Seatac. Specific instructions for offer submission are detailed in FAR 52.212-1.

• Evaluation Criteria: "EVALUATION FACTORS AND AWARD INFORMATION - Attachment C.pdf" is referenced, indicating that evaluation factors will be provided separately.

• The solicitation is set aside for Small Business (100%).

• NAICS Code: 311999

• Size Standard: 500 employees.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-4 and 52.212-5 (Alternate II).

• Attachments B (Local Delivery Requirements) and C (Evaluation Factors and Award Information) are critical for understanding the full scope and evaluation process.

Form / Attachment / Pricing Sheet

This document, "LOCAL DELIVERY REQUIREMENTS - Attachment B," outlines the specific requirements and procedures for delivering goods under this solicitation. It details delivery schedules, handling procedures, and additional requirements for food service contractors.

• Delivery Schedule: Monday-Friday, 7:00 AM to 1:00 PM. No appointments needed. Orders are "Fill-or-Kill" and must be delivered within the specified period. Late deliveries or non-conforming items negatively impact past performance.
• Delivery Requirements: Deliveries must be palletized. Drivers must assist in unloading as there is no loading dock; they must push pallets to the edge for forklift unloading. Contractors are responsible for informing shipping companies of these requirements.
• Additional Requirements:
  • Compliance with BOP Menu Specifications is mandatory; items failing inspection will be refused.
  • Certified religious diet items must be marked with a Kosher Symbol.
  • Perishable foods must be delivered between 34-40°F.
  • Canned goods must be delivered above 34°F and not frozen.
  • Frozen foods must be delivered at 0°F or below.
  • Products showing signs of prior thawing will be refused.
  • All items are subject to close inspection.
  • Receipt may be conditional for up to three (3) days for examination and testing.
  • Conditionally received items found unacceptable must be picked up by the vendor within two (2) weeks, or they will be disposed of by warehouse staff.
• Partial Payments: Not authorized.
• Invoicing: Submit a single invoice for all delivered and accepted items to SET-BusinessOffice-S@bop.gov. Payments will be made via Electronic Funds Transfer. Purchase Cards will not be used for purchases over $15,000.00.
• Small Business Vendors: Must self-certify their small business status on all invoices.

This attachment is critical for bidders to understand the logistical and quality control expectations for delivering goods. Adherence to these requirements is essential for successful contract performance and positive past performance evaluations. Failure to comply can lead to refusal of goods and negatively impact future award decisions. Bidders must factor these delivery and inspection requirements into their quoting and operational planning.

Form / Attachment / Pricing Sheet

This document outlines the "Evaluation Factors and Award Information" for the solicitation. It details how the government will evaluate quotes and make award decisions.

• Award Basis: Award will be made to the responsible Quoter whose quote conforms to requirements and provides the best value to the Government.

• Evaluation Factors:

  • Price: Will be evaluated for fairness and reasonableness.
  • Past Performance: Will include prior experience, similar performances, CPARS, and other relevant information.
  • Technical: In the form of the Product Offered (Brand or Manufacturer).

• Multiple Awards: May be made at the government's discretion.

• Pricing: Prices with more than 4 decimal places will be rounded. Shipping/freight charges must be included in the unit price.

• Micro-Purchase Threshold: Winning quotes below $15,000.00 will not be awarded but may be purchased via government purchase card.

• Government Purchase Card: Quoters must confirm their ability to accept purchase card payments for transactions at or below the micro-purchase threshold and provide evidence of processing capability.

• Non-Responsive Quotes: Quotes may be considered non-responsive for reasons including:

  • Missing DUN & Bradstreet Data Unique Entity ID (UEI).
  • Failure to have a current SAM registration.
  • Failure to provide required information.
  • Quoting products that do not meet menu specifications (no substitutions accepted).
  • Incomplete or illegible information by line item.
  • Conditional offers.
  • Failure to include shipping/freight charges.

• Submission: Legible quotes must be emailed in PDF format to ekramer@bop.gov. Quotes submitted by other means require prior approval. Late quotes will be handled per FAR 52.212-1(f).

• Evaluation: Based on Price, Past Performance, and Technical factors, aiming for best value.