Hamamatsu S360 Maintenance Agreement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Institutes of Health (NIH), specifically the NICHD, has issued a Presolicitation / Notice of Intent to Sole Source for a Hamamatsu S360 Maintenance Agreement. This aims to secure professional maintenance services for a critical scanner used in NIH's Image Analysis and Artificial Intelligence Lab, preventing operational risks due to an expiring warranty. Responses from interested parties are due by March 8, 2026, 9:00 AM Eastern Time.
Purpose & Scope
The NIH intends to award a contract without full and open competition for the maintenance of its Hamamatsu S360 scanner. This scanner is vital for advanced brightfield digital image capture, providing high-resolution digital pathology and tissue analysis essential for understanding environmental impacts on human health. The current factory service and support warranty is expiring, and this procurement seeks to mitigate significant operational risks, potential research halts, and delays in critical findings.
Key Requirements
- Professional maintenance services for the Hamamatsu S360 scanner and its integrated software/hardware.
- Ensuring consistent, high-quality image acquisition for reproducible research results.
- Preventive maintenance to reduce the risk of catastrophic equipment failure and associated costs.
Contract Details
- Type: Presolicitation / Notice of Intent to Sole Source
- Procurement Method: Conducted under FAR subpart 13 (Simplified Acquisition Procedures).
- Estimated Value: Not expected to exceed the simplified acquisition threshold ($350,000).
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance) with a Size Standard of $34.0M.
- Place of Performance: Bethesda, MD 20892, United States.
Eligibility & Submission
- Set-Aside: Not applicable. All responsible sources may submit a capability statement, proposal, or quotation.
- Submission Requirements: Responses must include a technical proposal, a cost-price proposal, the proposed period of performance, Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification.
- SAM Registration: All offerors must have an active registration in the System for Award Management (SAM).
- Response Due: March 8, 2026, 9:00 AM Eastern Time.
- Submission Method: Electronically to Mr. Michael Falzone, Contracting Officer, at
Michael.falzone@nih.gov. Fax responses will not be accepted.
Additional Notes
This is not a request for competitive proposals. The government will determine whether to proceed on a non-competitive basis or conduct a competitive procurement based on the responses received.