HAMPTON ROADS COX CIRCUITS

Other / Unclassified

This document is a memorandum justifying the use of other than full and open competition for an acquisition under the simplified acquisition threshold. It identifies Cox Communications Hampton Roads L.L.C. as the sole source for sustaining current mission-essential Telecommunications Services.

This document is relevant to bidders as it explains the rationale for a sole-source procurement. It details that the acquisition is for telecommunications services, with a base period of performance from March 1, 2026, to February 28, 2027. The justification for sole-source is based on restrictive rights related to existing proprietary infrastructure owned by Cox Communications, which external carriers do not have rights to connect to. Additionally, it cites the significant financial burden and potential downtime associated with replacing the current infrastructure, making it in the government's best interest to maintain current services. This indicates that other vendors are unlikely to be able to compete for this specific requirement due to the existing infrastructure and proprietary nature of the services.

Synopsis

This is a synopsis of proposed contract actions and awards. NCTAMS LANT intends to award a sole source Firm Fixed Price contract to COX Communications for OEM circuitry currently in place in designated government-owned NCTAMS LANT Mission specific locations in the Hampton Roads area. The award is being made under the authority of FAR 6.302-1(a)(2)(iii), citing only one responsible source and no other supplies or services will satisfy agency requirements.

• Proposed Solicitation Number: N7027226Q0008

• Contract Award and Solicitation Number: N7027226Q0008 and N7027226C0044

• Contractor: COX Communications Hampton Roads LLC.

• Contract Type: Firm Fixed Price

• Contract Award Dollar Amount: TBD

• Contract Line Item Number: TBD

• Contract Award Date: TBD

• Closing Response Date: 28 February 2026

• This notice is not a request for competitive quotes. The Government is not obligated to and will not pay for any information received from potential sources.

• Set-aside Status: Not Applicable. Other than Full and Open Competition - Sole Source to Large Business.

• The decision to procure as Full and Open Competition is due to OEM infrastructure currently in place.

• Hampton Roads locations in Virginia

• Contact Point/Contracting Officer: Robert Joas

• Phone: 757-400-9433

• Email: robert.p.joas.civ@us.navy.mil

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial items, issued as a Request for Quotes (RFQ) under solicitation number N7027226Q0008. The Naval Computer and Telecommunications Area Master Station, Atlantic is seeking proposals for an unspecified requirement.

• Refer to ANNEX A for the Performance Work Statement (PWS).

• Refer to ANNEX B for Evaluation Factors.

• Offers must be submitted as a separate vendor proposal in accordance with PWS requirements.

• Pricing must be detailed by quantity and price to demonstrate extended pricing in ANNEX C.

• For parts procurement, quotes must include a description with part number and title.

• For services, quotes must include all pre-award submission/certification requirements as defined in the SOW.

• The government intends to award a Firm-Fixed Price contract.

• Period of Performance:

  • Base Period: 01 March 2026 to 28 Feb 2027
  • Option Period One: 01 March 2027 to 29 Feb 2028
  • Option Period Two: 01 March 2028 to 28 Feb 2029
  • Option to Extend Services (52.217-8): 01 March 2029 to 31 Aug 2029

• Option to Extend the Term (52.217-9) may be exercised with preliminary notice.

• Submission Deadline: 28 February 2026, 11:00 AM EST.

• Submission Method: Quotes may be e-mailed to robert.p.joas.civ@us.navy.mil and kathryn.l.santos.civ@us.navy.mil. Email quotes must be received in their entirety by the due date and time. Other electronic means are not permitted. Email files should be in Adobe or Microsoft Office format, and not exceed 20MB.

• Evaluation Factors:

  • Technical capability of the item offered to meet the Government requirement.
  • Price.

• Award will be made to the lowest priced technically acceptable offeror (LPTA).

• Past performance will be evaluated using the Government Wide Past Performance Information Retrieval System (PPIRS) and may include submitted information.

• Pricing will be evaluated for reasonableness.

• This procurement is not being set-aside for small businesses.

• FAR 52.212-1, Instructions to Offerors – Commercial applies and is amended by an addendum within the document.

• FAR 52.212-2, Evaluation—Commercial Items applies.

• FAR 52.212-3, Offeror Representations and Certifications – Commercial Items must be included.

• FAR 52.212-4, Contract Terms and Conditions – Commercial items applies. Vendor standard terms and conditions will not be accepted.

• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items applies, with numerous incorporated clauses.

• Payment requests and receiving reports must be submitted via Wide Area Workflow (WAWF).

• Security requirements for access to Federal facilities and IT systems are detailed, including background investigations and Common Access Card (CAC) requirements.