HANDHELD OPTICAL TIME DOMAIN REFLECTOMETER (OTDR)

Form / Attachment / Pricing Sheet

This document is a pricing schedule template (RFQ Template) for the "HANDHELD OPTICAL TIME DOMAIN REFLECTOMETER" opportunity (FA461026Q0010). Bidders are instructed to use this template to provide their pricing information.

• Item Description: HANDHELD OPTICAL TIME DOMAIN REFLECTOMETER

• Unit of Issue: ea

• Quantity: 4

• Unit Price: To be quoted by the contractor.

• Extended Price: To be calculated by the contractor (Unit Price * Quantity).

• Total Proposed Quote Price: Sum of all extended prices.

• Fields for GSA Contract information, Payment Terms, Estimated Delivery Date, Quote Expiration Date, Phone Number, Quoted By, Type of Business, E-mail Address, CAGE Code, Tax I.D.#, and UEI #.

• Contractors must quote an extended price that is evenly divisible by the unit price and quantity.

• Contractors shall NOT alter the RFQ other than to provide required information/pricing.

• Compliance with FAR 52.204-7, System for Acquisition Management (SAM), is mandatory for award. Registration in SAM is required.

This document is critical for bidders to understand the specific item being procured, the required quantity, and the format for submitting their price quote. It outlines the necessary information to be included in their proposal and highlights mandatory registration requirements (SAM).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, prepared under FAR Subpart 12.6, to procure one (1) new Handheld Optical Time Domain Reflectometer (OTDR). This announcement serves as the only solicitation, and a written solicitation will not be issued. The acquisition is being conducted under Simplified Acquisition Procedures (FAR Part 13).

• One (1) new Handheld Optical Time Domain Reflectometer (OTDR).

• Offerors must provide documentation (e.g., spec sheets, catalog pages) demonstrating the proposed system meets all salient characteristics listed in Attachment 1.

• Manufacturer name and Part Numbers for all major components must be included.

• The government intends to award a firm-fixed-price purchase order.

• Submission Deadline: February 11, 2026, 10:00 AM Pacific Time.

• Submission Method: Electronically via email to Scott Yeaple (scott.yeaple@spaceforce.mil) and Christian Franco (christian.franco.7@spaceforce.mil).

• Quotation Structure: Must be submitted in two separate volumes:

  • Volume I: Technical Quotation (no pricing information, must demonstrate technical compliance).
  • Volume II: Price Quotation (must include company name, address, UEI, CAGE code, FOB Destination shipping costs to Vandenberg SFB, CA 93437, and total price inclusive of all costs, rounded to the nearest whole dollar).

• Evaluation Factors:

  • Factor 1: Technical Capability (Acceptable / Unacceptable). Based on review of provided technical documentation against salient characteristics.
  • Factor 2: Price. Evaluated for fairness and reasonableness among technically acceptable quotations. The lowest total evaluated price will be the sole determining factor for award.

• Award Process: The government will first evaluate for Technical Capability. Unacceptable quotations will be removed. Award will be made to the responsible offeror with the lowest total evaluated price among technically acceptable quotations. No discussions are anticipated.

• Set-Aside: 100% Total Small Business.

• Offerors must be registered in Wide Area Workflow (WAWF) to receive payment.

• Attachments referenced: 1 - SALIENT CHARACTERISTICS, 2 – PRICING SCHEDULE, 3 - CLAUSES.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, conducted under Simplified Acquisition Procedures (FAR Part 13). The Department of the Air Force, Space Launch Delta 30, 30th Contracting Squadron, is seeking to award a firm-fixed-price purchase order for one (1) new, Handheld Optical Time Domain Reflectometer (OTDR).

• The primary deliverable is one (1) new Handheld Optical Time Domain Reflectometer (OTDR).

• Offerors must provide product specification sheets, catalog pages, or other manufacturer documentation demonstrating that the offered product meets all salient characteristics listed in Attachment 1.

• Manufacturer name and Part Numbers for all major components must be included.

• Contract Type: Firm-fixed-price purchase order.

• Period of Performance: Not explicitly stated, but implied to be for the delivery of the item.

• Estimated Value: Not stated.

• Quotations must be submitted electronically via email to Scott Yeaple (scott.yeaple@spaceforce.mil) and Christian Franco (christian.franco.7@spaceforce.mil) by January 30, 2026, 10:00 PM Pacific Time.

• Quotations must be submitted in two volumes: Volume I - Technical Quotation (no pricing) and Volume II - Price Quotation.

• Technical Quotation must demonstrate compliance with salient characteristics.

• Price Quotation must include a firm-fixed price, inclusive of all costs and shipping (FOB Destination to Vandenberg SFB, CA 93437). Pricing must be rounded to the nearest whole dollar.

• Evaluation will be based on Technical Capability (Acceptable/Unacceptable) and Price.

• Award will be made to the responsible small business with the lowest total evaluated price among technically acceptable quotations.

• The Government intends to award without discussions, so best offers should be submitted initially.

• Set-Aside: 100% Total Small Business.

• NAICS Code: 334515

• PSC Code: 6625

• This announcement is the only solicitation; no written solicitation will be issued.

• Offerors must be registered in Wide Area Workflow (WAWF) to receive payment.

• Questions asked over the telephone will not be answered.

• Attachments referenced: 1 – SALIENT CHARACTERISTICS, 2 – PRICING SCHEDULE, 3 – CLAUSES.

Form / Attachment / Pricing Sheet

This document is a pricing schedule template for the "HANDHELD OPTICAL TIME DOMAIN REFLECTOMETER" requirement (FA461026Q0010). Bidders are instructed to use this template to provide their pricing.

• Item Description: HANDHELD OPTICAL TIME DOMAIN REFLECTOMETER
• Unit of Issue: ea
• Quantity: 1
• Unit Price: To be quoted by the contractor.
• Extended Price: To be calculated by the contractor (Unit Price * Quantity).
• Contractor Information: Fields for "(Insert Company Name Here)", "GSA Contract #", "GSA Contract Expiration Date", "ESI BPA #", "PAYMENT TERMS", "ESTIMATED DELIVERY DATE", "QUOTE EXPIRATION DATE", "PHONE NUMBER", "QUOTED BY", "TYPE OF BUSINESS", "E-MAIL ADDRESS", "CAGE CODE REQUIRED", "TAX I.D.# (TIN) REQUIRED", "UEI # REQUIRED".
• Delivery Lead Time/Projected Delivery: To be quoted by the contractor.

1. Contractors SHALL quote an extended price that is evenly divisible by the unit price and quantity.
2. Contractors shall NOT alter the RFQ other than to provide required information / pricing.
3. Offerors must be registered in the System for Award Management (SAM) to be eligible for award.

This attachment is critical for bidders to understand the specific item being procured and to submit their pricing accurately. Bidders must complete all required fields, including their company information, pricing, delivery lead times, and payment terms, as per the instructions provided. Failure to comply with the formatting and submission instructions may render an offer ineligible.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for a portable, quad-wavelength Optical Time Domain Reflectometer (OTDR) required for the complete characterization, installation, maintenance, and troubleshooting of fiber optic networks. It details the essential features and performance specifications the device must meet.

• Product Type: Portable, quad-wavelength OTDR.
• Functionality: Automated Link Mapping and Diagnosis, presenting fiber links as simplified, icon-based schematic diagrams with pass/fail status for events.
• Optical Performance: Must test at 850/1300 nm (multimode) and 1310/1550 nm (single-mode), with a minimum dynamic range of 36 dB at 1310 nm.
• Hardware Features:
  • Modular, tool-free swappable connector adapters.
  • Minimum 7-inch color touchscreen, readable in direct sunlight.
  • Integrated Visual Fault Locator (VFL), Optical Power Meter (OPM), and Light Source.
  • Rugged, IP54 rated casing for dust and water resistance.
  • Battery life of at least 8 hours of continuous operation.
• Connectivity & Reporting: Onboard PDF report generation, integrated Wi-Fi and Bluetooth, USB Type-A and Type-C ports.

This document specifies the technical requirements for the OTDR. Bidders must ensure their proposed solution meets or exceeds all listed salient characteristics to be considered compliant. It directly informs the technical proposal and product selection for this opportunity.

Forms / Attachments / Pricing Sheets

This document, "Attachment 3 - Clauses.pdf," lists and provides the full text for various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses that are incorporated by reference or in full text into a contract. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to the opportunity.

• Clauses Incorporated by Reference: A table listing numerous FAR and DFARS clauses with their clause number, title, year/date, and section.
• Clauses in Full Text: Provides the complete text for specific clauses, such as FAR 252.232-7006, "Wide Area WorkFlow Payment Instructions."
• Representations and Certifications: Includes sections related to Offeror Representations and Certifications (FAR 52.212-3), covering various business categories (small business, veteran-owned, WOSB, etc.), Buy American Certificates, Trade Agreements, and certifications regarding delinquent tax liability and felony convictions.
• Specific Clause Details: Many clauses are listed with their full titles and dates, indicating their relevance to the contract. Examples include clauses related to:
  • Whistleblower Rights (e.g., 252.203-7002)
  • Prohibitions (e.g., 252.204-7018, 52.204-25)
  • Small Business Programs (e.g., 52.219-6, 52.219-27)
  • Labor Standards (e.g., 52.222-41)
  • Payment Instructions (e.g., 252.232-7006)
  • Buy American and Trade Agreements (e.g., 52.225-1, 52.225-3, 52.225-5)

This document is critical for bidders as it outlines the mandatory contractual clauses and representations required for the opportunity. Bidders must review these clauses to understand their obligations, potential restrictions, and the terms under which the contract will be administered. It is essential for preparing compliant proposals and ensuring an understanding of the legal and regulatory framework of the contract. The representations and certifications section, in particular, requires careful attention to ensure accurate self-identification and compliance with various government programs and requirements.