HandyScan Evo Elite 2-Accu+Kit V1 (Brand Name or Equal) at Travis AFB, CA

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the procurement of commercial items, specifically the "HandyScan Evo Elite 2-Accu+Kit V1" and related items, to be delivered to Travis AFB. The solicitation is issued under FAR Part 12 and constitutes the only solicitation; no separate written solicitation will be issued.

• The primary item is the "HandyScan Evo Elite 2-Accu+Kit V1" and all other items as detailed in the attached Statement of Work (SOW).

• Delivery is required within 60 days after receipt of order, F.O.B. Destination.

• All equipment provided must be new; refurbished equipment will not be accepted.

• A Technical Capability Statement is required to demonstrate the ability to satisfy the contract requirements as per the PWS.

• A Contractor Responsibility Verification form must be completed and submitted.

• The contract will be a Firm Fixed Price contract.

• The period for acceptance of offers is 60 calendar days from the date specified for receipt of offers.

• Anticipated Award Date: On or about March 30, 2026.

• RFQ Response Deadline: March 17, 2026, 12:00 PM PST.

• Offers must be submitted electronically via email to both points of contact.

• Questions concerning the solicitation must be submitted no later than March 10, 2026, at 4:30 PM PST.

• Evaluation will be based on "best value" to the Government, considering price, past performance, and technical requirements.

• Evaluation Factors: Price (fair and reasonable) and Technical Capability (assessed via Technical Capability Statement).

• This acquisition is a total Small Business Set-Aside.

• Product Service Code: 5975-Electrical Hardware and Supplies.

• NAICS Code: 449210 - Electronics and Appliance Retailers.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Attachments include: Solicitation Provisions and Contract Clauses by Reference, Contractor Responsibility Verification, TAFB Security Requirements, Statement of Work, and Brand Name Justification (Redacted).

Form / Attachment / Pricing Sheet

This document is a Brand Name Justification for a sole-source procurement. It outlines the rationale for acquiring a specific product (Creaform HandySCAN EVO Elite 3D scanner) from a single source, rather than through full and open competition.

• Mission Requirement: Need for a Creaform HandySCAN EVO Elite 3D scanner to support aircraft structural maintenance operations by capturing high-accuracy dimensional data for legacy, non-procurable, and time-critical components.
• Basis for Brand Name: Justification based on established technical compatibility, training standardization, data continuity, and cost avoidance. Other brands are deemed unsuitable due to unacceptable operational risk and additional cost.
• Technical Compatibility and System Integration: The existing system exclusively uses Creaform scanners and VXelements software, which integrate with the approved SolidWorks CAD environment. Introducing a non-Creaform system would require significant workflow changes, delays, and risks.
• Training Standardization and Workforce Proficiency: Personnel are trained and proficient on Creaform hardware and software. The only Air Force-recognized 3D scanning course uses Creaform products. Procuring an alternate system would invalidate existing training and require costly retraining.
• Data Continuity and Legacy File Preservation: All current, historical, and archived scan data is stored in Creaform-native formats, supporting repeat repairs and engineering validation. Transitioning to another system would risk data loss and break continuity.
• Cost Avoidance and Risk Reduction: Procuring the Creaform system avoids costs associated with retraining, new software licenses, developing new training, converting historical data, and potential production delays.
• Efforts to Obtain Competition: A Sources Sought notice was posted on SAM.gov, yielding five small business responses. Despite this, the Contracting Officer anticipates adequate competition in the open market and recommends soliciting this requirement as a Brand Name 100% Small Business Setaside.

This document explains why the government intends to sole-source the procurement of a specific 3D scanner. Bidders interested in this opportunity should note that it is being solicited as a Brand Name requirement, potentially limiting competition to authorized resellers or the manufacturer. The document also indicates that the requirement will be solicited as a 100% Small Business Setaside, which may affect which small businesses can bid.

Form / Attachment / Pricing Sheet

This document lists various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions that are applicable to this solicitation. It serves as a reference for bidders to understand the regulatory requirements that will govern the contract.

• FAR Provisions and Clauses: Includes a comprehensive list of FAR provisions and clauses, such as those related to System for Award Management registration (52.204-7), Service Contract Labor Standards (52.222-41), Small Business concerns (various 52.219 clauses), and Terms and Conditions for Commercial Products and Services (52.12-4).
• DFARS Provisions and Clauses: Lists applicable DFARS provisions and clauses, including those related to NIST SP 800-171 DoD Assessment Requirements (252.204-7019), Cybersecurity Maturity Model Certification (252.204-7021), Buy American and Balance of Payments Program (252.225-7001), and Trade Agreements (252.225-7021).
• Applicability: Indicates whether each provision or clause is applicable ('Yes') or not applicable ('No') to this specific opportunity.
• Deviations: Notes specific deviations, such as DEVIATION 2026-O0028 for many DFARS clauses.

Bidders must review this document to understand all mandatory FAR and DFARS clauses and provisions that will be incorporated into the resulting contract. Pay close attention to clauses marked 'Yes' for applicability, as these represent specific requirements, representations, or certifications that must be met. The presence of numerous DFARS clauses with deviations suggests a Department of Defense (DoD) contract with specific cybersecurity and acquisition requirements.

Form / Attachment / Pricing Sheet

This document outlines the requirements for verifying contractor responsibility in accordance with FAR 9.104-1. It details the information and documentation bidders must provide to demonstrate their ability to perform a contract.

Bidders must provide evidence for the following factors:

• Financial Resources: Most recent Profit/Loss statement, Balance Sheet, Line of Credit, or a statement from a financial institution.
• Delivery Capability: Ability to meet all delivery requirements.
• Past Performance: Minimum of two past performance records from the last 3 years, or a capability statement for new entrants.
• Integrity and Ethics: Certification regarding active or inactive exclusions, proceedings, and responsibility/integrity information in SAM.gov.
• Organizational Capabilities: Information on experience, accounting/operational controls, and technical skills.
• Equipment and Facilities: Production information on technical equipment and facilities.
• Overall Certification: A certification by a company representative that the provided information is accurate.

This document is critical for bidders to understand the specific criteria and evidence required to prove their responsibility. Failure to adequately address these factors may result in a determination of non-responsibility, impacting the ability to be awarded a contract. Bidders should prepare to submit detailed documentation for each of these areas as part of their proposal.

Form / Attachment / Pricing Sheet

This document outlines the security requirements for contractors accessing Travis Air Force Base (TAFB). It details the identity proofing, vetting, and base access procedures necessary for personnel working on or visiting the installation.

• Base Access: TAFB is a closed base requiring adherence to installation entry requirements, including identity proofing and vetting.
• Identity Proofing: Requires specific forms of identification (e.g., US Passport, valid Driver's License, Permanent Resident Card). Supplemental sources may be requested.
• REAL ID Act Compliance: Details requirements for state-issued driver's licenses and ID cards, referencing compliance status and acceptable forms of identification.
• Vetting: Contractors will be identity proofed and vetted each time a pass is issued. Random screenings may occur.
• Disqualifying Criteria: Lists specific reasons for denial of base access, including terrorism links, criminal convictions (espionage, murder, sexual assault, drug offenses, etc.), and inability to verify identity.
• Contractor Responsibilities: Outlines primary contractor duties, including coordinating base entry, advising on vetting, managing passes, and reporting status changes.
• Base Pass Procedures: Details the process for obtaining base passes, including submission of an Entry Authority List (EAL) and required information.
• Force Protection Conditions (FPCON): Describes how different FPCON levels impact contractor access and escort requirements.
• Restricted Area Badges (RAB): Procedures for obtaining and managing RABs for access to restricted areas.
• Training Requirements: Mentions mandatory Information Protection Security Training, Antiterrorism Awareness Training, and Operations Security (OPSEC) training, as applicable.

This document is critical for any bidder whose personnel will require access to Travis Air Force Base. It outlines the necessary steps, documentation, and potential restrictions for gaining entry, which directly impacts personnel planning, onboarding, and overall project execution. Understanding these requirements is essential for ensuring timely access and compliance with base security regulations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for the purchase of 60 HandyScan Evo Elite 2-Accu+Kit V1 scanners. The purpose of these scanners is to aid in reverse-engineering aircraft components, measuring damage, streamlining operations, and reducing repair time for critical aircraft structures. This is a Brand Name requirement.

• Equipment: The contractor shall provide the specified HandyScan EVO Elite with Accu+kit (SYS-H3D-EVOEAKS).

• Accident Coverage: 1 year of accident coverage (OPC-H3D-ACCOVE) and an additional year (OPC-H3D-ACCOVE).

• Customer Care Plan: A 2-year plan, including a Basic Customer Care Plan for 1 year (MNT-H3D-SELECT1YEVO) and an additional year (OPC-H3D-ACCOVE).

• Calibration: Select Factory Accredited Calibration (OPC-H3D-CALIBISOEVO).

• Scan-To-CAD: Include Scan-To-CAD Pro + Inspection (SFT-CRE-SCPROINS).

• Accessories: Include a 3d scanning manual turntable (ACC-CRE-TT).

• Training: Provide 3 days of on-site training, including T and L, at 7 hours per day for 3 people (TRN-CRE-ST3).

• Shipping: Include shipping (OTH-H3D-SHUSA+AK).

• Freight, Handling, & Labor: All associated charges must be included.

• Delivery Point of Contact: TSgt Joshua R. Rowe, Aircraft Metals Technology NCOIC, Comm: (707) 424-5026.

• Delivery Address: 350 Ragsdale BLDG 803, Travis AFB, CA 94535.

• This is a Brand Name requirement.

• All freight, handling, and labor charges must be included in the proposal.