HARB Grounds Maintenance Services

Amendment / Modification

This amendment modifies the solicitation FA664826Q0002 dated 23 April 2026.

• Unit of Measure Update: The unit of measure for Contract Line Item Numbers (CLINs) 0020, 0021, 0022, 1020, 1021, 1022, 2020, 2021, 2022, 3020, 3021, 3022, 4020, 4021, and 4022 has been changed from "each" to "month." Contractors are instructed to quote these CLINs as monthly Firm-Fixed-Price (FFP) work.

• Attachment Update: Attachment 6 - Schedule of Items Rev (5-11-2026) has been updated to align with the CLIN unit of measure changes.

• CLINs: 0020, 0021, 0022, 1020, 1021, 1022, 2020, 2021, 2022, 3020, 3021, 3022, 4020, 4021, 4022

• Attachment 6 - Schedule of Items Rev (5-11-2026)

• The solicitation due date remains unchanged: Thursday, 14 May 2026, at 2:00 PM EDT.

• All other terms and conditions of the original solicitation remain in full force and effect.

Forms / Attachments / Pricing Sheets

This document, "Attachment 6 - Schedule of Items Rev (5-11-2026).xlsx", provides the detailed schedule of items (CLINs) for the HARB Grounds Maintenance Services opportunity. It outlines the specific tasks, units, estimated quantities, and pricing structure for the base year and four option years. Bidders are required to fill out specific blocks within this document, and failure to do so may result in quote rejection.

• Vendor Information: Requires Vendor Name, Vendor SAM.GOV UEI, Vendor Signature, and Date of Signature.
• Solicitation Amendments: Acknowledgment of any applicable solicitation amendments is required.
• Period of Performance: Details the base year (5/23/2026 to 5/22/2027) and four option years.
• Schedule of Items (CLINs): Lists specific grounds maintenance tasks including:
  • Maintaining Improved, Semi-Improved, Airfield, and Unimproved Grounds.
  • Irrigation system maintenance and repair.
  • Debris removal, leaf removal, fertilization, and pest control.
  • Lawn repair, shrub/hedge pruning, and tree services (pruning, removal).
  • Snow/ice removal.
  • Special cuts, planting, and emergency/special event services.
• Pricing Structure: Most items are priced per unit (MO, EA, JOB) with estimated quantities. Some items are designated as 'Not To Exceed CLINs' (LOT, JOB) where the government will determine the quantity and require a quoted price upon request.
• Notes on Quantities: Quantities listed are maximums; payment is based on actual furnished quantities. 'Not To Exceed CLINs' have a $1 USD unit price, with the final price determined by government approval of a contractor-provided quote.

This document is critical for bidders to understand the full scope of work, the specific services required for each period of performance, and how pricing should be structured. It directly informs proposal preparation and pricing strategies. Bidders must ensure all required fields are completed accurately to avoid disqualification.

Amendment / Modification

This amendment to Solicitation FA664826Q0002 addresses the following:

• Answers to timely received Requests for Information (RFIs).

• Provides the site visit sign-in sheet as Attachment 8.

• Updates the Solicitation (FA664826Q0002 HARB Grounds Mx (MODEL CONTRACT)) to correct CLINs to match the Schedule of Items and adds Clause RFO 52.222-90 Addressing DEI Discrimination by Federal Contractors IAW Executive Order 14398.

• Updates Attachment 1 - HARB Grounds Maintenance (PWS)_20260330 A4CO Rev 5.

• Updates Attachment 6 - Schedule of Items (5-8-2026).

• Solicitation FA664826Q0002 HARB Grounds Mx (MODEL CONTRACT)

• Clause RFO 52.222-90

• Attachment 1 - HARB Grounds Maintenance (PWS)_20260330 A4CO Rev 5

• Attachment 6 - Schedule of Items (5-8-2026)

• Attachment 8 (newly added)

The solicitation due date remains unchanged: Thursday, 14 May 2026 at 2:00 PM EDT. All other terms and conditions remain unchanged.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for grounds maintenance at Homestead Air Reserve Base (ARB) to ensure a clean, neat, and professional appearance, promoting the growth of healthy grass, trees, shrubs, and plants.

• Improved Grounds Maintenance: Mowing, edging, trimming, weed control, irrigation operation and maintenance, debris removal (including dead animals), leaf removal, lawn conditioning (aeration only, no fertilization due to environmental concerns), pest control, and lawn renovation.

• Semi-Improved Grounds Maintenance: Mowing, trimming, and maintaining perimeter fence lines.

• Bird Area Strike Hazard (BASH) Maintenance: Mowing, managing vegetation around airfield light fixtures, and controlled use of herbicides and insecticides.

• Un-improved Grounds Maintenance: Mowing to prevent woody encroachment.

• Vegetative, Inert, and Rock Beds Maintenance: Includes fertilizing, watering, weeding, mulching, and plant replacement.

• Surface Drainage Ditches Maintenance: Clearing of shrubs, trees, and trash to ensure water flow.

• Tree Services: Identification of hazardous trees, pruning, cabling, guying, deep watering, stump and tree removal (including emergency services), and special cuts.

• Planting: Trees, shrubs, and vegetative beds.

• Emergency and Special Events Services: Responding to emergencies and providing services for special events.

• Performance is evaluated based on results, not method, through COR surveillance, tenant satisfaction, and customer complaints.

• Specific performance objectives (PO) are defined with thresholds for "Excellent," "Very Good," "Satisfactory," "Marginal," and "Unsatisfactory" service levels.

• Quality Control Plan required from the contractor.

• Government Quality Assurance will inspect and evaluate performance.

• The growing season is year-round (January 1 - December 31).

• Contract period includes a Base Period (May 23, 2026 - May 22, 2027) and four Option Periods.

• Services are performed at Homestead Air Reserve Base (ARB).

• Contractor must repair or replace any damage to Government or personal property within 15 calendar days.

• Use of approved pesticides and herbicides, with specific regulations to follow.

• Environmental requirements, including wetland protection and hazardous material management.

• Contractor must obtain necessary permits, licenses, and certifications.

• Adherence to specific hours of operation (7:00 am - 5:00 pm EST, Mondays-Fridays), recognized federal holidays, and base security regulations.

• Contractor must provide an on-site contract manager fluent in English.

• Government will provide facilities (approx. 1500 sq ft indoor, 1000 sq ft exterior) but not utilities.

• Appendices include detailed grounds descriptions, workload estimates, area maps, definitions, and a list of native plants.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Products and Commercial Services, specifically for HARB Grounds Maintenance. It outlines the requirements for non-personal services to perform grounds maintenance at Homestead Air Reserve Base.

The solicitation details numerous grounds maintenance tasks, including but not limited to:

• General grounds maintenance (CLIN 0001)
• Maintaining improved grounds (growing and non-growing seasons)
• Irrigation system maintenance and repairs
• Debris removal and policing grounds
• Leaf removal
• Fertilization
• Pest control
• Lawn repair
• Pruning of shrubs, hedges, and trees (various sizes and types)
• Tree and stump removal (various sizes and types)
• Snow/ice removal (RESERVED)
• Planting trees, shrubs, and vegetative beds
• Special cuts and emergency/special events services

All services are to be performed in accordance with the Performance-based Work Statement (PWS) dated March 30, 2026.

• The solicitation number is FA664826Q00020001.

• The issue date is April 23, 2026.

• The offer due date is May 14, 2026, at 02:00 PM.

• The North American Industry Classification Standard (NAICS) code is 561730.

• The size standard is USD 8,500,000.00.

• The contract is for a base year with 4 option years.

• Pricing arrangement is Firm Fixed Price for most items, with some items listed as 'Not Separately Priced' or 'Not to Exceed'.

• Offerors are to complete blocks 12, 17, 23, 24, and 30.

• Submission instructions for payment requests and receiving reports are detailed, referencing the Wide Area WorkFlow (WAWF) system.

• Evaluation factors for award will include Past Performance, Price, and Technical Acceptability.

• The acquisition is designated as 100% for Small Business.

• The document incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-4.

• DFARS clauses are also incorporated by reference.

• A list of attachments is provided, including the Performance Work Statement, Drawings, Wage Determination, Mission Essential Services Plan, and DAF Regulations.

Forms / Attachments / Pricing Sheets

This document, "Attachment 6 - Schedule of Items Rev (5-8-2026).xlsx", provides the detailed schedule of items (CLINs) for the HARB Grounds Maintenance Services opportunity. It outlines the services required for the base year and four option years, along with estimated quantities and pricing structures.

• Vendor Information: Bidders are required to fill in their Vendor Name, UEI, Signature, Date of Signature, and acknowledge any Solicitation Amendments.
• Period of Performance: Base Year (5/23/2026 - 5/22/2027) and four Option Years (OY1: 5/23/2027 - 5/22/2028, OY2: 5/23/2028 - 5/22/2029, OY3: 5/23/2029 - 5/22/2030, OY4: 5/23/2030 - 5/22/2031).
• CLINs: Details specific grounds maintenance tasks including maintaining improved, semi-improved, and unimproved grounds, irrigation system maintenance, debris removal, leaf removal, pest control, pruning, tree and stump removal, and special event services.
• Pricing Structure: Most CLINS are priced per month (MO) or per each (EA) with estimated quantities. Some CLINS are "Not To Exceed" (NTE) LOT or JOB types, where the government will determine the quantity and require a quoted price for approval.
• Notes on Quantities: Stated quantities are maximums; payment is based on actual quantities furnished. For NTE CLINS, a $1 USD unit price is listed, and the government will determine the quantity and approved quoted price.

This document is critical for bidders to understand the full scope of services required for grounds maintenance at Homestead Air Reserve Base. It details the specific tasks, the period of performance, and the pricing structure, including how NTE CLINs will be managed. Bidders must accurately complete the vendor information section and carefully consider the pricing for all listed items to prepare a comprehensive and compliant quote.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-award site visit related to the HARB Grounds Maintenance Recompete. It records the attendees, their organizations, and contact information.

• Project Title: HARB Grounds Maintenance Recompete
• Topic: Pre Award site visit
• Date: Tuesday May 5, 2026
• Attendees' Names, Signatures, Organizations/Office Symbols, Phone Numbers, and Email Addresses.

This document provides a list of individuals and companies that attended the pre-award site visit. This information can be useful for bidders to identify potential competitors, partners, or stakeholders who have shown interest in the opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal grounds maintenance services at Homestead Air Reserve Base (ARB) to ensure a clean, neat, and professional appearance, promoting the growth of healthy grass, trees, shrubs, and plants.

This PWS outlines requirements for maintaining various grounds areas, including:

• Improved Grounds: Mowing, edging, trimming, weed control, debris removal, irrigation operation and maintenance, leaf removal, lawn conditioning (aeration), pest control, and lawn renovation.
• Semi-Improved Grounds: Mowing, trimming, and perimeter fence line maintenance.
• Bird Area Strike Hazard (BASH): Mowing, maintaining airfield light fixtures, and herbicide/insecticide application.
• Un-improved Grounds: Mowing to prevent woody encroachment.
• Vegetative, Inert, and Rock Beds: Maintenance including fertilizing, watering, weeding, mulching, and plant replacement.
• Surface Drainage Ditches and Canals: Clearing of vegetation and debris to ensure water flow.
• Trees: Tree care, including bracing, cabling, emergency spot pruning/trimming, and removal of trees and stumps. Specific requirements for emergency tree and stump removal are detailed.
• Special Requirements: Includes special cuts, planting of trees/shrubs/vegetative beds, and emergency/special event services.

Performance is evaluated based on results, not method, through COR surveillance, tenant satisfaction, and customer complaints. Key performance objectives (POs) are defined for maintaining improved and semi-improved grounds, BASH areas, unimproved grounds, and vegetative/inert/rock beds, with specific thresholds for "Excellent," "Very Good," "Satisfactory," "Marginal," and "Unsatisfactory" performance.

The growing season is year-round (January 1 - December 31). The contract period includes a Base Period (May 23, 2026 - May 22, 2027) and four Option Periods.

• Damage Repair: Contractor is responsible for repairing or replacing any damage to Government or personal property within 15 calendar days.
• Environmental Requirements: Compliance with Federal, State, and local environmental codes, including regulations for wetlands and hazardous materials. Pesticide use requires approval and adherence to specific protocols. Storage and mixing of pesticides must be done off-base.
• Quality Control: Contractor must provide a written Quality Control Plan.
• Government Furnished Property/Services: Includes facilities (approx. 1500 sq ft indoor, 1000 sq ft exterior) and police/fire protection. Utilities are NOT provided.
• Security: Compliance with base security regulations and obtaining identification badges.
• Hours of Operation: Normal duty hours are 7:00 am to 5:00 pm EST, Monday-Friday, excluding federal holidays, unless otherwise required or approved.
• Reporting: Monthly reports on pesticide applications and a final inventory of hazardous materials are required.
• Appendices: Include grounds description/workload estimates, area maps, data requirements, definitions, and a list of native plants.

Solicitation / RFP / RFQ

This solicitation, FA664826Q0002, is for HARB Grounds Maintenance services. The North American Industry Classification Standard (NAICS) code is 561730, with a size standard of $8,500,000.00.

The solicitation details various grounds maintenance tasks, including but not limited to:

• Maintaining improved and semi-improved grounds during growing seasons.
• Maintaining irrigation systems.
• Policing grounds and removing debris.
• Leaf removal.
• Pest control.
• Pruning shrubs, hedges, and trees (small, medium, large).
• Maintaining airfield, BASH, vegetative, inert, rock beds, and related areas.
• Maintaining surface drainage ditches.
• Emergency tree pruning and tree/stump removal (large, medium, small).
• Special cuts and emergency/special events.

All services are to be performed in accordance with the referenced Performance Work Statement (PWS).

• Contract type: Not explicitly stated, but pricing arrangement is Firm Fixed Price for most line items.

• Period of Performance: Not explicitly stated in the provided pages, but option line items suggest potential for extended performance.

• Estimated Value: Not explicitly stated.

• Solicitation Issue Date: April 23, 2026

• Offer Due Date/Local Time: May 14, 2026, 02:00 PM

• Evaluation Factors: Past Performance, Price, and Technical Acceptability.

• Submission Instructions: Standard SF 1449 form is used. Specific submission details for invoices and payment requests are outlined, referencing Wide Area WorkFlow (WAWF).

• The acquisition is listed as "UNRESTRICTED OR SET ASIDE: 100% FOR: SMALL BUSINESS" on the SF 1449, block 10. However, further details on set-aside status are not fully visible in the provided document pages.

• The document includes numerous FAR and DFARS clauses incorporated by reference and in full text, covering areas such as contract administration, payment instructions, special contract requirements, representations and certifications, and evaluation factors.

• Attachments include a Performance Work Statement (PWS), Drawings, Wage Determination, Mission Essential Services Plan, and DAF Regulations.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items, presented as an Excel spreadsheet with multiple sheets detailing pricing for different performance periods of the HARB Grounds Maintenance Services. Bidders are required to fill out specific blocks, including Vendor Name, Vendor SAM.GOV UEI, Vendor Signature, Date of Signature, and Acknowledgment of Solicitation Amendments. Failure to complete these fields may result in quote rejection.

• Base Year (5/23/2026 to 5/22/2027): Lists 23 line items for grounds maintenance services, including improved and semi-improved grounds maintenance, irrigation, debris removal, leaf removal, pest control, pruning (shrubs, hedges, trees), vegetative bed maintenance, drainage ditch maintenance, and emergency/special event services. Some items are marked as 'Funding TBD'.
• Option Years 1-4 (OY1-OY4): Each option year (5/23/2027 to 5/22/2031) mirrors the Base Year's schedule of items, indicating potential for continued services.
• Required Fields: Bidders must provide their name, UEI, signature, and date.

This document is critical for bidders to understand the specific services required for grounds maintenance across multiple years and to accurately price their proposals. Bidders must complete the designated fields to ensure their quote is considered. The structure of the schedule of items directly informs the scope of work and expected deliverables.

Form / Attachment / Pricing Sheet

This document, Appendix B, provides a detailed map and legend for Grounds Maintenance at Homestead Air Reserve Base. It outlines specific areas and their associated maintenance standards for vegetation and mowing.

• Map: Visually depicts various zones within the base, including the airfield, utility areas, canals, and other designated grounds.
• Legend: Specifies different maintenance requirements for various areas, including:
  • Utility Obstacle: Maintain 15' offset Improved Maintenance Standard.
  • Crash Gates: Contact Security Forces for access.
  • Fence: Maintain Vegetation 15'-0" on each side of the perimeter fence.
  • Canal area: 15' offset on each side of Canals.
  • Specific plant species (Linum Arenicola, Galactia Smallii) with restrictions on herbicide use due to endangered species.
  • Bird Aircraft Strike Hazard / Airfield: Mowed to 7-14 inches (469 ACRES).
  • Wetlands / Bird aircraft Strike Hazard: Mowed to 7-14 inches (230 Acres).
  • Improved areas: Mowed to 2-4 inches (343 Acres).
  • Semi-Improved areas: Mowed to 4-10 inches (148 Acres).
• Scale and Plot Information: Includes a map scale (1 inch = 400 feet) and details about the plot date and creator.
• CUI Notice: Indicates the material is Controlled Unclassified Information (CUI) with restrictions on reproduction and distribution.

This appendix is crucial for bidders to understand the specific geographical areas and the detailed vegetation management requirements, including mowing heights and restrictions, for the grounds maintenance opportunity. It provides the spatial context and specific standards necessary for accurate bidding and performance planning.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4543, Revision No. 33) for the Service Contract Act, applicable to Florida County of Dade. It lists the minimum wage rates and fringe benefits required for various occupations performing contract work in that area.

• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and the minimum hourly wage rate for each.
• Fringe Benefits: States that "Fringe Benefits Required Follow the Occupational Listing." Specific fringe benefit details are provided at the end of the document, including Health & Welfare rates ($5.55 per hour or $222.00 per week) and provisions for Paid Sick Leave under Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors), outlining their requirements and minimum wage rates for 2025.
• Vacation and Holidays: Details vacation accrual based on years of service and lists eleven paid holidays.
• Footnotes and Special Provisions: Includes notes for specific occupations (e.g., Computer Employees, Air Traffic Controllers) and provisions for hazardous pay differentials and uniform allowances.
• Conformance Process: Outlines the process for requesting authorization of additional classifications and wage rates if a required occupation is not listed.

This wage determination is critical for bidders to accurately estimate labor costs for their proposals. It establishes the minimum wages and benefits that must be paid to employees working on the contract, directly impacting the overall cost of the bid. Bidders must ensure their proposed wages meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document is a template for a Mission-Essential Contractor Services Plan, required by DFARS Clause 252.237-7023. It outlines how a contractor will continue providing essential grounds maintenance services during crisis periods, as directed by the Contracting Officer (CO).

• Introduction: States the plan's purpose in accordance with DFARS Clause 252.237-7023.
• Objective: To provide mission-essential grounds maintenance services for Homestead Air Reserve Base, FL during a crisis.
• Contractor Procedures: Requires contractors to detail procedures for:
  • Acquisition of essential personnel and resources for continuity of operations (up to 30 days).
  • Addressing challenges during extended events (e.g., pandemics).
  • Managing time lapses between acquisition initiation and personnel availability.
  • Identifying, training, and preparing personnel for relocation or remote work.
  • Establishing alert and notification procedures for essential personnel.
  • Communicating crisis-related roles and responsibilities to employees.
• Pricing: Services activated under this plan will be paid at contract prices in effect at the time of activation.
• Quality Control Plan (QCP): Contractors will use their own internal QCP.
• Deactivation: Contractors will perform services until notified by the CO to cease.
• Signature Page: Includes fields for contractor point of contact, phone, email, and date.

Potential bidders must understand that this plan is a required component for ensuring service continuity during crises. They will need to develop and submit a comprehensive plan addressing the outlined procedures as part of their proposal or contract requirements. This document serves as a template and guide for creating that plan.

Form / Attachment / Pricing Sheet

This document, "DAF Regulation IAW Policy Memo 26-C-13.pdf", appears to be an attachment containing specific Department of the Air Force (DAF) regulations relevant to contractors. It outlines policies and requirements that bidders must adhere to if awarded a contract.

• Ombudsman Information: Details the role and contact information for the DAF Ombudsman, who facilitates the resolution of concerns from offerors and potential offerors. It clarifies that the ombudsman does not affect the authority of the contracting officer or participate in proposal evaluations or protests. It also specifies the process for escalating concerns.
• Elimination of Use of Class I Ozone Depleting Substances (ODS): Prohibits contractors from providing services or products that require the use of Class I ODS in testing, operation, or maintenance. It lists specific Halons, Chlorofluorocarbons (CFCs), Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide as Class I ODS.
• Health and Safety on Government Installations: Requires contractors to take all reasonable steps to prevent accidents and preserve the health and safety of contractor and Government personnel. It notes that the contracting officer may direct specific AFOSH standards, and violations can lead to contract termination.
• Contractor Access to Department of the Air Force Installations: Mandates that contractors obtain base identification and vehicle passes for personnel working on DAF installations. It outlines the process for requesting these passes, including required documentation and responsibilities for maintaining and returning credentials. It also addresses requirements for unescorted entry to controlled areas and emergency notification systems.

This document is crucial for bidders to understand operational, safety, and access requirements that will be part of any resulting contract. Non-compliance with these regulations could lead to contract termination or withholding of payment. Bidders should review these sections carefully to assess their ability to meet these obligations.

Form / Attachment / Pricing Sheet

This document is a "Background Investigation Request" form intended for official use. It is designed to collect information necessary for conducting background investigations, likely for personnel requiring access to specific sites or roles.

The form requires the following information for each individual being investigated:

• Company Name
• Jobsite(s)
• Job End Date (maximum 1 year)
• Requester Name, Date, and Phone Number
• Individual's Last Name, First Name, Middle Initial (M), Date of Birth (DOB), Social Security Number (SSN), and Driver's License Number (including state of issue).
• Information regarding US Citizenship (Yes/No) and, if not a US citizen, Alien Registration Number.

Bidders may be required to complete and submit this form as part of the onboarding process for personnel assigned to the contract, particularly if the contract involves access to government facilities or sensitive information. It outlines the specific personal data that will need to be collected and provided for background checks.