HARB Grounds Maintenance Services

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal grounds maintenance services at Homestead Air Reserve Base (ARB) to ensure a clean, neat, and professional appearance, promoting the growth of healthy grass, trees, shrubs, and plants.

This PWS outlines requirements for maintaining various grounds areas, including:

• Improved Grounds: Mowing, edging, trimming, weed control, debris removal, irrigation operation and maintenance, leaf removal, lawn conditioning (aeration), pest control, and lawn renovation.
• Semi-Improved Grounds: Mowing, trimming, and perimeter fence line maintenance.
• Bird Area Strike Hazard (BASH): Mowing, maintaining airfield light fixtures, and herbicide/insecticide application.
• Un-improved Grounds: Mowing to prevent woody encroachment.
• Vegetative, Inert, and Rock Beds: Maintenance including fertilizing, watering, weeding, mulching, and plant replacement.
• Surface Drainage Ditches and Canals: Clearing of vegetation and debris to ensure water flow.
• Trees: Tree care, including bracing, cabling, emergency spot pruning/trimming, and removal of trees and stumps. Specific requirements for emergency tree and stump removal are detailed.
• Special Requirements: Includes special cuts, planting of trees/shrubs/vegetative beds, and emergency/special event services.

Performance is evaluated based on results, not method, through COR surveillance, tenant satisfaction, and customer complaints. Key performance objectives (POs) are defined for maintaining improved and semi-improved grounds, BASH areas, unimproved grounds, and vegetative/inert/rock beds, with specific thresholds for "Excellent," "Very Good," "Satisfactory," "Marginal," and "Unsatisfactory" performance.

The growing season is year-round (January 1 - December 31). The contract period includes a Base Period (May 23, 2026 - May 22, 2027) and four Option Periods.

• Damage Repair: Contractor is responsible for repairing or replacing any damage to Government or personal property within 15 calendar days.
• Environmental Requirements: Compliance with Federal, State, and local environmental codes, including regulations for wetlands and hazardous materials. Pesticide use requires approval and adherence to specific protocols. Storage and mixing of pesticides must be done off-base.
• Quality Control: Contractor must provide a written Quality Control Plan.
• Government Furnished Property/Services: Includes facilities (approx. 1500 sq ft indoor, 1000 sq ft exterior) and police/fire protection. Utilities are NOT provided.
• Security: Compliance with base security regulations and obtaining identification badges.
• Hours of Operation: Normal duty hours are 7:00 am to 5:00 pm EST, Monday-Friday, excluding federal holidays, unless otherwise required or approved.
• Reporting: Monthly reports on pesticide applications and a final inventory of hazardous materials are required.
• Appendices: Include grounds description/workload estimates, area maps, data requirements, definitions, and a list of native plants.

Solicitation / RFP / RFQ

This solicitation, FA664826Q0002, is for HARB Grounds Maintenance services. The North American Industry Classification Standard (NAICS) code is 561730, with a size standard of $8,500,000.00.

The solicitation details various grounds maintenance tasks, including but not limited to:

• Maintaining improved and semi-improved grounds during growing seasons.
• Maintaining irrigation systems.
• Policing grounds and removing debris.
• Leaf removal.
• Pest control.
• Pruning shrubs, hedges, and trees (small, medium, large).
• Maintaining airfield, BASH, vegetative, inert, rock beds, and related areas.
• Maintaining surface drainage ditches.
• Emergency tree pruning and tree/stump removal (large, medium, small).
• Special cuts and emergency/special events.

All services are to be performed in accordance with the referenced Performance Work Statement (PWS).

• Contract type: Not explicitly stated, but pricing arrangement is Firm Fixed Price for most line items.

• Period of Performance: Not explicitly stated in the provided pages, but option line items suggest potential for extended performance.

• Estimated Value: Not explicitly stated.

• Solicitation Issue Date: April 23, 2026

• Offer Due Date/Local Time: May 14, 2026, 02:00 PM

• Evaluation Factors: Past Performance, Price, and Technical Acceptability.

• Submission Instructions: Standard SF 1449 form is used. Specific submission details for invoices and payment requests are outlined, referencing Wide Area WorkFlow (WAWF).

• The acquisition is listed as "UNRESTRICTED OR SET ASIDE: 100% FOR: SMALL BUSINESS" on the SF 1449, block 10. However, further details on set-aside status are not fully visible in the provided document pages.

• The document includes numerous FAR and DFARS clauses incorporated by reference and in full text, covering areas such as contract administration, payment instructions, special contract requirements, representations and certifications, and evaluation factors.

• Attachments include a Performance Work Statement (PWS), Drawings, Wage Determination, Mission Essential Services Plan, and DAF Regulations.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items, presented as an Excel spreadsheet with multiple sheets detailing pricing for different performance periods of the HARB Grounds Maintenance Services. Bidders are required to fill out specific blocks, including Vendor Name, Vendor SAM.GOV UEI, Vendor Signature, Date of Signature, and Acknowledgment of Solicitation Amendments. Failure to complete these fields may result in quote rejection.

• Base Year (5/23/2026 to 5/22/2027): Lists 23 line items for grounds maintenance services, including improved and semi-improved grounds maintenance, irrigation, debris removal, leaf removal, pest control, pruning (shrubs, hedges, trees), vegetative bed maintenance, drainage ditch maintenance, and emergency/special event services. Some items are marked as 'Funding TBD'.
• Option Years 1-4 (OY1-OY4): Each option year (5/23/2027 to 5/22/2031) mirrors the Base Year's schedule of items, indicating potential for continued services.
• Required Fields: Bidders must provide their name, UEI, signature, and date.

This document is critical for bidders to understand the specific services required for grounds maintenance across multiple years and to accurately price their proposals. Bidders must complete the designated fields to ensure their quote is considered. The structure of the schedule of items directly informs the scope of work and expected deliverables.

Form / Attachment / Pricing Sheet

This document, Appendix B, provides a detailed map and legend for Grounds Maintenance at Homestead Air Reserve Base. It outlines specific areas and their associated maintenance standards for vegetation and mowing.

• Map: Visually depicts various zones within the base, including the airfield, utility areas, canals, and other designated grounds.
• Legend: Specifies different maintenance requirements for various areas, including:
  • Utility Obstacle: Maintain 15' offset Improved Maintenance Standard.
  • Crash Gates: Contact Security Forces for access.
  • Fence: Maintain Vegetation 15'-0" on each side of the perimeter fence.
  • Canal area: 15' offset on each side of Canals.
  • Specific plant species (Linum Arenicola, Galactia Smallii) with restrictions on herbicide use due to endangered species.
  • Bird Aircraft Strike Hazard / Airfield: Mowed to 7-14 inches (469 ACRES).
  • Wetlands / Bird aircraft Strike Hazard: Mowed to 7-14 inches (230 Acres).
  • Improved areas: Mowed to 2-4 inches (343 Acres).
  • Semi-Improved areas: Mowed to 4-10 inches (148 Acres).
• Scale and Plot Information: Includes a map scale (1 inch = 400 feet) and details about the plot date and creator.
• CUI Notice: Indicates the material is Controlled Unclassified Information (CUI) with restrictions on reproduction and distribution.

This appendix is crucial for bidders to understand the specific geographical areas and the detailed vegetation management requirements, including mowing heights and restrictions, for the grounds maintenance opportunity. It provides the spatial context and specific standards necessary for accurate bidding and performance planning.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4543, Revision No. 33) for the Service Contract Act, applicable to Florida County of Dade. It lists the minimum wage rates and fringe benefits required for various occupations performing contract work in that area.

• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and the minimum hourly wage rate for each.
• Fringe Benefits: States that "Fringe Benefits Required Follow the Occupational Listing." Specific fringe benefit details are provided at the end of the document, including Health & Welfare rates ($5.55 per hour or $222.00 per week) and provisions for Paid Sick Leave under Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors), outlining their requirements and minimum wage rates for 2025.
• Vacation and Holidays: Details vacation accrual based on years of service and lists eleven paid holidays.
• Footnotes and Special Provisions: Includes notes for specific occupations (e.g., Computer Employees, Air Traffic Controllers) and provisions for hazardous pay differentials and uniform allowances.
• Conformance Process: Outlines the process for requesting authorization of additional classifications and wage rates if a required occupation is not listed.

This wage determination is critical for bidders to accurately estimate labor costs for their proposals. It establishes the minimum wages and benefits that must be paid to employees working on the contract, directly impacting the overall cost of the bid. Bidders must ensure their proposed wages meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document is a template for a Mission-Essential Contractor Services Plan, required by DFARS Clause 252.237-7023. It outlines how a contractor will continue providing essential grounds maintenance services during crisis periods, as directed by the Contracting Officer (CO).

• Introduction: States the plan's purpose in accordance with DFARS Clause 252.237-7023.
• Objective: To provide mission-essential grounds maintenance services for Homestead Air Reserve Base, FL during a crisis.
• Contractor Procedures: Requires contractors to detail procedures for:
  • Acquisition of essential personnel and resources for continuity of operations (up to 30 days).
  • Addressing challenges during extended events (e.g., pandemics).
  • Managing time lapses between acquisition initiation and personnel availability.
  • Identifying, training, and preparing personnel for relocation or remote work.
  • Establishing alert and notification procedures for essential personnel.
  • Communicating crisis-related roles and responsibilities to employees.
• Pricing: Services activated under this plan will be paid at contract prices in effect at the time of activation.
• Quality Control Plan (QCP): Contractors will use their own internal QCP.
• Deactivation: Contractors will perform services until notified by the CO to cease.
• Signature Page: Includes fields for contractor point of contact, phone, email, and date.

Potential bidders must understand that this plan is a required component for ensuring service continuity during crises. They will need to develop and submit a comprehensive plan addressing the outlined procedures as part of their proposal or contract requirements. This document serves as a template and guide for creating that plan.

Form / Attachment / Pricing Sheet

This document, "DAF Regulation IAW Policy Memo 26-C-13.pdf", appears to be an attachment containing specific Department of the Air Force (DAF) regulations relevant to contractors. It outlines policies and requirements that bidders must adhere to if awarded a contract.

• Ombudsman Information: Details the role and contact information for the DAF Ombudsman, who facilitates the resolution of concerns from offerors and potential offerors. It clarifies that the ombudsman does not affect the authority of the contracting officer or participate in proposal evaluations or protests. It also specifies the process for escalating concerns.
• Elimination of Use of Class I Ozone Depleting Substances (ODS): Prohibits contractors from providing services or products that require the use of Class I ODS in testing, operation, or maintenance. It lists specific Halons, Chlorofluorocarbons (CFCs), Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide as Class I ODS.
• Health and Safety on Government Installations: Requires contractors to take all reasonable steps to prevent accidents and preserve the health and safety of contractor and Government personnel. It notes that the contracting officer may direct specific AFOSH standards, and violations can lead to contract termination.
• Contractor Access to Department of the Air Force Installations: Mandates that contractors obtain base identification and vehicle passes for personnel working on DAF installations. It outlines the process for requesting these passes, including required documentation and responsibilities for maintaining and returning credentials. It also addresses requirements for unescorted entry to controlled areas and emergency notification systems.

This document is crucial for bidders to understand operational, safety, and access requirements that will be part of any resulting contract. Non-compliance with these regulations could lead to contract termination or withholding of payment. Bidders should review these sections carefully to assess their ability to meet these obligations.

Form / Attachment / Pricing Sheet

This document is a "Background Investigation Request" form intended for official use. It is designed to collect information necessary for conducting background investigations, likely for personnel requiring access to specific sites or roles.

The form requires the following information for each individual being investigated:

• Company Name
• Jobsite(s)
• Job End Date (maximum 1 year)
• Requester Name, Date, and Phone Number
• Individual's Last Name, First Name, Middle Initial (M), Date of Birth (DOB), Social Security Number (SSN), and Driver's License Number (including state of issue).
• Information regarding US Citizenship (Yes/No) and, if not a US citizen, Alien Registration Number.

Bidders may be required to complete and submit this form as part of the onboarding process for personnel assigned to the contract, particularly if the contract involves access to government facilities or sensitive information. It outlines the specific personal data that will need to be collected and provided for background checks.