Hardwood Lumber Special Order

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for the procurement of Hardwood Lumber for pallets for the U.S. Army Contracting Command – Rock Island (ACC-RI) at the McAlester Ammunition Plant. This announcement serves as a combined synopsis/solicitation using the Simplified Acquisition Procedure.

• Procurement of Hardwood Lumber for pallets.

• Details of the lumber dimensions are provided in Attachment 0001.

• A Purchase Description is available in Attachment 0001.

• Pricing information is to be provided in Attachment 0002.

• Clauses are detailed in Attachment 0003.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but quotes must be valid for at least 30 days.

• Estimated Value: Not stated.

• Submission Method: Electronic Quote Submission via email to Regina Gibson, Contract Specialist (regina.l.gibson7.civ@army.mil).

• Email Subject Line: "Quote for W519TC26Q0636 – Your COMPANY NAME".

• Required Attachments for Submission: Attachment 0001 Purchase Description, Attachment 0002 Pricing.

• Pricing: Must be filled out completely, including discounts and shipping FOB Destination McAlester, Oklahoma. All green cells in Attachment 0002 must be completed. Provide Unit Price and Total Amounts.

• Evaluation Criteria: Award will be made to the lowest priced responsible offeror whose quote conforms to the solicitation. The government intends to evaluate and award based on initial proposals without discussions.

• Key Deadlines:

  • Date Issued: 3/19/2026
  • Date Offers Due: 3/25/2026, 12:00 PM CDT.

• Quote Validity: Must be valid for at least 30 calendar days from the date specified for receipt of offers.

• Set Aside: Small Business 100%.

• Size Standard: Not specified (indicated as 'HERE').

• NAICS Code: 321113 (Sawmills).

• Product or Service Code (PSC): 5510 – Lumber and Related Basic Wood Materials.

• Delivery Address: MCALESTER ARMY AMMUNITION PLANT, RECEIVING OFFICER, WAREHOUSE 8, 1 C TREE ROAD, MCALESTER OK 74501-9002.

• Inspection and Acceptance Terms: INSPECT AT/BY: DESTINATION-GOVERNMENT.

• Delivery Information: FOB DESTINATION.

• Clauses Incorporated by Reference: FAR 52.212-1, 52.212-2, 52.212-3, 52.212-4, 52.212-5, and DFARS clauses are applicable. See Attachment 0003 for full details.

• Payment: Via DFAS, Wide Area Workflow (WAWF) per DFARS Clause 252.232-7006.

Form / Attachment / Pricing Sheet

This document serves as a Purchase Description and Shipping Directions for lumber components required to manufacture pallets. It details the specifications for lumber, the quantities needed per pallet and for the total shipment, and delivery requirements.

• Overage Allowance: Vendors must deliver total requested amount with a +10% and -0% allowance. Any overage on one CLIN must be matched by other CLINs to ensure equal quantities.
• Shipment Quantity: A minimum of 420 pallets per shipment is required.
• Component Breakdown: Specifies the dimensions and quantities of lumber (e.g., 1x6x48, 1x4x48) needed to produce one pallet and the total units for the first shipment.
• Delivery Date: All CLINS for the first delivery (0001-0005) are due on or before 4/6/2026 and must ship together.
• Lumber Specifications: Lumber must be new, untreated, sound grade, square edge, with no open defects, no bark, and no decay. It must be planed or smooth on one side, and be hardwood group IV as specified in ASTM d6199-07 (2012) table 1. A list of acceptable Group IV Hardwoods is provided (Beech Birch, Hackberry, Hard Maple, Hickory, Oak, Pecan, Rock Elm, White Ash).
• Certificate of Conformance: Required upon delivery for each CLIN, listing the PR#, dimension, and total units.

This document is critical for bidders to understand the exact material specifications, quantities, and delivery timelines for the lumber components. It outlines the quality standards and compliance requirements (ASTM d6199-07) that must be met. Bidders must carefully review these details to ensure they can meet the requirements for proposal submission and contract fulfillment. Rejection of lumber not meeting specifications will be at the vendor's cost.

Form / Attachment / Pricing Sheet

This document is a pricing matrix for hardwood lumber required for the McAlester Ammunition Plant. Bidders are instructed to fill in all green cells with their pricing information.

• Requirement Number: W519TC26Q0636
• Product: Hardwood Lumber, Custom Dimensions (CLINs 0001-0005)
• Specifications: Must meet ALL listed specifications, including untreated, sound grade, square edge, no open defects, no bark, no decay, planed or smooth on one side, Hardwood Group IV (e.g., Beech, Birch, Maple, Oak).
• Quantity: Specific quantities are listed for each dimension (e.g., 1x6x48, 1x4x48).
• Delivery Requirements:
  • Firm delivery date on or before 4/6/2026 for CLINS 0001-0005.
  • All CLINS for this delivery must ship together.
  • Vendor is required to deliver total amount requested with an allowance of +10% and – 0%. If any CLIN is delivered over the requested amount, all other CLINS must deliver the same overage amount.
  • Ship enough of each size to manufacture a minimum of 420 pallets per shipment.
• Required Documentation: Certificate of Conformance required upon delivery.

This pricing matrix is essential for bidders to provide an accurate quote for the specified hardwood lumber. Bidders must carefully review the dimensions, quantities, material specifications, and delivery requirements to ensure compliance and submit a competitive bid. Failure to meet specifications will result in rejection at the vendor's cost.

Form / Attachment / Pricing Sheet

This document contains clauses incorporated by reference and by full text, along with specific instructions for Wide Area WorkFlow (WAWF) payment processing and McAlester Army Ammunition Plant (MCAAP) deliveries. It serves to provide bidders with essential contractual terms, conditions, and procedural information.

• Clauses Incorporated by Reference: Lists numerous FAR and DFARS clauses relevant to commercial products and services, including instructions to offerors, representations and certifications, small business rules, labor laws, payment terms, and cyber incident reporting.
• Clauses Incorporated by Full Text: Includes the full text of FAR 52.212-2 (Evaluation--Commercial Products and Commercial Services) and FAR 52.212-4 (Contract Terms and Conditions--Commercial Products and Commercial Services), detailing evaluation criteria (lowest priced responsible offeror) and standard contract terms (inspection, assignment, changes, disputes, excusable delays, invoicing, patent indemnity, payment, risk of loss, taxes, termination, warranty, limitation of liability, and other compliances).
• WAWF Payment Instructions: Outlines the process for submitting payment requests and receiving reports electronically via the WAWF system, including required document types (COMBO, cost voucher, invoice, progress payment, performance-based payment, commercial item financing), WAWF access procedures, training resources, and document routing information (Pay Official DoDAAC: HQ0303).
• MCAAP Deliveries: Specifies receiving hours (Monday-Thursday, 6:30 AM - 3:00 PM) and location (Warehouse 8, Receiving Office) at McAlester Army Ammunition Plant. It also details driver and vehicle entry requirements (valid Real ID, no criminal history, residency documentation for foreign nationals) and provides a 2025-2026 holiday schedule impacting deliveries.

This document is critical for bidders to understand the contractual framework, evaluation methodology, payment procedures, and delivery logistics. It details the terms and conditions that will govern any resulting contract, including how payments will be processed and where deliveries must be made. Bidders must review these clauses and instructions carefully to ensure their proposals and subsequent contract performance comply with all requirements.