C--Havasupai Elementary - Fire Alarm Pull Station

Amendment / Modification

This amendment (0002) to Solicitation 140A2326R0014 makes the following changes:

• Adds the answered Questions & Answers (Q&A) log.

• Extends the proposal due date to May 8, 2026, at 1700 MDT.

• The Q&A log is added.

• The proposal due date is modified.

• The deadline for submitting proposals has been extended to May 8, 2026, at 1700 MDT.

• Bidders should review the added Q&A log for clarifications.

Questions & Answers / Clarifications

This document is a log of questions and answers related to Solicitation # 140A2326R0010, providing clarifications for potential bidders.

• Staging Areas & Costs: No specific costs are associated with land use for staging. The use of Long Mesa for staging is not available for the magnitude of repairs. The location of the waste material staging area will depend on the volume of disposal.
• Transportation: Use of Hilltop for flying materials and workers requires coordination with the COR and Havasupai authorities. Helicopter use, pricing, and scheduling are the contractor's responsibility, with the BIE providing a "MEMO" from the tribe for pricing schedules.
• Worker Housing: Land and housing for workers are the contractor's responsibility, as detailed in Section 2.1.7. TRAVEL AUTHORIZATION.
• Fire Marshal Inspections: Fire marshal inspections are not required. See Section 3.3. TESTING AND ACCEPTANCE.
• Pull Station Relocation (DRSM Involvement): The work is limited to relocating existing pull stations and verifying their operation. It is not considered a fire alarm system upgrade or new design. BIE requires only as-built drawings for recordkeeping. Any work beyond relocating existing pull stations requires specific code basis, affected locations, proposed scope, and cost impact for BIE review via a formal contract modification.
• Sprinkler System & Occupancy Notification: The existing school site is not sprinklered. The repair work is limited to relocating pull stations and verifying their operation with the existing system. Any system updates, upgrades, or code deficiencies beyond this scope must be documented separately for future consideration and require a formal contract modification.

These clarifications provide specific details on logistical arrangements, responsibilities, and the scope of work related to fire alarm system components, which bidders should consider when preparing their proposals.

Amendment / Modification

• The RFP due date has been extended to May 1, 2026, at 5 PM MDT.

• Solicitation due date.

• The proposal submission deadline is extended to May 1, 2026, at 5 PM MDT.

Form / Attachment / Pricing Sheet

This document contains photographs and a floor plan related to the Havasupai Elementary School. It appears to be an attachment providing visual context for a potential project, likely related to fire safety or building systems.

• Photographs: Show the exterior of the Havasupai School, a "FIRE PUSH BAR PULL HANDLE" pull station with a Mircom label, and an interior view of a room with equipment and a pull station.
• Floor Plan: A diagram of Building 1203 at Havasupai Elementary School, indicating room numbers (e.g., 101, 102, 1022, 1023, 1024, 1025, T31, T32) and the locations of pull stations (marked with red circles and labeled 'PS'). The plan notes that pull stations opposite exit doors are in all rooms in building 1203.

This attachment provides specific visual and spatial information about the Havasupai Elementary School campus and Building 1203. Bidders should use these visuals and the floor plan to understand the existing conditions, the placement of fire pull stations, and the layout of the building, which will be crucial for developing proposals related to any associated work, such as fire alarm system installation, maintenance, or upgrades.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirements for relocating existing manual fire alarm pull stations in Building 1022 at Havasupai Elementary School to achieve code-compliant locations and mounting heights.

• Relocation and replacement of existing manual fire alarm pull stations.

• Associated conduit and wiring adjustments.

• Wall patching and painting.

• Updating fire alarm control panel (FACP) programming and annunciation text.

• Functional testing and closeout documentation.

• The project does NOT include replacement of the FACP.

• Compliance with NFPA 72 (2025), NFPA 101-2024/IBC, 2024 IFC, ADA/ICC A117.1, and manufacturer installation instructions.

• Pull stations must be mounted at 42-48 inches AFF, visible, accessible, and within 200 ft travel distance.

• Work must not degrade system performance or reliability.

• All tests must be coordinated with the COR, school administration, and supervising station to avoid unnecessary emergency response.

• Project Name: Havasupai Elementary School BLDG-1022 Fire Alarm Pull Station Relocation.

• Location: Supai, AZ 86435 (accessible via helicopter or 8-mile trail).

• Total performance time: 30 calendar days from Notice to Proceed (NTP).

• On-site work (installation and testing) to be completed within a single mobilization not to exceed 3 consecutive calendar days on site.

• Contractor must coordinate with the COR and school administration for access, work hours, and fire alarm impairments.

• Background clearance and safety orientation are required for all personnel.

• Work is to be performed in an occupied school facility, requiring minimal disruption.

• Special logistical considerations due to the remote location (helicopter or pack animal access).

• Contractor must provide a written Accident Prevention Plan/Job Hazard Analysis.

• Warranty: Typically one year from the date of acceptance.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW details the requirements for relocating existing manual fire alarm pull stations in Building 1023 (Havasupai Elementary School) to achieve code-compliant locations and mounting heights.

• Removal and disposal of existing manual pull stations and associated accessories.

• Installation of new or relocated manual pull stations.

• Extension or re-routing of fire alarm wiring and conduit.

• Updating Fire Alarm Control Panel (FACP) programming and annunciation text.

• Functional testing, NFPA 72 Record of Completion, and closeout documentation.

• Associated raceway and wiring modifications, programming, and finish repairs (wall patching, painting).

• The work must ensure the existing fire alarm system remains code-compliant, fully functional, and free of nuisance conditions.

• Replacement pull stations must be compatible with the existing system and not degrade performance or reliability.

• All work must comply with NFPA 72 (2025), NFPA 101-2024, IFC 2024, ADA/ICC A117.1, manufacturer instructions, and Authority Having Jurisdiction (AHJ) requirements.

• Functional testing must confirm activation, correct annunciation, and proper signal transmission.

• Deficiencies identified during testing must be corrected at no additional cost.

• Project Name: Havasupai Elementary School BLDG-1023 Fire Alarm Pull Station Relocation.

• Location: Supai, Arizona (accessible via helicopter or 8-mile trail).

• Total performance time: 30 calendar days from Notice to Proceed (NTP).

• On-site work (installation and testing) to be completed within a single mobilization not to exceed 3 consecutive calendar days on site (excluding travel).

• DSRM (Division of Safety and Risk Management) pre-construction design review and final inspection/Certificate of Occupancy are NOT required for this project.

• Contractor must coordinate all work with the COR and school administration, including proposed work hours, areas of work, and fire alarm system impairments.

• A brief Accident Prevention Plan/Job Hazard Analysis (JHA) is required.

• Background clearance and safety orientation are mandatory for all personnel.

• Work hours are restricted to 7:00 am - 4:00 pm MST, Monday-Friday, unless otherwise approved.

• Travel to Supai Village requires specific logistical planning (helicopter/pack animal).

• Submittals include product data, Accident Prevention Plan/JHA, and a proposed work schedule within 10 days of NTP.

• Closeout documentation includes test/inspection reports, product data, warranty, and as-performed information (if locations changed).

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to residential construction projects in Coconino and Yavapai Counties, Arizona, excluding the Navajo Indian Reservation. It specifies prevailing wage rates and fringe benefits for various construction crafts and laborers.

• General Decision Number: AZ20260012
• Superseded Number: AZ20250012
• State: Arizona
• Construction Type: Residential (single-family homes and apartments up to 4 stories)
• Counties: Coconino and Yavapai
• Exclusion: Navajo Indian Reservation
• Effective Date: 01/02/2026
• Crafts Included: Bricklayer, Electrician, Power Equipment Operator, Ironworker, Cement Mason/Concrete Finisher, Carpenter, Form Worker, HVAC Mechanic, Laborer (various types), Operator (various types), Painter, Plumber, Roofer, Truck Driver.
• Zone Pay: Details additional pay based on radius from Phoenix, AZ for specific crafts.
• Paid Sick Leave: Notes applicability of Executive Order 13706 for federal contractors.
• Executive Order 13658: Details applicability and minimum wage requirements for contracts awarded between Jan 1, 2015, and Jan 29, 2022.
• Rate Identifiers: Explains various identifiers (Union, Survey, State Adopted) used for wage rates.
• Appeals Process: Outlines the process for appealing wage determinations.

Bidders on federal construction projects in the specified area and of the specified type must use these prevailing wage rates and fringe benefits to comply with labor standards. This document is crucial for accurately estimating labor costs and ensuring compliance with federal regulations, including paid sick leave and minimum wage requirements under relevant Executive Orders.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, in accordance with 25 U.S.C. 47 of the Buy Indian Act.

• Fields to record the Solicitation/Sources Sought/RFI Number, Project Title, and Date of Form Submission.
• Offeror representation that they meet the IEE definition throughout the solicitation response, contract award, and contract performance periods.
• Fields for the Name of Federally Recognized Tribal Entity, Name of the 51% (or greater) Owner of the IEE Firm, Legal Business Name, Certifying Signature, Unique Entity ID (UEI), and Printed Name.

Bidders seeking to be considered for awards set aside under the Buy Indian Act must complete and submit this form. It is crucial for demonstrating eligibility. The form also warns that submitting false or misleading information is a violation of law with associated penalties.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 8/2016), a Bid Bond. It is prescribed by the General Services Administration (GSA) and the Federal Acquisition Regulation (FAR) for use when a bid guaranty is required for a government contract opportunity. Bidders are required to complete and submit this form as part of their bid or proposal if a bid bond is specified in the solicitation.

• Principal: Information about the bidder (legal name, business address, type of organization).
• Surety(ies): Information about the surety company or companies providing the bond.
• Penal Sum of Bond: The maximum amount the surety is liable for, typically a percentage of the bid price.
• Obligation: Outlines the conditions under which the bond is void (e.g., if the principal accepts the award and executes further contractual documents and required bonds).
• Witness: Signatures and seals of the Principal and Surety(ies).
• Instructions: Guidance on how to complete the form, including details on corporate versus individual sureties, penal sum calculation, and signature requirements.

This form is essential for bidders who are required to provide a bid bond. It details the financial commitment from a surety to guarantee that the bidder will enter into a contract if awarded. Bidders must ensure this form is accurately completed and submitted by the specified deadline, along with their bid or proposal, to be considered responsive.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 4/2013), is a "Statement and Acknowledgment" used to document prime contractor and subcontractor information related to a contract. It serves to record details about the prime contract, the subcontractor, and the work being subcontracted, as well as to acknowledge the inclusion of specific contract clauses within the subcontract.

• Part I - Statement of Prime Contractor: Collects information on the prime contract number, subcontract award date, prime contractor details (name, address), subcontractor details (name, address), and confirmation regarding the inclusion of the "Contract Work Hours and Safety Standards Act - Overtime Compensation" clause. It also requires the prime contractor to identify the awarding firm and describe the subcontracted work.
• Part II - Acknowledgment of Subcontractor: Requires the subcontractor to acknowledge the inclusion of specific contract clauses within their subcontract. These clauses include, but are not limited to, Contract Work Hours and Safety Standards Act, Payrolls and Basic Records, Compliance with Copeland Act Requirements, and Construction Wage Rate Requirements.
• Fields for project name, location, and signatures of authorized personnel for both the prime contractor and subcontractor.
• A section for listing any intermediate subcontractors.

This form is relevant to bidders as it outlines the contractual and compliance requirements that will be flowed down to subcontractors. Bidders, particularly those intending to act as subcontractors or those who will be managing subcontractors, need to understand these clauses to ensure compliance with labor standards, wage requirements, and other regulatory obligations. It helps in assessing the full scope of contractual responsibilities.

Solicitation / RFP / RFQ

This solicitation is for the relocation of fire alarm pull stations at Havasupai Elementary School. The government intends to award a single firm fixed-price purchase order for this requirement, which includes four statements of work. The government reserves the right to cancel the solicitation.

• Relocation of fire alarm pull stations at Havasupai Elementary School.

• The project has an estimated price range between $25,000 and $100,000.

• The contractor must comply with Davis Bacon Wage Determinations.

• A site visit is scheduled for April 8, 2026, at 1 PM (MST/MDT) at the Havasupai Elementary School.

• High-resolution digital photographs documenting the completed project are required.

• The contractor must provide a safety program plan and conduct a pre-construction safety meeting.

• All designs, drawings, specifications, or other works developed shall become the sole property of the Government.

• Contractor personnel require background investigations.

• The contractor must adhere to COVID-19 guidelines.

• Contract Type: Firm fixed-price purchase order.

• Period of Performance: Thirty (30) calendar days from the notice to proceed.

• Estimated Value: Between $25,000 and $100,000.

• Proposal Acceptance Period: Ninety (90) days past the RFP closing date.

• Proposal Submission Deadline: April 24, 2026, at 5 PM (MST/MDT).

• Proposals must be submitted via email to yui.hoptowit@bie.edu.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA) source selection process.

• Proposals will be evaluated for reasonableness and completeness of price, and technical acceptability.

• Only the lowest priced responsive offer will be evaluated for technical acceptability.

• This solicitation is set aside for Indian Economic Enterprises (IEE) that are also small business concerns.

• Offerors must meet the definition of both an Indian Economic Enterprise and an Indian Small Business Economic Enterprise.

• Attachments include Statements of Work for four buildings, photos, bid/performance/payment bonds, wage determination, IEE representation, and Q&A log.

• Funds are not presently available for this contract; the government's obligation is contingent upon the availability of appropriated funds.

Questions & Answers / Clarifications

This document is a log of questions and answers related to Solicitation # 140A2326R0010. It appears to be an Excel spreadsheet intended to track vendor inquiries and the government's responses.

As the provided content for the "Questions and Answers Log" is empty, there are no specific clarifications or questions detailed in this document. The table headers indicate columns for 'Number', 'Date Received', 'Contractor', 'Question', 'Date Sent to COR', 'Answer', and 'Date Answered', but no entries are populated.

Since no questions or answers are provided, this document currently has no impact on the solicitation requirements, due dates, or submission rules.

Statement of Work (SOW)

This Statement of Work (SOW) details the requirements for relocating existing manual fire alarm pull stations within Building 1024 of the Havasupai Elementary School to achieve code-compliant locations and mounting heights.

• Relocation of existing manual fire alarm pull stations.

• Associated conduit and wiring adjustments.

• Wall patching and painting.

• Updating Fire Alarm Control Panel (FACP) programming and annunciation text.

• Functional testing and closeout documentation.

• The project is limited to interior fire alarm work and does not include new fire alarm system design or FACP replacement.

• All work must comply with NFPA 72 (2025), NFPA 101-2024/IBC, 2024 International Fire Code (IFC), and ADA/ICC A117.1 accessibility standards.

• Replacement pull stations must be compatible with the existing fire alarm control panel and circuits.

• The work shall not degrade system performance or reliability.

• Device mounting heights and locations must comply with applicable codes and accessibility requirements, unless otherwise directed by the COR.

• Functional testing must be performed in accordance with NFPA 72 and manufacturer recommendations.

• Project Location: Havasupai Elementary School, BLDG-1024, Supai, AZ.

• Total Performance Time: 30 calendar days from Notice to Proceed (NTP).

• On-Site Work: Limited to a maximum of 3 consecutive calendar days on site per mobilization (excluding travel).

• Access to Supai Village is via helicopter or an 8-mile trail.

• Contractor personnel require DOI Access/eQIP background clearance.

• Work is to be performed in an occupied school facility; coordination with school administration is essential to minimize disruption.

• Safety and security rules must be followed.

• A brief Accident Prevention Plan/Job Hazard Analysis (JHA) is required.

• Deliverables include design/shop drawings, product data, test documentation, and as-built information.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for relocating existing manual fire alarm pull stations within Building 1025 at Havasupai Elementary School to achieve code-compliant locations and mounting heights.

• Relocation of existing manual fire alarm pull stations.

• Associated conduit and wiring adjustments.

• Wall patching and painting at former device locations.

• Programming and labeling of devices within the existing fire alarm control panel (FACP).

• Functional testing and closeout documentation.

• The project is limited to interior work and does not involve new fire alarm system design or FACP replacement.

• All work must comply with NFPA 72 (2025), NFPA 70 (NEC), NFPA 101 (Life Safety Code), 2024 International Fire Code (IFC), and applicable ADA/ABA accessibility standards.

• Replacement pull stations must be compatible with the existing fire alarm control panel and circuits.

• The work shall not degrade system performance or reliability.

• Device mounting heights must be 42-48 inches above finished floor (AFF), unless otherwise directed by the Authority Having Jurisdiction (AHJ).

• Pull stations must be visible and accessible along the normal path of egress, within 5 ft of required exits or exit access doors.

• Maximum travel distance to a pull station must not exceed 200 ft.

• Project Location: Havasupai Elementary School, BLDG-1025, Supai, AZ.

• Total Performance Time: 30 calendar days from Notice to Proceed (NTP).

• On-Site Work: Limited to a single mobilization not to exceed 3 consecutive calendar days on site.

• Work Hours: Monday-Friday, 7:00 a.m. to 4:00 p.m. MST, unless otherwise approved.

• Contractor must coordinate all work, impairments, and testing with the COR and school administration.

• All personnel require DOI Access/eQIP background clearance.

• Safety orientation and compliance with OSHA regulations are mandatory.

• A written Accident Prevention Plan or Job Hazard Analysis (JHA) is required before on-site work.

• The project is located in a remote area (Supai Village) accessible only by helicopter or an 8-mile trail, requiring specific logistical planning.

• No project-specific environmental or sustainability performance targets apply.

Form / Attachment / Pricing Sheet

This document is a Performance Bond (Standard Form 25) required for Government contracts. It serves as a guarantee that the Principal (the contractor) will fulfill all contractual obligations and pay any taxes imposed by the Government related to the contract.

• Principal: Information about the contractor, including legal name, business address, and type of organization.
• Surety(ies): Information about the surety company or companies providing the bond, including name, address, state of incorporation, and liability limit.
• Penal Sum of Bond: The maximum amount the surety is liable for, stated in millions, thousands, hundreds, and cents.
• Contract Date & Number: Details of the contract the bond is associated with.
• Obligation: Outlines the conditions under which the bond is void, primarily if the Principal performs all contract terms, modifications, and tax obligations.
• Witness: Signatures and typed names/titles of representatives from the Principal and Surety(ies).

Bidders may need to provide this performance bond as part of their contract award. This form outlines the requirements and information needed to secure such a bond. It specifies the penal sum, which is typically a percentage of the contract value, and the legal obligations covered by the bond.

Form / Attachment / Pricing Sheet

This document is Standard Form 25A, a Payment Bond. It is used to protect persons supplying labor and material for a contract. The bond ensures that the Principal (contractor) and their Surety(ies) are bound to the United States for the payment of the penal sum.

• Principal: Legal name and business address of the contractor.
• Surety(ies): Name(s) and business address(es) of the surety company or companies providing the bond.
• Penal Sum of Bond: The total amount of the bond.
• Contract Date & Number: Identification of the contract the bond is associated with.
• Obligation: Statement of the bond's purpose for payment.
• Conditions: Outlines when the obligation is void (i.e., if the Principal makes prompt payment for labor and material).
• Witness: Signatures and seals of the Principal and Surety(ies).

This form is a required attachment for certain government contracts. Bidders will need to understand the requirements for obtaining and submitting this payment bond, including identifying the Principal and the Surety(ies), and ensuring the correct penal sum and contract information are included. The instructions section provides guidance on completing the form and the requirements for surety approval and execution.