Havasupai Elementary School - Fire Pull Station

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for Offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Solicitation/Sources Sought/RFI Number: To identify the specific opportunity.
• Project Title: To identify the project associated with the solicitation.
• Date of Form Submission: The date the form is completed.
• Offeror Representation: Requires the Offeror to represent that they meet the IEE definition.
• Name of Federally Recognized Tribal Entity: If applicable.
• Name of the 51% (or greater) Owner of the IEE Firm: Required for self-certification.
• Legal Business Name: The Offeror's legal business name.
• Certifying Signature: Signature of the authorized representative.
• Unique Entity ID (UEI): The Offeror's Unique Entity Identifier.
• Printed Name: The printed name of the certifying individual.

Bidders responding to solicitations that include the Buy Indian Act requirements must complete and submit this form. It is crucial for demonstrating eligibility for awards set aside under this Act. The form requires specific information about the business's ownership and affiliation with federally recognized tribal entities. Failure to provide accurate information may result in penalties.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW details the requirements for relocating existing manual fire alarm pull stations in Building 1022 at Havasupai Elementary School to achieve code-compliant locations and mounting heights.

• Relocation of existing manual fire alarm pull stations.

• Associated conduit and wiring adjustments.

• Wall patching and painting at former device locations.

• Updating fire alarm control panel (FACP) programming and annunciation text.

• Functional testing and closeout documentation.

• The project does NOT include replacement of the FACP or new fire alarm system design.

• The completed system must comply with NFPA 72 (2025), NFPA 101-2024, the 2024 International Fire Code (IFC), and ADA/ICC A117.1 accessibility standards.

• Replacement pull stations must be compatible with the existing fire alarm control panel and circuits.

• The work shall not degrade system performance or reliability.

• All tests must be coordinated with the COR, school administration, and supervising station to avoid unnecessary emergency response.

• Project Name: Havasupai Elementary School BLDG-1022 Fire Alarm Pull Station Relocation.

• Location: Supai, AZ 86435 (accessible via helicopter or 8-mile trail).

• Total performance time: 30 calendar days from Notice to Proceed (NTP).

• On-site work (installation and testing) is limited to a maximum of 3 consecutive calendar days per mobilization.

• Contractor personnel require DOI Access/eQIP background clearance.

• Work is performed in an occupied school facility; coordination with school operations is critical.

• Due to the remote location, transportation logistics (helicopter/pack animal) must be coordinated.

• A brief Accident Prevention Plan/Job Hazard Analysis (JHA) is required.

• Digital photos documenting key stages of work are required.

• Closeout documentation includes test reports, product data, warranty, and as-performed information.

Statement of Work (SOW)

This Statement of Work details the requirements for relocating existing manual fire alarm pull stations within Building 1023 of Havasupai Elementary School to achieve code-compliant locations and mounting heights.

• Removal and disposal of existing manual pull stations.

• Installation of new or relocated manual pull stations.

• Extension or re-routing of fire alarm wiring and conduit.

• Updating Fire Alarm Control Panel (FACP) programming and annunciation text.

• Functional testing, NFPA 72 Record of Completion, and closeout documentation.

• Associated wall patching, painting, and minor repairs.

• The work must ensure the existing fire alarm system remains code-compliant, fully functional, and free of nuisance conditions.

• Replacement pull stations must be compatible with the existing system and not degrade performance or reliability.

• All work must comply with NFPA 72 (2025), NFPA 101 (2024), International Fire Code (2024), ADA/ICC A117.1, and other applicable codes and standards.

• Device mounting heights and locations must remain as existing unless otherwise directed by the COR, and any changes must comply with applicable codes.

• Project Location: Havasupai Elementary School, BLDG-1023, Supai, AZ 86435.

• Total Performance Time: 30 calendar days from Notice to Proceed (NTP).

• On-site work (installation and testing) to be completed within a single mobilization not to exceed 3 consecutive calendar days on site, excluding travel.

• Access to Supai Village is via helicopter or an 8-mile trail.

• A qualified fire alarm designer must perform field verification and prepare design/shop drawings.

• Coordination with the Government, school staff, and Authority Having Jurisdiction (AHJ) is required for impairments, testing, and access.

• Background clearance and safety orientation are mandatory for all personnel.

• Work hours are restricted to 7:00 am - 4:00 pm MST, weekdays, unless otherwise approved.

• The Contractor must provide a brief Accident Prevention Plan/Job Hazard Analysis (JHA).

• Deliverables include test documentation, product data, warranty, and as-performed information.

Form / Attachment / Pricing Sheet

This document is Standard Form 25A, a Payment Bond. It is used to protect persons supplying labor and material for a contract. The bond ensures that the Principal (contractor) and their Surety(ies) are bound to the United States of America for the payment of the penal sum.

• Principal: Information about the contractor, including name, address, and type of organization.
• Surety(ies): Information about the surety companies providing the bond, including name, address, state of incorporation, and liability limit.
• Penal Sum of Bond: The total amount of the bond.
• Contract Date & Number: Details of the contract to which the bond applies.
• Obligation: Statement of the bond's purpose.
• Conditions: Specifies when the bond obligation is void (i.e., if the Principal promptly makes payments for labor and material).
• Witness: Section for signatures and seals of the Principal and Surety(ies).

Bidders may be required to provide this payment bond as part of their contract performance. The form outlines the information needed to complete the bond and the conditions under which it is valid. It is crucial for understanding the financial assurances required for the contract.

Questions & Answers / Clarifications

This document is a log of questions and answers related to Solicitation # 140A2326R0010. It appears to be an Excel spreadsheet intended to track inquiries from contractors and the government's responses.

As the provided content for the 'Questions and Answers Log' is empty, there are no specific clarifications or questions detailed in this document. The log includes columns for:

• Number
• Date Received
• Contractor
• Question
• Date Sent to COR
• Answer
• Date Answered

Without any entries in the log, this document currently has no impact on the solicitation requirements, due dates, or submission rules. It serves as a placeholder for future Q&A exchanges.

Solicitation / RFP / RFQ

This solicitation is for the "Havasupai Elementary School, Fire Alarm Pull Station Relocation" project. The government intends to award a single firm fixed-price purchase order. The project involves relocating fire alarm pull stations in four buildings (Bldg 1022, 1023, 1024, and 1025).

• Relocation of fire alarm pull stations in four specified buildings.

• The work is to be completed within 30 calendar days from the Notice to Proceed (NTP).

• The contractor must provide high-resolution digital photographs documenting the completed project.

• Adherence to all applicable FAR and DIAR clauses, including those related to construction, safety, and Indian Economic Enterprises.

• Contract Type: Firm Fixed-Price Purchase Order.

• Estimated Price Range: Between $25,000 and $100,000.

• Period of Performance: 30 Calendar Days from Notice to Proceed (NTP). The specific dates are 06/29/2026 to 08/31/2026.

• RFQ Deadline: June 18, 2026, at 5 PM MDT.

• Proposals are to be submitted via email to yui.hoptowit@bie.edu.

• Questions regarding the solicitation must be submitted on the "Questions and Answers Log" attached to the RFQ.

• Evaluation will be based on a Lowest Price Technically Acceptable (LPTA) process.

• Proposals must be submitted in two volumes: Price Proposal and Technical Proposal.

• A Bid Bond of 20% of the original contract price is required.

• Performance Bond of 100% and Payment Bond of 100% of the original contract price are required.

• This solicitation is set aside for Indian Economic Enterprises (IEE).

• Offerors must meet the definition of an Indian Economic Enterprise as defined in DIAR 1480.201.

• Specific representations and certifications related to IEE are required.

• A site visit is not permissible; offerors must rely on provided information, drawings, specifications, and exploratory data.

• Images will be included in the solicitation package.

• The proposal acceptance period shall extend ninety (90) days past the RFQ closing date.

• Funds are not presently available for this contract; the Government's obligation is contingent upon the availability of appropriated funds.

Statement of Work (SOW)

This Statement of Work (SOW) details the requirements for the relocation of existing manual fire alarm pull stations within Building 1025 at Havasupai Elementary School to achieve code-compliant locations and mounting heights.

• Relocation of existing manual fire alarm pull stations.

• Associated conduit and wiring adjustments.

• Wall patching and painting at former device locations.

• Removal and disposal of existing pull stations and accessories.

• Installation of new or relocated listed manual pull stations compatible with the existing system.

• Updating Fire Alarm Control Panel (FACP) programming and annunciation text.

• Functional testing and closeout documentation.

• The completed system must comply with NFPA 72 (2025), NFPA 101-2024, 2024 International Fire Code (IFC), and ADA/ICC A117.1 accessibility standards.

• Device mounting heights must be consistent at 42 inches above finished floor (AFF), within an allowable range of 42-48 inches AFF, unless otherwise directed by the Authority Having Jurisdiction (AHJ).

• Manual pull stations must be located within 5 ft of required exits or exit access doors where required by code.

• Maximum travel distance to a pull station must not exceed 200 ft.

• Work must not introduce ground faults, troubles, or abnormal conditions into the existing fire alarm system.

• Total performance time: 30 calendar days from Notice to Proceed (NTP).

• On-site work (installation and testing) must be completed within a single mobilization not to exceed 3 consecutive calendar days on site, unless otherwise approved.

• Location: Havasupai Elementary School, BLDG-1025, Supai, AZ.

• The project is located in an occupied school facility; coordination with school administration is required.

• Access to the facility is limited to authorized areas and times.

• All personnel require background clearance and must comply with site-specific safety rules.

• Due to the remote location (Supai Village), transportation logistics (helicopter or pack animal) must be coordinated.

• DSRM (Division of Safety and Risk Management) final inspection and Certificate of Occupancy are not required for this project.

Statement of Work (SOW)

This Statement of Work (SOW) details the requirements for relocating existing manual fire alarm pull stations within Building 1024 (Havasupai Elementary School) to achieve code-compliant locations and mounting heights. The project also includes associated conduit/wiring adjustments and wall patching/painting.

• Relocation of existing manual fire alarm pull stations.

• Adjustment of associated conduit and wiring.

• Wall patching and painting at former device locations.

• Updating Fire Alarm Control Panel (FACP) programming and annunciation text.

• Functional testing and closeout documentation.

• The completed system must comply with NFPA 72 (2025), NFPA 101-2024, 2024 International Fire Code (IFC), and ADA/ICC A117.1 accessibility standards.

• Replacement pull stations must be compatible with the existing fire alarm control panel and circuits.

• The work shall not degrade system performance or reliability.

• Device mounting heights and locations must remain as existing unless otherwise directed by the COR, in which case they must comply with applicable codes and accessibility requirements.

• Location: Havasupai Elementary School, BLDG-1024, Supai, AZ.

• Total performance time: 30 calendar days from Notice to Proceed (NTP).

• On-site work (installation and testing) is limited to a maximum of 3 consecutive calendar days per mobilization.

• The project is located in a remote area (Supai Village) accessible only by helicopter or an 8-mile trail, requiring specific logistical planning for transportation and staging.

• Work will be performed in an occupied school facility, requiring coordination with school administration and adherence to safety and security procedures.

• Background clearance and safety orientation are required for all contractor personnel.

• Specific working hours are mandated (7:00 AM - 4:00 PM MST, weekdays), with exceptions requiring prior approval.

• A qualified fire alarm designer will prepare design/shop drawings.

• DSRM (Division of Safety and Risk Management) final inspection and Certificate of Occupancy are not required for this project.

Form / Attachment / Pricing Sheet

This document contains photographs and a floor plan related to the Havasupai Elementary School. It appears to be an attachment providing visual context for a potential project, likely related to fire safety or building systems.

• Photographs: Images show the exterior of the Havasupai School, a "FIRE PUSH BAR PULL HANDLE" pull station (Mircom brand), and an interior view of a room with equipment and a pull station.
• Floor Plan: A diagram of Building 1203, indicating rooms (e.g., 101, 102, 103, 104, 1022, 1023, 1024, 1025, T31, T32), an office, restrooms, a basketball court, and playgrounds. Red circles denote the location of pull stations, specifically noting that "The pull stations that are opposite of the exit doors are in all the rooms in building 1203."

This attachment provides critical visual information for bidders to understand the existing conditions and layout of the Havasupai Elementary School, particularly Building 1203. It helps in assessing the scope of work required for any related installations, upgrades, or maintenance, especially concerning fire safety equipment like pull stations.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 8/2016), a Bid Bond. It is used to provide a guaranty when a bid is required for a government contract. The bond ensures that the principal (bidder) will enter into a contract if their bid is accepted and will provide any required performance bonds.

• Principal: Information about the bidder, including legal name, business address, type of organization, and state of incorporation.
• Surety(ies): Information about the surety company or companies providing the bond, including name, address, and liability limit.
• Penal Sum of Bond: The maximum amount the surety is liable for, typically a percentage of the bid price.
• Bid Identification: Details about the specific bid, including invitation number and bid date.
• Obligation: Outlines the conditions under which the bond is void (e.g., if the principal accepts the award and provides required bonds) or if the principal fails to do so.
• Witnesses and Signatures: Spaces for authorized representatives of the principal and surety(ies) to sign and seal the bond.

Bidders are required to submit this form if a bid guaranty is specified in the solicitation. It demonstrates their financial commitment to the bid and their ability to enter into a contract if awarded. Failure to provide a properly executed bid bond may result in the bid being rejected. The form requires specific information about the bidder and the surety, and must be signed by authorized individuals.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 4/2013), is a "Statement and Acknowledgment" used to document subcontracting information. It requires the prime contractor to provide details about the subcontract and the subcontractor, and for the subcontractor to acknowledge specific clauses included in the subcontract.

• Part I - Statement of Prime Contractor: Collects information on the prime contract number, subcontract number, dates, names and addresses of the prime contractor and subcontractor, and whether the "Contract Work Hours and Safety Standards Act -- Overtime Compensation" clause is included. It also requires a description of the work by the subcontractor, project details, and signature of the prime contractor's representative.
• Part II - Acknowledgment of Subcontractor: Requires the subcontractor to acknowledge the inclusion of specific clauses in their subcontract, such as Contract Work Hours and Safety Standards Act, Payrolls and Basic Records, Compliance with Copeland Act Requirements, and others. It also provides space for listing any intermediate subcontractors and requires the signature of the subcontractor's representative.

This form is relevant for bidders who intend to subcontract portions of the work. It outlines the required information and acknowledgments related to labor standards and subcontracting that must be provided to the prime contractor. Bidders should be aware of the clauses that subcontractors must acknowledge and ensure their subcontracting plans comply with these requirements.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for Residential Construction Projects in Coconino and Yavapai Counties, Arizona, excluding the Navajo Indian Reservation. It outlines the prevailing wage rates and fringe benefits required for various construction crafts and laborers.

• General Decision Number: AZ20260012
• Effective Date: 01/02/2026
• Construction Type: Residential (single-family homes and apartments up to 4 stories).
• Geographic Area: Coconino and Yavapai Counties, Arizona (excluding Navajo Indian Reservation).
• Crafts Included: Bricklayer, Electrician, Power Equipment Operator, Ironworker, Cement Mason/Concrete Finisher, Carpenter, Form Worker, HVAC Mechanic, Laborer (various types), Operator (various types), Painter, Plumber, Roofer, Truck Driver, and Welders.
• Wage Rates & Fringes: Specific hourly rates and fringe benefit amounts are listed for each classification.
• Zone Pay: Details a radius-based zone pay structure for Phoenix, AZ.
• Executive Order Notes: Includes information on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors).
• Wage Determination Appeals Process: Outlines the procedure for appealing wage determinations.

This document is crucial for bidders to understand the minimum wage requirements for laborers and mechanics on federal or federally funded construction projects within the specified geographic area and construction type. Compliance with these wage rates is a mandatory requirement for contract performance. Bidders must factor these labor costs into their proposals to ensure accurate and compliant bidding.