HAVO Boardwalk Materials

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, issued as a Request for Quotation (RFQ) under Solicitation Number 140P8226Q0025. The government is procuring lumber materials for the Hawaii Volcanoes National Park.

• Lumber Materials: Various types and dimensions of treated Douglas Fir lumber (decking, framing, joist, blocking/bracing, platform) and associated hardware (screws, hangers).

• Shipping and Delivery: Includes invasive species inspections.

• Specifications: Detailed specifications for lumber and hardware are provided in the "Specifications - HAVO Lumber Materials" attachment.

• Invasive Species SOPs: Procedures for invasive species are detailed in the "HAVO Invasive Pest SOPs 202412201" attachment.

• Contract Type: Firm-Fixed Price.

• Period of Performance: Anticipated performance start date is on or before July 1, 2026. The delivery date for lumber is September 30, 2026. The period of performance is July 1, 2026, to September 30, 2026.

• Estimated Value: Not explicitly stated, but the solicitation is for a Total Small Business Set-Aside.

• Quote Due Date: May 22, 2026, by 05:00 PM HT.

• Submission Method: Quotes must be emailed to Christine Tapp at Christine_Tapp@ios.doi.gov.

• Evaluation Factors: Offers will be evaluated based on Price and Technical factors. The government will award to the responsible offeror whose offer is most advantageous.

• Questions/RFIs: Submit via email to Christine Tapp at Christine_Tapp@ios.doi.gov with the subject format: "Question/RFI: [RFQ Number] [Project Title]".

• Set-Aside: This acquisition is a Total Small Business Set-Aside.

• SAM.gov Registration: An active SAM.gov registration is required at the time of quote submission and for award consideration.

• The solicitation incorporates FAR provisions and clauses by reference.

• Offerors must complete SF 1449 and provide requested information, including cut sheets describing the product(s) offered.

• Quoted pricing must be valid for not less than 60 days.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - Specifications (Revised 6/13/2023)", details the specific requirements for lumber materials to be procured for the Pu'uloa Petroglyph Boardwalk project at Hawaii Volcanoes National Park. It outlines the salient characteristics, quantities, and descriptions of various lumber types, fasteners, and hardware needed for the repair, rehabilitation, and maintenance of the boardwalk system.

• Overview: The materials must be durable, resistant to corrosion, UV degradation, moisture, and volcanic environments, while being non-toxic and environmentally compatible.
• Required Items: A detailed list of lumber (decking, framing, joist, blocking/bracing, platform) and hardware (screws, hangers, gang plates) with specific dimensions, quantities, material types (Douglas Fir, Borated Treated (BTR), Chemical Adjuvant Coating (CAC) .15 Treated, 316 Stainless Steel), and descriptions.
• Safety Features: Materials must meet corrosion resistance, dimensional stability, structural integrity, code compliance (IBC, OSHA, ASTM), and load capacity requirements.
• Warranty: Standard commercial manufacturer's warranty is required, covering issues like warping, decay, treatment failure, and structural degradation.
• Delivery Information: Specifies delivery location (Hawaii Volcanoes National Park), contact requirements for logistics, and delivery hours (Monday-Thursday, 6:00 AM - 4:00 PM HDT). The contractor is responsible for unloading.
• Special Inspections: Vehicles are subject to invasive species inspection prior to park entry.
• Inspection and Acceptance: Government reserves the right to reject non-conforming items.
• Payment: Via Invoice Processing Platform (IPP) after review and approval.

This document is critical for potential bidders as it defines the exact materials, specifications, and quantities required for the opportunity. It details the performance and environmental standards the lumber must meet, the types and sizes of fasteners and hardware needed, and the delivery and inspection procedures. Bidders must ensure their proposed materials precisely match these specifications to be considered compliant.

Other / Unclassified

This document outlines the Invasive Pest Prevention Standard Operating Procedures (SOPs) for Hawaiʻi Volcanoes National Park. It details protocols to prevent the introduction of harmful invasive pests, including coqui, ants, weeds, and Rapid 'Ōhiʻa Death (ROD).

This document is critical for any contractor, concessioner, or cooperators working within Hawaiʻi Volcanoes National Park. Key requirements include:

• Vehicle and Equipment Cleaning: All work vehicles, machinery, and equipment must be thoroughly cleaned and free of debris before entering the park. This includes pressure washing, vacuuming interiors, and sanitizing with >70% isopropyl alcohol.
• Invasive Ant Testing: Vehicles and equipment are subject to inspection for invasive ants. This may involve baiting with chopsticks and peanut butter. Vehicles found to be infested will not be allowed entry until sanitized and re-tested.
• Base Yards and Staging Areas: These areas must be inspected and kept free of invasive pests.
• Cutting Tools: Tools used for cutting trees and branches must be sanitized to prevent the spread of Rapid 'Ōhiʻa Death (ROD).
• Firewood and Logs: Only park-approved firewood and logs free of invasive species are permitted.
• Field Work: Personnel working in the field must inspect and clean their clothing, gear, and equipment before and after entering the field.
• Inspections: Scheduling inspections for vehicles and materials requires a minimum of 3 business days' notice via email to designated park staff. Uninspected items may be denied entry or removed.

Failure to comply with these SOPs may result in denial of entry or removal from the park.