HAWAII COMPUTER ROOM AIR HANDLING REPLACEMENT

Other / Unclassified

This document provides details and instructions for a mandatory pre-proposal site visit related to the "Data Center Hawaii Rm 191 CRAH Replacement" project. It outlines the purpose of the site visit, which is to allow vendors to better understand the work location and conditions.

Potential bidders are strongly urged to attend this site visit. Key information for bidders includes:

• Site Visit Date and Time: Wednesday, February 25, 2026, at 1000 HST.
• Location: Data Center Hawaii, Rm 191 CRAH Replacement, 477 Essex St. (Building 77), Ford Island, JBPHH, HI 96818.
• Questions: Questions arising from the site visit must be submitted in writing to the Contracting Officer no later than seven (7) working days after the visit (due Monday, March 2, 2026, at 1600 CST). Answers will be distributed via amendment.
• Visitor Access Requirements: Companies must limit representatives to two people (prime and subs). A Visit Authorization Letter (VAL) is required for all attendees, listing specific company and attendee information. The VAL must be submitted via encrypted email or password-protected document to specified DISA POCs.
• Base Access: Individuals without a DoD-issued CAC or Ford Island DBIDS ID will need to request base access, which requires an appointment and coordination with DISA.
• Itinerary: The visit includes a sign-in, a project overview and location tour (no phones or photos allowed), and concludes at 1100 HST.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act. It lists various occupations and their corresponding minimum wage rates and fringe benefits required for federal contracts in specific geographic areas (American Samoa, Hawaii, Johnston Island).

• Occupational Codes and Titles: A comprehensive list of job classifications.
• Wage Rates: The minimum hourly wage required for each occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing.
• Geographic Areas: Specifies the locations covered by this determination.
• Notes: Includes information on specific occupations (e.g., Stevedoring and Longshoremen), Executive Orders related to paid sick leave and minimum wage, and details on vacation and holiday entitlements.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a federal contract in the specified locations. Bidders must ensure their proposals account for these mandated wage rates and fringe benefits to comply with the Service Contract Act. It helps in accurately estimating labor costs and ensuring fair compensation for employees.

Other / Unclassified

This document is a Quality Assurance Surveillance Plan (QASP) for the "HAW Rm 191 CRAH Replacement" contract or task order. It outlines the government's systematic method for evaluating contractor performance.

This QASP details:

• What will be monitored: Performance objectives and standards related to the "HAW Rm 191 CRAH Replacement" project.
• How monitoring will take place: Primarily through 100% inspection of tasks, with specific methods outlined for tasks such as replacing Computer Room Air Handler (CRAH) Units and Aisle Containment, as well as for close-out documents.
• Who will conduct the monitoring: The Contracting Officer's Representative (COR) is responsible for technical oversight, supported by the Program/Project Manager (PM), Contracting Officer (KO), and other government personnel.
• How monitoring efforts and results will be documented: Through a Quality Assurance file, Performance Assessment Reports (PARs), Customer Complaint Records, and Corrective Action Reports (CARs).
• Performance Standards and Acceptable Quality Levels (AQL): Specifies requirements for project schedule, material technical requirements, and timely correction of deficient work. The AQL is 100% for IT rack cooling requirements.
• Performance Ratings: Outlines the rating system (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) used to evaluate contractor performance.

This document is crucial for bidders to understand the government's expectations regarding performance, quality control, and reporting requirements under the contract.

Form / Attachment / Pricing Sheet

This document is a Non-Disclosure Agreement (NDA) for contractor personnel working with the Defense Information Systems Agency (DISA) or other relevant DoD entities. It outlines the obligations of contractor employees regarding sensitive and proprietary information they may access during contract performance.

• Contractor employees must agree not to disclose specific types of information, including:
  • Planning, programming, and budgeting system information.
  • Contractor bid or proposal information or source selection information.
  • Information exempt from FOIA, including trade secrets, proprietary, or financial information.
  • Personally-identifiable information or protected health information.
  • Other sensitive information designated as Confidential or For Official Use Only (FOUO).
• Employees must use information solely for contract performance and not for personal gain or competitive advantage.
• Obligations extend beyond contract completion until the information is approved for public release.
• All sensitive information in possession must be returned to the Government upon contract completion.
• Violations may result in administrative, civil, and criminal sanctions, including removal from the contract.
• The agreement does not prohibit disclosures to Congress or authorized officials for reporting substantial violations of law, nor does it supersede existing regulations regarding classified information, communications to Congress, Inspector General reporting, or whistleblower protections.

Bidders should be aware that personnel assigned to this contract will be required to sign this NDA. This highlights the sensitive nature of the information involved in the contract and the strict confidentiality requirements that will be imposed on contractor staff.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled 'PWS Appendix E - SEC Spreadsheet.xlsx', containing a 'UID Submission Form'. It serves as a template for contractors to submit information related to equipment, specifically focusing on Unique Identifiers (UIDs) and Building Automation System (BAS) points.

The form requires the input of common project names, design labels, and notes regarding equipment status (REMOVED, MODIFIED, NEW). It also includes fields for:

• CMMS Designator
• Room Designator
• Manufacturer and Model Number
• Serial Number
• Grid Designator
• Capacity and Units
• Electrical connection details ('FED FROM'/CKT # or 'Parent ID')
• Proposed Valve UID
• Proposed UID (Excluding Valves)
• Proposed BAS Point Name
• Project Engineer Concurrence ('Y/N')

Specific columns are highlighted for initial submission (green) and prior to project commissioning (blue).

Bidders must use this form to provide detailed information about equipment and their associated UIDs and BAS points as required by the Performance Work Statement (PWS). This is crucial for tracking, managing, and potentially integrating equipment and systems within the project's scope. The form guides the specific data points needed for project execution and commissioning.

Form / Attachment / Pricing Sheet

This document, Appendix D, provides detailed specifications for Computer Room Air Handling (CRAH) Units. It outlines the technical requirements for procuring and installing these units, serving as a critical attachment for any solicitation related to this equipment.

• Equipment: Specifies two self-contained, factory-assembled CRAH units with a minimum cooling capacity of 140 kW and a minimum sensible coefficient of performance (SCOP-127).
• Cabinet and Frame: Details requirements for unit cabinets, including minimum 16-gauge steel, epoxy coating, and removable panels for access. Sound attenuation and condensate drain pan specifications are also included.
• Fan Section: Outlines requirements for dynamically balanced, direct-drive, variable-speed fans.
• Cooling Coil: Specifies seamless copper tubes with aluminum fins and a sloped design for drainage.
• Condensate Pump: Requires a packaged unit with corrosion-resistant pump and automatic controls.
• Electric Reheat: Mandates electric reheat for dehumidification.
• Filters: Requires UL-listed, 2-inch thick, deep pleated fiberglass filters with a MERV of 8.
• Chilled Water Control Valve: Specifies a 2-way modulating valve to maintain a 55°F (adjustable) leaving air temperature.
• Insulation: Requires insulation for all internal piping, fittings, and valves.
• Temperature and Pressure Control: Details requirements for variable fan speed operation to maintain underfloor plenum differential air pressure and zone pressure controls.
• Control Panel: Lists features for the control panel, including a color display, menu-driven controls, service menus, password protection, and emergency power off connection.
• Space Temperature Control System: Outlines requirements for an integral microprocessor control system, including remote sensor connections and diagnostic capabilities.
• Alarm System: Details requirements for audio and visual alarms for various conditions, including smoke detection and water leak detection.
• Building Automation System Interface: Specifies communication protocols (BACnet or Modbus TCP/IP) for integration with site systems.
• Air Return and Delivery: Describes downflow discharge, top return, and draw-thru cooling coil configuration.
• Floorstand: Requires an elevating floorstand for freestanding installation.
• Electrical: Covers requirements for motors, controllers, contactors, disconnect switches, and dual power source connections.
• Nameplates: Specifies stainless steel nameplates with required information.

This document is essential for bidders to understand the precise technical specifications and performance requirements for the CRAH units. It directly informs the design, procurement, and installation aspects of any proposal, enabling vendors to accurately quote and ensure compliance with government standards.

Form / Attachment / Pricing Sheet

This document, Appendix C: DISA Facilities Engineering Electrical Safety Program, outlines the comprehensive safety program for electrical work within the Defense Information Systems Agency (DISA) facilities. It establishes safety precautions and responsibilities for personnel working with electrical hazards, covering work from 50 to 600 volts AC/DC, and systems with increased hazards below 50 volts.

• Scope: Applies to all employees and contractors planning, performing, supervising, or executing electrical work or working near electrical systems.
• References: Cites relevant standards from OSHA, NFPA, and ASTM.
• Definitions and Acronyms: Provides definitions for key terms like "SHALL," "SHOULD," "MAY," "Arc Flash Hazard," "Qualified Person," etc.
• Responsibilities: Outlines duties for Supervision/Management, Employees, and Contractors.
• Requirements: Details general safety requirements, including Lock Out/Tag Out (LO/TO), use of Personal Protective Equipment (PPE), energized electrical work criteria, and the two-person rule.
• Appendices: Includes detailed information on Energized Electrical Work Permits, Arc Flash Hazard Identification, PPE categories, shock protection approach boundaries, and PPE selection methods.
• Attachments: Contains a Revision Log and a Proposal/Clarification Form.

This document is crucial for any contractor performing electrical work at DISA facilities. It defines the mandatory safety standards, procedures, and PPE requirements that must be adhered to. Understanding and complying with this program is essential for ensuring worker safety and meeting contractual obligations. Bidders should review this document to assess their ability to meet these stringent safety requirements and to factor compliance costs into their proposals.

Form / Attachment / Pricing Sheet

This document, Appendix B, provides the minimum technical specification for the identification, labeling, and marking of structures, systems, equipment, and components (SSEC) for DISA locations. It establishes guidance for uniform identification and marking.

• General Requirements: Details on label attachment, durability (wear, moisture, corrosion, heat, UV resistance), placement, and size based on visibility.
• Materials: Specifies acceptable materials for labels, including plastic engraving stock and vinyl film, and outlines requirements for metal tags and identification tape.
• Attachment Methods: Describes acceptable methods for attaching labels, such as adhesives, wire, cable ties, chain, screws, or rivets.
• Character Design and Size: Mandates specific font styles (bold sans serif), minimum font sizes (24 or 28), and recommended label dimensions based on viewing distance.
• Color Coding: Provides detailed tables for color-coding piping/conduit (e.g., Blue for Chilled Water Supply) and SEC labels (e.g., White background with Black text for "A" Bus Distribution).
• Unique Identifier (UID) Number Development: Outlines the information required from the contractor to create UIDs, including SEC designator, floor number, power source, system designator, and equipment capacity.
• Label Format: Specifies a five-line format for labels, detailing the information required on each line (UID Number, Descriptor, Source/From UID, Common/Legacy Name, BAS Device Name).
• Specific System Labeling: Provides guidance for labeling mechanical systems (valves, dampers, piping) and electrical systems (switchgear, panelboards, breakers, junction boxes, BAS components).
• Appendices: Includes lists of SEC designators, system designators, and examples for switchgear, panelboards, and panel schedules.

This document is critical for any bidder involved in projects requiring the installation, modification, or maintenance of systems, equipment, or components at DISA facilities. It dictates the precise standards for identification and labeling, which must be adhered to for compliance. Understanding these requirements is essential for accurate proposal preparation and successful project execution, ensuring all installed assets are correctly marked and identifiable according to DISA standards.

Forms / Attachments / Pricing Sheets

This document, "PWS Appendix A - Concept Plans.pdf", contains concept plans related to the Data Center Hawaii FY26 RM 191 CRAH Replacement project. It serves as an attachment to a larger solicitation or SOW, providing detailed architectural, mechanical, electrical, and telecommunications plans for the proposed replacement of Computer Room Air Handler (CRAH) units in Room 191.

• Cover Sheet (G-001): Project title, location, and sheet index.
• Legend Index and Notes (G-002): General installation notes, electrical and mechanical symbols, and abbreviations.
• Secure Room Plan (A-100): Floor plan indicating secure areas, non-DISA operated spaces, and the location of work.
• Architectural Details (A-500): Details for dielectric breaks and penetrations in secure walls, adhering to DISAI 240-110-33 or ICD/ICS-705.
• Room 191 Floor Plans (M-100): Existing and replacement floor plans showing the layout and placement of CRAH units.
• Room 191 Existing Piping Plans (M-101): Details of existing underfloor and above-floor chilled water piping, with notes on upsizing and modifications required for new CRAH units.
• Room 191 Aisle Containment (T-100): Plans for aisle containment systems related to the new CRAH units.
• Electrical One-Line Diagram (E-600): Diagram illustrating the electrical power distribution for the CRAH units, including Automatic Transfer Switches (ATS) and panelboards.

This document is crucial for bidders to understand the physical scope, technical requirements, and site conditions for the CRAH replacement project. It details the specific locations, necessary modifications to existing infrastructure (piping, electrical, structural), and compliance requirements (e.g., secure room standards) that will impact project execution and proposal development.

Solicitation / RFP / RFQ

This solicitation seeks proposals for the replacement of two existing Computer Room Air Handling (CRAH) units and the addition of aisle containment in Computer Room 191 at the Data Center Hawaii. The existing CRAH units are at end-of-life and do not provide adequate cooling.

• Replacement of two CRAH units and installation of aisle containment.

• Project Management and General Requirements, including detailed project schedule, shop drawings, and product data submittals.

• Electrical work for replacement CRAH units, including conductor and conduit requirements.

• Procurement and installation of end-of-aisle doors, mounting posts, rack gap panels, and brushed rack blanking panels.

• Project Close-Out, including warranties, final as-built drawings, training, and Operations & Maintenance (O&M) binders.

• Contract Type: Firm-fixed-price.

• Period of Performance: 12 months upon award.

• Place of Performance: Data Center Hawaii, Pearl Harbor, HI.

• Proposals must include a technical proposal and a price proposal in response to the Performance Work Statement (PWS).

• Award will be made to the responsible offeror whose proposal represents the overall best value using a Lowest Price Technically Acceptable (LPTA) process.

• Evaluation factors include Technical/Management (rated Acceptable/Unacceptable) and Price.

• Proposals must be submitted electronically in separate files for each volume (Executive Summary, Technical/Management, Price, Past Performance, Contract Documentation).

• Offerors must hold prices firm for 60 calendar days from the offer due date.

• Offer Due Date: March 17, 2026, at 11:00 AM.

• This acquisition is a Small Business Set-Aside.

• NAICS Code: 333415, Size Standard: 1,250 employees.

• All referenced documents are available on the SAM.gov website.

• Points of Contact for questions are Eric L. Mead (Contract Specialist) and Ronald.e.witt4.civ@mail.mil.

• The solicitation includes numerous attachments and appendices detailing specific requirements.