Hazardous Material Management System (HMMS) Software and Sustainment Support

Amendment / Modification

This amendment to Solicitation SP4701-26-R-0008 makes the following changes:

• The Performance Work Statement (PWS) is amended and attached.
• The Vendor Pricing Sheet is amended and attached.
• The following clauses have been removed: FAR 52.219-27 (Notice of Service-Disabled Veteran-Owned Small Business Set-Aside), FAR 52.219-28 (Post Award Small Business Program Representation), and FAR 52.219-14 (Limitations on Subcontracting).
• The solicitation closing date has been extended to February 23, 2026, at 3:00 PM EST.

• Performance Work Statement (PWS)

• Vendor Pricing Sheet

• Clauses: FAR 52.219-27, FAR 52.219-28, FAR 52.219-14

• The proposal submission deadline has been extended.

• Certain clauses related to small business set-asides and subcontracting limitations have been removed, potentially impacting eligibility and proposal requirements.

Form / Attachment / Pricing Sheet

This document is a vendor pricing sheet that outlines the proposed costs for various CLINs (Contract Line Item Numbers) across a base period and four option periods, plus a transition support period. It details the quantities, units of issue, unit prices, and total costs for each CLIN.

• Base Period: Includes CLINs for HMMS, HMMS NASA, HMIRS Application Support, CHEM/CIRCA, HWD 7600EZ, Shared Services and HWD, and Travel. The total for the base period is $100,000.00, with travel having a Not-to-Exceed (NTE) value.
• Option Periods 1-4: Each option period mirrors the CLIN structure of the base period, with varying NTE values for Travel (Option 1: $50,000.00, Option 2: $60,000.00, Option 3: $70,000.00, Option 4: $80,000.00).
• Transition Support: Includes CLIN 5001 for Task 1 - Labor, with a 3-month period and a total cost of $0.00.
• Total Proposed Price: The sum of all periods is $360,000.00.
• Labor Categories: Extensive lists of labor categories are provided for each period, with columns for estimated hours, hourly rates, and amounts for both government and contractor sites. However, all labor hours and rates are listed as 0.0, indicating this is a template or a placeholder for vendor-specific pricing.

This document serves as a template for bidders to fill in their proposed pricing for each CLIN across the contract's potential duration. Bidders must carefully review the CLIN descriptions and quantities and provide their corresponding unit prices and total costs. The detailed labor categories indicate the types of services expected, though the zeroed-out values suggest that specific pricing for these roles will be determined by the bidder. The total proposed price of $360,000.00 represents the sum of the estimated costs across all periods.

Solicitation / RFP / RFQ

This solicitation is for the Hazardous Material Management System (HMMS) Software and Sustainment Support. The Defense Logistics Agency (DLA) is procuring these services to deliver enterprise-wide hazardous material and hazardous waste regulatory capabilities to the Department of War (DoW) and other federal agencies.

• HMMS Components: The core components include the Hazardous Material Management System (HMMS) itself (a web-based solution for inventory, tracking, and reporting), the Hazardous Material Information Resource System (HMIRS) for managing product and SDS records, Performance-Oriented Packaging (POP) for non-bulk hazardous materials, and Hazardous Waste Disposition (HWD) for managing waste disposal contracts.

• Scope of Work: Encompasses the delivery, deployment, sustainment, and enhancement of the HMMS software suite. This includes software delivery and sustainment (installation, configuration, maintenance, source code delivery, upgrades, patches), project and configuration management, and user support and training (Tier I-III helpdesk services).

• Personnel Qualifications: Staff must demonstrate relevant environmental and/or systems expertise, including hands-on experience with HMMS and related systems, familiarity with relevant regulations (e.g., 29 CFR, 40 CFR, 49 CFR), DoW IT & Acquisition experience, and security/connectivity expertise.

• Contract Type: Sole source acquisition.

• Period of Performance: Base Period: March 1, 2026, through February 28, 2027. Four 12-month option periods are available.

• Proposal Submission: Proposals must be emailed by February 18, 2026, at 12:00 PM EST. Email submissions must be less than 10 MB; multiple emails may be used if necessary.

• Questions Due Date: February 13, 2026, at 12:00 PM EST.

• Evaluation Factors: Non-price factors (Technical Approach, Level of Effort/Labor Mix, Key Personnel) will be rated Acceptable/Unacceptable. Price will be evaluated for fairness and reasonableness.

• Set Aside: NA

• NAICS Code: 541519

• Contact Points for solicitation information are Irv Farmer and Nyeshia McAllister.

• Offerors are encouraged to confirm Government receipt of their proposal documents.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "Question Template.xlsx" intended for vendors to submit questions related to RFQ SP4701-26-R-0008. It provides a structured format for vendors to ask questions and for the government to provide answers.

The template includes columns for:

• Question Number
• Page Number (in the RFQ)
• RFQ Section
• Question
• Answer

This template is crucial for bidders who need to seek clarification on the RFQ. By using this standardized format, vendors can ensure their questions are clearly understood and addressed by the contracting office, facilitating a more accurate and competitive proposal submission.

Solicitation / RFP / RFQ

This solicitation is for the Hazardous Material Management System (HMMS) Software and Sustainment Support. The Defense Logistics Agency (DLA) is seeking a contractor to provide enterprise-wide hazardous material and hazardous waste regulatory capabilities to the Department of War (DoW) and other federal agencies.

• HMMS Components:

  • Hazardous Material Management System (HMMS): A unified, web-based solution for inventory, tracking, and reporting.
  • Hazardous Material Information Resource System (HMIRS): A secure, web-based application for managing products and SDS records.
  • Performance-Oriented Packaging (POP): Provides DoW-tested packaging configurations.
  • Hazardous Waste Disposition (HWD): A cloud-based portal for hazardous waste disposal contracts.
  • Hazardous Materials Data Warehouse (HMDW): A platform for chemical information and data exchange.

• Scope of Work: Includes delivery, deployment, sustainment, and enhancement of the HMMS software suite.

• Specific Tasks: Software Delivery & Sustainment, Project & Configuration Management, User Support & Training, Documentation & Reporting.

• Personnel Qualifications: Requires expertise in environmental and/or systems, DoW IT & Acquisition experience, Security & Connectivity, and Sector Familiarity.

• Contract Type: Sole source acquisition.

• Period of Performance: Base Period: March 1, 2026 - February 28, 2027. Four 12-month option periods.

• Proposal Submission: Via email to Irvin.Farmer2@dla.mil and Nyeshia.McAllister@dla.mil.

• Email Subject Line: "RFQ: SP4701-26-R-0008 [Company Name]"

• Closing Response Date: February 18, 2026, at 12:00 PM EST.

• Questions Due Date: February 13, 2026, at 12:00 PM EST.

• Evaluation Factors: Technical Approach, Level of Effort/Labor Mix, Key Personnel, and Price. Non-price factors are rated Acceptable/Unacceptable.

• Set Aside: NA

• NAICS Code: 541519

• Offerors are encouraged to confirm Government receipt of their proposal documents.

• Late proposals will be handled in accordance with FAR 15.208.

• Proposals must be submitted in the format and content specified in the solicitation; non-conformance may lead to rejection.

Justification and Approval (J&A) for Other Than Full and Open Competition

This document justifies a sole-source contract with Sphera Solutions, Inc. for the continued procurement, sustainment, and enhancement of the Hazardous Materials Management System (HMMS) software and its associated modules, licenses, and data integration services. The government intends to issue a long-term, 5-year contract to ensure continuity of mission-critical hazardous material lifecycle management and environmental compliance across DLA-managed sites, DoW Components, and federal partners.

The scope includes providing HMMS Software Licenses and Software Sustainment Support. Key tasks include:

• Project Management Support
• Configuration Management
• Information Assurance
• AI-Driven Automation and Software Development
• Data Management and System Monitoring/Reporting
• Security and Compliance
• Software Release, Maintenance, and Enhancements
• Testing and Quality Assurance (QA)
• Sustainment Support, Deliverables, Documentation, and Schedule
• Shared Services
• Onsite and Virtual Support
• Travel and Performance
• Optional: Transition and Closeout Support

The HMMS software provides automated lifecycle capabilities for regulatory reporting, consumption, license/permits, training, decanting, emergency planning, and supply chain risk management. It serves as the system of record for Hazardous Material Information System (HMIRS) and DoW Repository of Record, supporting compliance with various regulations (e.g., EPCRA, TSCA, GHS) and facilitating international shipping. It also integrates with the Federal Logistics Information System and supports Hazardous Waste Disposition (HWD) capabilities.

• Contract Type: Sole-source
• Period of Performance: 12-month base period plus four (4) 12-month option periods.
• Estimated Dollar Value: Not to exceed [REDACTED]

This document is a Justification and Approval (J&A) for other than full and open competition, citing 10 U.S.C 3204(a)(1) and FAR 6.302-1(a)(2) and (c). Sphera Solutions is identified as the only responsible source due to its proprietary ownership of the HMMS software and its unique qualifications, precluding competition.

This action is justified for other than full and open competition due to the proprietary nature of the software and the sole-source capability of Sphera Solutions.

• A Request for Information (RFI) was issued, resulting in 18 responses, but only Sphera Solutions demonstrated validated DoD accreditation and existing interface certification with DLA systems.
• Alternative systems would require significant redevelopment and recertification, incurring additional cost and delay.
• Market research indicates that Sphera is the sole developer, owner, and licensor of the HMMS software capabilities and holds exclusive rights to its proprietary codebase and data schema.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing vendor pricing information for various contract periods, including a base period, four option periods, and a transition support period. It details CLINs, descriptions of services, quantities, units of issue, unit prices, and total costs for each period.

• Base Period: Lists 12 CLINs for labor tasks and one for travel, with a total cost of $100,000.00. Labor tasks are listed with a quantity of 12 units and a unit price of 0.0.
• Option Periods 1-4: Each option period details 12 labor CLINs and one travel CLIN. Option Period 1 has a total cost of $49,999.95, Option Period 2 is $59,999.37, Option Period 3 is $69,998.40, and Option Period 4 is $79,983.80. Labor tasks in these periods also have a unit price of 0.0.
• Transition Support: Includes one CLIN for labor with a 3-month duration and a total cost of $0.0.
• Total Proposed Price: The sum of all periods is listed as $359,981.52.
• Labor Categories: A detailed list of labor categories is provided for the base period, with columns for estimated hours, rates, and amounts for both government and contractor sites. All listed hours and rates are 0.0, resulting in 0.0 costs for labor.

This document provides the structure for vendors to propose pricing for labor and travel across different contract periods. Bidders should use this template to detail their proposed costs for each CLIN and period. The zero-value labor CLINs suggest that labor costs may be detailed elsewhere or are to be determined based on specific task orders, while the travel CLINs indicate a Not-to-Exceed (NTE) amount for each period.

Form / Attachment / Pricing Sheet

This document provides a personnel summary and resource allocation details for the opportunity. It outlines proposed personnel, their labor categories, and the hours allocated across different contract periods. It also details the allocation of resources to specific tasks.

Personnel Summary Sheet:

• Lists personnel names and their proposed labor categories.
• Details proposed hours for the Base Period and four Option Periods, as well as a Transition Period.
• Includes columns for Years of Relevant Experience and Current Background Investigation Type.

Resource Allocation Sheet:

• Maps tasks to specific personnel.
• Identifies the proposed labor category for each personnel within a task.
• Provides a summary of the role within each task.

This attachment is crucial for bidders to understand the staffing and resource requirements of the contract. It helps in developing a compliant and competitive proposal by:

• Informing the selection and allocation of personnel.
• Estimating the labor hours and associated costs for each period.
• Demonstrating an understanding of the roles and experience needed for successful task execution.

Form / Attachment / Pricing Sheet

This document is a template for bidders to submit resumes for key personnel as required by the Request for Quotation (RFQ) SP4701-26-R-0008. It provides a standardized format to ensure all necessary information is captured for each proposed key team member.

• General Information: Requires company name, individual's name, title, proposed role, and labor category. Bidders must note if a substitution is being proposed.
• Education: Fields for start date, end date, school, degree, and major for each earned degree.
• Relevant Experience: A structured format for detailing past projects, including start/end dates, client/project identification, employer, job title, and a description of responsibilities, software versions, and project role.
• Certifications & Affiliations: Requires details on certifications (type, description, certifying activity, date) and any affiliations.
• Security Information: A section to identify background investigation or security clearance information.

Bidders must complete and submit this template for each key individual proposed for the opportunity. Failure to adhere to the format or provide the requested information may impact the evaluation of the proposal. Additional details beyond the template are permitted.

Form / Attachment / Pricing Sheet

This document, "DLA Approved Cybersecurity (CS) Computing Environment (CE) List - Version 29, 16 May 2023," serves as an official list of approved certifications for personnel working within the Defense Logistics Agency's (DLA) cybersecurity computing environments. It is intended to guide vendors and personnel on the required or recognized certifications for various roles.

• The list is organized by "Role/Acronym/Short Name" and "Certification Name."
• Each entry includes a "Level" (e.g., IAT I, IAT II, IAT III), "Exam/CE" identifier, and a "Vendor Site/URL."
• It specifies whether certifications are "Retired" or have "Retiring" dates, along with potential replacement certifications.
• Notes at the beginning of the document provide important context regarding retired certifications, the transition to role-based certifications, and how to identify Microsoft replacement CEs.

This document is crucial for bidders who need to ensure their personnel meet the cybersecurity certification requirements for DLA contracts. It helps in understanding the specific certifications that are currently approved, those that are retiring, and the criteria for compliance. Bidders should use this list to verify that their proposed workforce possesses the necessary qualifications or to plan for obtaining them.