HC-144 & HC-27J Inverter Repair

Form / Attachment / Pricing Sheet

This document, "Attachment #2 Schedule of Supplies," details the estimated quantities of various electronic components required for the base period and two option years of a contract. It serves as a pricing and supply schedule for potential bidders.

• Contract Line Item Numbers (CLINs): Each item is assigned a CLIN for tracking.
• NIIN (National Item Identification Number): Unique identifier for each supply item.
• Part Number: Manufacturer or government-assigned part number.
• Nomenclature: Description of the item (e.g., Inverter-Static, Converter, Transformer).
• Estimated Quantity (Qty.): The anticipated number of units required for each CLIN.
• Unit of Issue (U/I): The unit of measure (e.g., EA for Each).
• Unit Price: Placeholder for the price per unit (indicated by '$').
• Extended Price: Placeholder for the total price for the CLIN (indicated by '$').
• Delivery: Placeholder for delivery information.

Bidders should use this schedule to understand the specific items and estimated quantities they may be required to supply. The 'Unit Price' and 'Extended Price' fields are where bidders will likely need to provide their pricing proposals. The document also includes a disclaimer stating that 'estimated' or 'maximum' quantities do not guarantee purchase and do not entitle the contractor to equitable price adjustments.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-4193, Revision No. 26) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations on federal contracts. Bidders must use this information to ensure compliance with labor cost requirements.

• Applicable Executive Orders: Details the applicability of Executive Order 14026 and Executive Order 13658, outlining minimum wage rates for contracts entered into or renewed on or after January 30, 2022, and for contracts awarded between January 1, 2015, and January 29, 2022, respectively.
• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Worker, Cleaner, Computer Operator, Electrician, Firefighter, Gardener, Laborer, Nurse, Police Officer, Welder) along with their corresponding minimum hourly wage rates and required fringe benefits.
• Fringe Benefits: Specifies that fringe benefits are required and follow the occupational listing. It also details Health & Welfare rates and Paid Sick Leave provisions under Executive Order 13706.
• Vacation and Holidays: Outlines the minimum paid vacation and holiday entitlements for employees.
• Special Provisions: Includes notes on hazardous pay differentials, uniform allowances, and the process for requesting additional classifications and wage rates (Conformance Process).

This wage determination is critical for bidders to accurately estimate labor costs for their proposals. It dictates the minimum wages and benefits that must be paid to employees performing work under the contract. Failure to comply with these rates can lead to contract violations. Bidders should carefully review the listed occupations and their corresponding rates to ensure their proposed labor costs are compliant.

Form / Attachment / Pricing Sheet

This document, "Attachment #1 Terms and Conditions," contains various clauses and provisions that are incorporated by reference into the solicitation. It outlines the legal and contractual requirements that offerors must adhere to if awarded a contract. It also details various representations and certifications required from offerors.

• Federal Acquisition Regulation (FAR) Clauses: Includes numerous FAR clauses covering a wide range of topics such as prohibitions on contracting with certain entities, information regarding responsibility matters, Buy American provisions, service contract labor standards, and more.
• Representations and Certifications: Requires offerors to provide specific representations and certifications related to their business status (e.g., small business, veteran-owned, women-owned), past performance, financial responsibility, and compliance with various laws and regulations.
• Specific Requirements: Details requirements for offerors regarding covered telecommunications equipment, information regarding responsibility matters, Buy American certificates, service contract labor standards, and minimum wage rates.
• Submission Instructions: Mentions submission of offers electronically, identification of quotes with RFQ number, company name, address, and CAGE Code. It also specifies that prices must remain effective for 120 days.

This document is critical for bidders as it defines the contractual obligations, compliance requirements, and submission criteria for the opportunity. Understanding these terms and conditions is essential for preparing a compliant and competitive proposal. Bidders must carefully review all clauses and ensure they can meet the stated requirements and provide the necessary certifications.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) establishes repair services for specific Avionic Instruments manufactured components used in the U.S. Coast Guard's (USCG) HC-144 and HC-27J aircraft fleets.

• Repair of listed Avionic Instruments components, including:

  • INVERTER-STATIC (NSN: 6130-01-530-9310, Part Number: 1-002-0102-1025)
  • INVERTER-AC (NSN: 6130-01-530-9311, Part Number: 1-002-0102-1020)
  • INVERTER-STATIC (NSN: 6130-01-530-9312, Part Number: 1-002-0102-1016)
  • CONVERTER (NSN: 6130-01-483-0152, Part Number: 1-002-0102-1245)
  • TRANSFORMER, POWER (NSN: 5950-01-518-9563, Part Number: 1-002-0102-1906)
  • INVERTER, PWER, STATI (NSN: 6130-01-282-8020, Part Number: 1-001-0102-0084)

• Contractor must be an Original Equipment Manufacturer (OEM) or an OEM Authorized Repair Center, also holding Federal Aviation Administration (FAA) authorization.

• Services include inspection, testing, troubleshooting, cleaning, and repair.

• Turn-around-time (TAT) is forty-five (45) days After Receipt of Material (ARM).

• Service bulletins and modifications must be incorporated.

• Environmental requirements include thorough cleaning to remove hazardous dust.

• Delivery order receipts must be provided within five (5) working days.

• Teardown Inspection Reports (TIR) are required upon request within ten (10) calendar days.

• Not explicitly stated in this excerpt, but implies ongoing repair services.

• Shipping address for components is USCG Aviation Logistics Center, Elizabeth City, NC.

• Contractor must provide documentation of OEM Authorized repair center status.

• Notification required if FAA or EASA certification is lost.

• Handling of Beyond Economical Repair (BER) components requires USCG Contracting Officer notification and authorization.

• Missing or cannibalized components require notification and disposition instructions from the USCG.

• Corrosion is considered "normal" and must be addressed within the fixed repair price.

• Components must be packaged and preserved according to CMM and relevant standards (ANSI/ESD S541, MIL-STD-2073, ASTM D 3951-10).

• FAA Form 8130-3 or equivalent Certificate of Conformance is required.

• Invoices to be submitted electronically or to the designated billing office.

Justification for Other Than Full and Open Competition

This document justifies the United States Coast Guard's (USCG) intent to procure HC-144 and HC-27J inverter repair services on a sole source basis from Avionic Instruments, LLC. This action is necessary due to the proprietary nature of the repair data and the unique qualifications of the Original Equipment Manufacturer (OEM).

• Inspection, testing, troubleshooting, cleaning, and repair of inverters for HC-144 and HC-27J aircraft.

• Specific part numbers to be repaired include Inverter-Static, Inverter AC, Converter, and Transformer, Power.

• Type of Action: Firm Fixed-Price Indefinite Delivery Requirement Contract.

• Period of Performance: Base Period (05/16/2025-05/15/2026), Option Period 1 (05/16/2026-05/15/2027), Option Period 2 (05/16/2027-05/15/2028).

• Funding Type: Operations and Support (O&S) Funds.

• Funding Years: Fiscal Years 2025-2028.

• This is a justification for sole source procurement, not a solicitation for proposals.

• The USCG intends to award to Avionic Instruments, LLC on a sole source basis.

• Any capability statement or quotation received prior to award will be considered.

• Not applicable, as this is a sole source justification.

• The USCG operates eighteen (18) HC-144 and fourteen (14) HC-27J aircraft, which are critical for missions including search and rescue, maritime safety, and security.

• The repair of these inverters is essential to prevent aircraft grounding.

• Avionic Instruments, LLC is the OEM and holds proprietary data required for these repairs.

• The Buy American Act is applicable.

• Solicitation Number: 70Z03824QL0000077.