Health Care Delivery Solutions (HCDS) Electronic Health Record Follow-on (MHS GENESIS)

Other / Unclassified

This document is a DRAFT Contract Strategy for the HCDS EHR follow-on effort, dated December 22, 2025. It outlines the government's proposed approach to contracting, informed by market research and industry feedback from a November 5, 2025, Industry Day. The document is being shared with industry stakeholders to solicit feedback on the draft strategy.

This document is relevant to potential bidders as it provides insight into the government's thinking regarding the future contracting strategy for the HCDS EHR program. It details:

• Program Structure: Outlines the Program Office structure, including Technical Integration, Human Center Design, and Product Management.
• Products and Services: Lists specific products (e.g., Oracle Health Millennium, Henry Schein Dentrix) and services (e.g., End User Experience, Help Desk, Deployment) that are part of the HCDS EHR ecosystem.
• Contractual Approaches: Discusses potential contractual agreements for Technical Integration, Human Center Design, and Product Management, including notes on subcontracting.
• Product Support: Describes the expected turn-key technology solution for products, where the provider handles software access, licensing, infrastructure, maintenance, and security.
• Services Support: Details the scope of services for End User Experience, Help Desk, and Deployment.
• Industry Questions: Poses specific questions to industry regarding the advantages/disadvantages of consolidated solutions, expectations for help desk and training, tool responsibilities, SaaS impacts, cloud transition risks, and organizational/contractual construct recommendations.
• Submission Instructions: Provides instructions for submitting feedback, including the email address (dha-dhms-cd@health.mil) and deadline (Friday, Jan 9, 2026). It clarifies that this is an RFI for planning purposes and not a solicitation, and that no costs will be reimbursed.

This document serves as an early engagement tool to gather industry input before a formal solicitation is issued.

Questions & Answers / Clarifications

This document provides responses to questions submitted by prospective vendors regarding the Healthcare Delivery Solution (HCDS) Electronic Health Record (EHR) Follow On (MHS GENESIS) opportunity.

• Joint Contract Activities: The DoD and VA are committed to their May 23, 2025, MOU and are formulating an approach that may include joint efforts, though details are still unknown.
• System Integrator Role: The government is seeking industry feedback on the necessity and structure of a system integrator, considering options like a single integrator, multiple integrators, or no integrator.
• Transition Period: The government is seeking industry input on the duration of any mandated overlap or "dual operations" between current and new contractors.
• Sustainment Baseline Review: A comprehensive sustainment baseline review is underway, including system inventory, workflows, and cyber dependencies.
• Vendor Management: The government is exploring how to best group capabilities, such as vendor management, for performance, cost efficiency, and optimized competition.
• OCI Migration Impact: The government acknowledges the OCI migration's impact and is seeking further industry input. Initial market research suggested the current Service Provider Integrator (SPI) should maintain the system until migration completion.
• AI + DevSecOps: The government does not currently anticipate requiring AI + DevSecOps implementation, but would consider it if an offeror demonstrates a benefit.
• Incumbent Contractor: Leidos, Inc. is identified as the current incumbent contractor.
• Procurement Structure: The government is seeking industry input on how to best construct capability groupings for future procurements to optimize competition and efficiency; the number and release sequence of RFQs are not yet determined.
• Timeline: The government is assessing revised timelines for RFQ release due to recent events and will share information once finalized.

Several key aspects of the procurement strategy, including the role of a system integrator, the structure of future procurements, and specific timelines, are still under development and subject to industry feedback and further government assessment. Vendors should monitor future communications for finalized details.

Questions & Answers / Clarifications

This document provides responses to questions submitted by prospective vendors regarding the Healthcare Delivery Solution (HCDS) Electronic Health Record (EHR) Follow On opportunity.

• Inter-agency Coordination: The government is coordinating with the VA through a Memorandum of Understanding (MOU) signed May 23, 2025, and is formulating an approach that may include joint efforts, though many details are still unknown.
• System Integrator (SI) Model: The government is seeking industry feedback on the benefit of a system integrator, whether multiple SIs are appropriate, or if SI is needed given the system's complexity. The structure and resourcing are not yet finalized.
• Transition Period Overlap: The government is seeking industry feedback on the potential for a mandated overlap or "dual operations" period between current and new contractors.
• Retained Functions During Transition: The government is seeking industry feedback on which functions (e.g., program oversight, change control, cyber authorization, operations) will be retained during the transition period.
• Sustainment Baseline Review: The government has begun a comprehensive sustainment baseline review, including system inventory, workflows, and technical requirements, and views this as a continuous process.
• Direct Contracting with Primary Vendors: The government is exploring how to group capabilities, such as vendor management, for performance, cost, efficiency, and competition, and is seeking industry input.
• OCI Migration Impact: The government acknowledges the OCI migration will run for several more years and is considering its impact on the scope of the procurement.

This Q&A log provides clarifications that may influence vendor understanding of the scope, transition plans, and potential contracting approaches. Vendors should review these responses carefully as they may impact proposal preparation and strategy. The government is actively seeking industry input on several key aspects of the procurement.

Other / Unclassified

This document is a presentation from an Industry Day event for the Health Care Delivery Solutions (HCDS) MHS GENESIS program. It outlines the purpose of the event, introduces the hosts, and provides background on the MHS GENESIS program, including its history, priorities, operations, and architecture.

This presentation is relevant to potential bidders as it:

• Explains the government's objectives for the MHS GENESIS program, including fostering industry collaboration and gathering market insights.
• Details the current state and priorities of MHS GENESIS, offering insight into the program's direction.
• Outlines the acquisition strategy, including initial approaches, updates, and key takeaways from market research.
• Seeks industry feedback on the contracting approach, organizational construct, and compensation plans.
• Provides an estimated timeline for future acquisition activities, including RFP release and contract award.
• Offers guidance on how to submit questions and feedback, and where to find official information.