Health Insurance Services for Locally Employed Staff

Form / Attachment / Pricing Sheet

This document, "Attachment 2 Census Data.xlsx," provides detailed demographic information for personnel related to the "19BA3026R0001 LE STAFF HEALTH INSURANCE" opportunity. It is an attachment to Amendment 001.

The data is organized by sheet, with "Embassy Personnel" and "ORE Staff" being the primary sections. For each individual, the data includes:

• Year of Birth
• Age
• Relationship (SELF, SPOUSE, CHILDREN)
• Category (SELF, SELF PLUS ONE, FAMILY, SINGLE, DEPENDENT)
• Gender
• Marital Status
• Counts for Single, Couple, Family, and Dependents.

This census data is crucial for bidders to understand the potential scope and scale of health insurance coverage required for the opportunity. It provides a demographic breakdown of the individuals (and their dependents) who may need to be covered under the health insurance contract. Bidders should use this information to accurately estimate staffing needs, potential healthcare utilization, and associated costs when preparing their proposals.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation Number 19BA3026R0001 for LE Staff Health Insurance.

• Member List: Refer to Attachment 2 (Sheets 1 & 2) for Embassy and ORE Staff lists with DOB, gender, marital status, and relation.
• Claims Experience: Provided claims data for policy years 2022-23 through 2025-26 (partial). Bidders requested more detailed monthly claims for the current in-force policy period and run-off claims for the previous year. The government confirmed all available information will be shared with all bidders.
• Table of Benefits: Refer to pages 15-27 of the Solicitation for Plan 1 and Plan 2 benefits.
• Employee Projections: The government is not currently tracking hires beyond May 2026 but anticipates 2-3 hires before the end of 2026. Bidders can indicate premium rates only for Plan 2, which will be applied to new hires.
• 2% Excise Tax (Zadroga Act): Form W-14 must be attached to proposals. The withholding is calculated on the net amount (exclusive of VAT). Links for Form W-14 and instructions are provided.
• Defense Base Act (DBA) Insurance: DBA is applicable and offerors must obtain it from Department of Labor approved providers. Refer to Section L of the Solicitation.
• Contract Maximum Amount: Currently stated as TBD; it will be determined after receiving offers.
• Population Data: Current Year: Embassy Staff: 103; ORE Staff: 4. Previous Year: Embassy Staff: 108; ORE Staff: 5.
• Out-of-Country Medical Treatment: Coverage is worldwide, including the US, with no duration limit for stays outside Bahrain.
• ORE Staff Inclusion: Claims history includes ORE Staff on the Rider Contract.
• Broker Involvement: The U.S. Embassy has not appointed any brokers.
• SAM Registration: Not required, but a valid CAGE/N-CAGE code is necessary.
• Bahrain Registered Insurer: Refer to Section L2 of the Solicitation.

This Q&A document clarifies several aspects of the solicitation, including benefit details, claims data, tax requirements, and eligibility. Bidders should review these clarifications carefully when preparing their proposals. The contract maximum amount will be determined post-offer receipt.