Hearing Aid Fitting Devices - Columbia MO VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 15, is soliciting competitive quotes for a Firm Fixed-Price contract to procure Hearing Aid Fitting Devices for the Harry S. Truman Memorial Veterans Hospital in Columbia, MO. This requirement is a Total Small Business Set-Aside. The devices are intended to verify the electro-acoustic performance of hearing instruments. Offers are due by March 16, 2026, at 1:00 PM CT.
Scope of Work
The requirement is for hearing instrument analyzers/testers/fitting devices. These units must be capable of verifying the electro-acoustic performance of hearing instruments, either connected to a standard earphone coupler or while worn on the ear of the end user. Key requirements include:
- A control unit with an LED backlit active color display.
- A hearing aid test box.
- Stereo headphones and power amplifiers.
- Various connectors (Ethernet, USB, HDMI, RCA, Mini-din, 3.5 mm TRS, 6.3 mm TRS).
- The device must be usable by an Audiologist to test hearing aid output against NOAH software targets.
- This is a "Brand Name or Equal" requirement, specifically referencing the Audioscan Verifit2. Products considered "equal" must meet the specified salient characteristics detailed in Section B.2, Statement of Work.
- Deliverables include FOB Destination delivery and a warranty commencing on the date of delivery.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Set-Aside: Total Small Business Set-Aside (FAR 19.502-2).
- NAICS Code: 334510 – Electromedical and Electrotherapeutic Apparatus Manufacturing, with a small business size standard of 1,250 employees.
- Place of Performance: Harry S. Truman Memorial Veterans Hospital, Columbia, MO.
- Delivery: Expected within 30 days After Receipt of Order (ARO).
Submission & Evaluation
- Offers Due: March 16, 2026, by 1:00 PM CT.
- Submission Method: Electronically via email to matthew.curl@va.gov.
- Evaluation Criteria: Offers will be evaluated for technical requirements and price. The government intends to award without discussions.
- Eligibility: Offerors must be registered in the System for Award Management (SAM) to be eligible for award. Small Business Program Representations (Section E.4) and Buy American Certificate (Section E.5) are required.
Additional Notes
The solicitation documents are disseminated electronically via www.sam.gov. The Department of Veterans Affairs will not be responsible for any costs incurred by interested parties in responding to this solicitation.