Heart Transplant Patient Lodging Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for Heart Transplant Patient Lodging Services for pre- and post-heart transplant patients and their families receiving care at the VA Palo Alto Health Care System (VAPAHCS) in Palo Alto, CA. This is an Unrestricted solicitation for a Firm-Fixed-Price contract. Proposals are due January 26, 2026, at 10:00 AM PST.
Scope of Work
The contractor will provide temporary lodging services in a non-clinical facility located within 10 miles of VAPAHCS. The facility must offer two guaranteed ground-floor rooms (one handicap accessible) 24/7/365, capable of accommodating up to 5 guests and up to 2 pets. Rooms must include a kitchenette, and services must provide daily continental breakfast, wireless internet, and daily housekeeping. On-premises laundry facilities are also required.
Contract & Timeline
- Contract Type: Firm-Fixed-Price
- Period of Performance: Base Year (04-01-2026 to 03-31-2027) with four (4) one-year option periods.
- Set-Aside: Unrestricted
- NAICS Code: 721110 (Hotels (except Casino Hotels) and Motels) with a size standard of $40 Million.
- Proposal Due Date: January 26, 2026, 10:00 AM PST.
- Questions Due Date: January 19, 2026, 10:00 AM PST.
- Published Date: January 13, 2026.
Evaluation
Quotes will be evaluated based on three parts: Technical Capability, Past Performance, and Price. Past performance will be reviewed for recency (within 5 years) and relevance, requiring 3-5 references. Bidders must complete a "Past Performance Worksheet" to provide detailed information on previous contracts.
Additional Notes
Offerors must be registered in the System for Award Management (SAM). The solicitation includes FAR clauses and requires adherence to the Santa Clara County Wage Determination for labor standards, including minimum wage rates and fringe benefits for service employees.