Heat Treat Hardness Tester

Solicitation / RFP / RFQ

This document is a Purchase Description for a Heat Treat Hardness Tester. The government is procuring a Wilson RH2150 Rockwell C-Scale Hardness Tester, along with ancillary equipment and services, for the 402nd Commodities Maintenance Group (MXSG) at Robins Air Force Base, Georgia. The contractor is responsible for providing, installing, and initially calibrating the system, including providing a calibration label and certificate, and offering operation training.

• Wilson RH2150 Rockwell C-Scale Hardness Tester (Size 1, Regular)

• Various indenter extensions (2", 4", 6")

• Diamond Indenters (Rockwell "C", "C, D, A, N")

• Rockwell indenter accessories (ISO and ASTM cert)

• Various anvils (Flat, D-190mm, V-Shallow, Standard "V", Cylindron, Pedestal Spot, Diamond Spot)

• Carbide Ball Indenter (1/16")

• Installation services

• Initial calibration of the system

• Calibration sticker and certificate

• Operation training for up to four personnel (half-day onsite)

• Period of Performance: Delivery within thirty (30) days after receiving the order.

• Warranty: Standard one (1) year parts warranty.

• "Over and Above" work is addressed, requiring a proposal and potential contract modification.

• Not explicitly detailed in this document, which appears to be a Purchase Description rather than a full solicitation.

• Not specified in this document.

• The document details specific part numbers for the required items.

• Government Representatives for the contract are identified (Alexander Grosskopf and Joshua Rousey).

• Shipping is FOB Destination.

• The place of performance is Building 140 at Robins Air Force Base, GA.

• Contractor personnel require specific security clearances and training (EMS Awareness, EnMS Training, Safety Plan submission).

• The document references various security regulations, supply chain risk management, and affirmative procurement program requirements.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for Data Item A002, titled "Status Report/EMS Training." It specifies the requirements for a status report related to Environmental Management Systems (EMS) Awareness Training.

• Data Item Number: A002
• Title: Status Report/EMS Training
• Contract Line Item Number: 0023
• System/Item: Heat Treat Hardness Tester
• Contract Reference: PD paragraph 4.9.3
• Frequency: As Required (ASREQ)
• Submission: To be submitted to the WR-ALC/402 CMXG.
• Remarks: Details the requirement for all contractor personnel working on Robins AFB to complete initial EMS Awareness Training provided by the Air Force. The Prime Contractor is responsible for ensuring all subcontractors, vendors, and employees complete this training. Notification of completion must be sent to the Robins AFB Contracting Officer (CO). Failure to provide documentation may result in contract termination.
• EMS Training Contact: Provided by Environmental Management. Request via email at 78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the requirement.
• Government Points of Contact (POCs): Listed for Primary Govt POC, Alternate Govt POC, WAWF Primary, WAWF Alternate, Contracting Officer, and Buyer, including names, phone numbers, and email addresses.

This CDRL highlights a mandatory requirement for contractor personnel to complete EMS Awareness Training when working on Robins AFB. Bidders should note the process for obtaining this training, the need for notification of completion to the Contracting Officer, and the potential consequences of non-compliance. The contact information provided is crucial for understanding and fulfilling this requirement.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items required from the contractor. It outlines the Contractor's Safety Plan (Data Item A004) as a deliverable for Contract Line Item Number 0023.

• Data Item Number: A004
• Title: Contractor's Safety Plan
• Subtitle: Safety Plan
• Authority: DI-SAFT-82080/T NOT 1
• Contract Reference: PD paragraph 4.11.1
• Requiring Office: WR-ALC/SE (Safety Office)
• Submission Requirements:
  • Draft: Submit within 10 working days after contract award to 402mxw.se.wf@us.af.mil. Government has 5 working days for review.
  • Final: Submit 10 working days after Government acceptance of the draft.
• Format: Contractor format, electronically sent. Include Appendix C, annotating inapplicable sections.

This CDRL mandates the submission of a Contractor's Safety Plan. Bidders must understand the timeline for submitting the draft and final versions, the designated point of contact for submission, and the requirement to address Appendix C. This information is crucial for proposal preparation and contract execution.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data item requirements for a contract. It details the specific data items a contractor must provide to the government, including their format, frequency of submission, and other requirements.

• Data Item Number (A003): Status Report/EnMS Training
• Title: Heat Treat Hardness Tester
• Contract Reference: PD paragraph 4.10.2
• Requiring Office: WR-ALC/402 MXSG
• Submission Frequency: As Required (AS REQ)
• Remarks: Emphasizes that all contractors are subject to Energy Management System (EnMS) requirements due to WR-ALC's ISO 500001 certification. Contractors working on Robins AFB must complete initial EnMS training, and this responsibility extends to subcontractors, vendors, and employees. Details are available in the Performance Description (PD).
• Point of Contacts (POCs): Lists several government POCs for Energy Assurance, Primary Government POC, Alternate Government POC, WAWF Primary, WAWF Alternate, Contracting Officer, and Buyer, including their contact information.

This CDRL highlights a specific data deliverable: a Status Report related to Energy Management System (EnMS) Training. Bidders should note the mandatory EnMS training requirement for personnel working on Robins AFB and the need to provide status reports as required. The contact information provided can be used for further clarification regarding these requirements.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for a specific data item related to the "Heat Treat Hardness Tester" system.

• Data Item Number: A001
• Title: Calibration Certificate
• System/Item: Heat Treat Hardness Tester
• Contract Line Item Number: 0023
• Authority: DI-QCIC-80798C/T
• Contract Reference: PD paragraph 2.4.1
• Frequency: 1-Time
• Submission Requirements: Upon completion of calibration, the Contractor shall provide a calibration sticker and one (1) hard copy and one (1) electronic copy of the Calibration Certificate to the USG POC for the Wilson RH2150 Rockwell C-Scale hardness tester.
• Government Points of Contact (POCs): Listed for Primary, Alternate, WAWF, and Contracting Officer.

This CDRL specifies the requirement for a Calibration Certificate for the Heat Treat Hardness Tester. Bidders need to understand that providing this certificate, along with a sticker, is a deliverable under contract line item 0023. The document also details the required format, submission method (hard copy and electronic), and relevant government POCs for this deliverable.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items required from the contractor. Specifically, it details the requirements for an "Accident/Incident Report" (Data Item No. A005) related to the "Heat Treat Hardness Tester" system.

• Data Item Title: Accident/Incident Report
• Authority: DI-SAFT-81563 NOT 2
• Contract Reference: PD paragraph 4.12
• Frequency: As Required (AS REQ)
• Submission: Notification required within four (4) hours telephonically to Robins AFB Safety Office, followed by an electronic submission within three calendar days to the Government Representative, PCO, and CSMO. Full information is due within 20 calendar days.
• Required Information for Report: Includes contract details, date/time/location of incident, narrative, cause, estimated cost, impound authority, involved equipment/personnel, and corrective actions.
• Distribution: Final copies to WR-ALC/SE (Safety Office) and other specified addressees.

This CDRL outlines a critical reporting requirement for any accidents or incidents involving damage to government property or employee injuries related to the contract. Bidders must understand these reporting obligations, including the strict timelines and detailed information required, when preparing their proposals and planning for contract execution.

Form / Attachment / Pricing Sheet

This document, Appendix C, outlines the Industrial Safety and Health Requirements for the "Heat Treat Hardness Tester" opportunity. It details the mandatory safety and health plan requirements that contractors must adhere to.

• Contractor Safety and Health Plan: Contractors must develop and submit a comprehensive plan addressing all items in Parts I, II, and III of this appendix. This plan must be accepted by the government prior to award and will be incorporated into the contract.
• Environmental, Safety, and Occupational Health (ESOH): Contractors are responsible for compliance with all federal, state, and local laws, including OSHA standards, and for the safety of their employees and subcontractors.
• Specific Requirements: The document details numerous specific safety areas that must be addressed in the contractor's plan, including:
  • Mishap Notification Procedures
  • Impoundment Procedures
  • Contractor Safety and Health Program elements (e.g., tracking rates, changes to the plan)
  • Specific work-related safety standards (e.g., Walking-Working Surfaces, Excavations, Scaffolding, Electrical Safety, Hazardous Materials, PPE, Confined Spaces, Welding, etc.)
  • Environmental Controls (Heat Stress, Hearing Conservation, etc.)
  • Applicable references and standards (DAFMAN, CFR, NFPA, etc.)

This document is critical for bidders as it defines the extensive safety and health requirements that will be contractually binding. Potential offerors must carefully review these requirements to ensure they can comply and to accurately estimate the resources needed to meet these standards. Failure to submit an acceptable Safety and Health Plan can result in the bid being rejected or the plan being returned as not accepted.

Solicitation / RFP / RFQ

This document is a Simplified Acquisition Justification for a brand name, commercial-off-the-shelf (COTS) supply with incidental services. The acquisition is for a Buehler Heat Treat Hardness Tester system, including ancillary equipment and services, to be installed at the 402nd Commodities Maintenance Group (MXSG) at Robins Air Force Base (AFB), Georgia. The justification is for Other Than Full & Open Competition (OTF&OC) due to the unique requirements and the product's standing within the AFMETCAL program.

• Supply and installation of a Wilson RH2150 Rockwell C-Scale Hardness Tester.

• Provision of necessary ancillary equipment, including various indenters and anvils.

• Initial calibration of the system with a calibration label and certificate.

• Operation training for the system after installation.

• Delivery within thirty (30) days of order.

• Field work and initial calibration to be performed in Bldg 140 on Robins AFB, GA.

• The document does not explicitly state the contract type, period of performance, or estimated value, but it is a simplified acquisition.

• This document is a justification for single-source procurement, not a solicitation with submission instructions or evaluation criteria.

• The justification is for brand name procurement from Illinois Tool Works, Inc. (DBA Buehler) and its authorized resellers.

• Market research was conducted, including a review of small businesses, which yielded no alternative sources capable of providing the required tester.

• The Buehler model is chosen due to AFMETCAL standardization, its status as the established standard for the 802nd MXSG First Article lab, and because Buehler is the Original Equipment Manufacturer (OEM) and sole provider.

• The hardness tester is deemed mission-critical for immediate, non-destructive testing, avoiding significant operational delays and costs associated with off-site testing.

• Authorized reseller: J.H. Technologies, Inc.

• The Contracting Officer determined that only a single source is reasonably available.

Solicitation / RFP / RFQ

This document is a solicitation (FA857126Q0043) for commercial products and services, specifically for a "Heat Treat Hardness Tester" (Product Service Code: 6635). The solicitation is issued by the U.S. Air Force.

• Heat Treat Tester: As per a Product Description (PD) dated December 29, 2025.

• Installation Services: Includes installation of "HRD; Part #: R1400023" for Zone 4 (76-150 Miles) and installation of "HRD Test Cal 4 Scales; Part #: R1400054".

• Documentation: Requires a Calibration Certificate, Status Report/EMS Training, Status Report/EnMS Training, Contractor's Safety Plan, and Accident/Incident Report.

• Contract Data Requirements List (CDRLs): CDRLs A001 through A005 are referenced, covering Calibration Certificate, Status Reports, Contractor's Safety Plan, and Accident Report.

• Purchase Description: A Purchase Description (PD) is referenced.

• Appendix C: An appendix is included.

• Solicitation Number: FA857126Q0043

• Solicitation Issue Date: February 23, 2026

• Offer Due Date: February 26, 2026, 11:00 AM

• Contract Type: Not explicitly stated, but pricing arrangements are "Firm Fixed Price" for most items.

• Period of Performance: Delivery schedules indicate varying lead times and "As Required" deliveries for some items.

• NAICS Code: 334519 with a size standard of 600.

• Submission: Offerors must complete blocks 12, 17, 23, 24, and 30. Invoices and receiving reports are to be submitted via Wide Area WorkFlow (WAWF).

• Evaluation: Evaluation factors for award are not detailed in this section of the document.

• The acquisition is currently marked as "UNRESTRICTED".

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference.

• DFARS clauses are also incorporated by reference and in full text, including those related to electronic submission of payment requests (WAWF), safeguarding covered defense information, and Buy American/Balance of Payments Program.

• Inspection and Acceptance locations are specified as "Both" Destination at Robins AFB, GA.