Heaters for Active Cooled Beam Screen Cryo Interface
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
Brookhaven National Laboratory (BNL), operating for the U.S. Department of Energy, is soliciting quotes for the fabrication and assembly of Heaters for Active Cooled Beam Screen Cryo Interface. This procurement is a Total Small Business Set-Aside and will result in a Firm-Fixed Price contract. Quotes are due by February 24, 2026.
Scope of Work
The requirement is for the manufacture of forty (40) heaters and forty (40) heater housings. Heaters must operate in a liquid helium environment, designed to ASME B31.3 process piping standards, with specific dimensions, a 500 Watt, 100 Ohm resistive element, and a temperature sensor. Housings also have detailed dimensional and design specifications, including 15 spines. The vendor must provide approval drawings prior to fabrication and a Finishing Certificate for all new assemblies.
Contract Details
This will be a Firm-Fixed Price contract. Delivery terms are FOB Destination, Freight Prepaid. The Draft Purchase Order (Enclosure A) outlines payment terms (Net 30) and incorporates BNL's General Terms and Conditions for Commercial Items (Rev 23.0, May 2025) and Supplier Quality Assurance requirements (BNL-QA-101). The Buy American Act applies to this requirement.
Submission & Evaluation
Quotes must be received by BNL no later than February 24, 2026, at the time specified on page 1 of the Request for Quote. Award will be made to the responsive and responsible Offeror submitting the lowest total price that meets all technical requirements. Submissions must be via email and include the signed Quotation Pricing Sheet (Enclosure C). Questions regarding this solicitation are due by February 17, 2026, 5pm EST, and must be submitted via email to the primary contact.
Eligibility & Requirements
This procurement is a Total Small Business Set-Aside. Offerors must certify their small business status as defined by the U.S. Small Business Administration and register in the System for Award Management (SAM) if domestic. The applicable NAICS Code is 333414 with a 500-employee size standard. Offerors must complete and submit AMS Form 050, "Annual Representations & Certifications" (Enclosure B), which includes various FAR clauses and small business certifications.
Key Documents
Bidders must review all attachments, including the Request for Quote, Statement of Work (Attachment 1), Draft Purchase Order (Enclosure A), AMS Form 050 Reps and Certs (Enclosure B), and the Quotation Pricing Sheet (Enclosure C).