Heating, Ventilation and Air Conditioning (HVAC) Recommissioning and Energy Optimization Services (REOS)

Form / Attachment / Pricing Sheet

This document outlines the specific qualifications and experience required for personnel filling the HVAC REOS Contract Manager (CM) and HVAC REOS Technical Support roles under this contract.

For HVAC REOS Contract Manager (CM):

• Educational Level: Bachelor's Degree or higher in Mechanical Engineering.
• Experience: Ten years of HVAC system design, construction, and operation experience is highly desired. Extensive experience in Testing and Balancing (TAB) and commissioning/re-commissioning is required.
• Knowledge, Skills, and Abilities (KSAs): Ten years of experience in mechanical system design, plus five years overseeing HVAC system design, analysis, evaluation, development of specifications, investigating issues, and understanding mechanical codes and DoD criteria. Must be able to read, write, speak, and understand English.
• Certifications: Professional Engineer License in Mechanical Engineering.
• Security Requirement: Minimum of a NACI/SF85.

For HVAC REOS Technical Support:

• Educational Level: Diploma or Trade Certificate from an approved HVAC vocational training center.
• Experience: Ten years of field experience in HVAC installation, maintenance, inspections, and operation is highly desired. Proven experience in TAB and commissioning/re-commissioning is required.
• Knowledge, Skills, and Abilities (KSAs): Ten years of field experience in HVAC analysis, evaluation, troubleshooting, understanding of direct digital controls and building management systems, conducting performance tests, reading building prints, investigating issues, and strong verbal skills. Must be able to read, write, speak, and understand English.
• Certifications: N/A.
• Security Requirement: Minimum of a NACI/SF85.

This attachment is critical for bidders to understand the personnel requirements for key roles. It details the minimum educational, experience, and skill sets necessary for the Contract Manager and Technical Support staff, directly impacting staffing plans and proposal development.

Forms / Attachments / Pricing Sheets

This document lists "Provisions and Clauses" that are incorporated by reference into the solicitation. It serves as a reference for offerors to understand the legal and regulatory requirements that will apply to any resulting contract.

• Clause Number: Unique identifier for each provision or clause (e.g., 252.201-7000).
• Clause Title: A brief description of the subject matter of the clause (e.g., "Contracting Officer's Representative").
• Year/Dev No: The year the clause was last updated or a deviation number.
• Section: The section of the contract where the clause is typically located (e.g., SEC G, SEC I, SEC K).
• Full Text Clauses: A section provides the full text for specific clauses, such as "Safeguarding Covered Defense Information and Cyber Incident Reporting."

Bidders must review these clauses to understand their contractual obligations, including but not limited to:

• Cybersecurity requirements (e.g., NIST SP 800-171, CMMC).
• Reporting requirements (e.g., cyber incidents, financial disclosures).
• Compliance with laws and regulations (e.g., Buy American Act, small business concerns).
• Payment and invoicing procedures (e.g., Wide Area WorkFlow).

Understanding and complying with these provisions is critical for preparing a compliant offer and for successful contract performance.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "PWS Attachment 3 - Request to Purchase Materials.xlsx". It serves as a form for requesting the purchase of materials, specifically repair parts, related to HVAC Recommissioning and Energy Optimization Services.

• Repair Parts Approval Request Number: A field to record the unique identifier for the request (e.g., 20-000X).
• Date: Field for the date of the request.
• Line Number: For itemizing individual parts.
• Vendor: Field to specify the vendor providing the part.
• Part Number: Field for the specific part number.
• Description: Field to describe the material or part.
• Contract Representative's Signature: Section for the contractor's authorized representative to sign and approve the purchase request.
• Government Representative's Signature: Section for the government's authorized representative to sign and approve the purchase request.
• Notes: A section for additional relevant information.
• Highlighting: Instructions indicate that areas highlighted in yellow must be completed in accordance with specific paragraphs (2.3, 3.1.4, and 11.0) of the main IDIQ Contract PWS.

Bidders should use this form to formally request approval for purchasing necessary materials or repair parts as required by the contract's Performance Work Statement (PWS). Completion of this form, particularly the sections highlighted in yellow, is mandatory and must adhere to the specified PWS paragraphs. This process is crucial for ensuring that all material purchases align with contract requirements and receive the necessary approvals before procurement.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Heating, Ventilation, & Air Conditioning (HVAC) Recommissioning & Energy Optimization Services (REOS) at Patrick Space Force Base, Florida.

• Provide personnel, equipment, supplies, transportation, travel, shipping, tools, materials, repairs, parts, supervision, and other items necessary for HVAC REOS.

• Perform technical support, minor repairs, and HVAC recommissioning.

• Coordinate efforts with the Air Force Civil Engineer Center (AFCEC)/COMH Contracting Officer Representative (COR) and the 45th Civil Engineer Squadron.

• Travel to Patrick Space Force Base, Florida upon award.

• Provide analysis, design reviews, modifications, evaluations, minor repairs, and test and balance (TAB) of facility HVAC systems.

• Services will be performed at five facilities: one Small (S) facility (1-50,000 sq ft) and four Small Force Support (SFS) facilities (1-100,000 sq ft).

• The PWS references the basic IDIQ contract PWS for specific performance objectives and thresholds.

• A Quality Control Plan (QCP) approved under the basic IDIQ contract will be utilized.

• Period of Performance: 180 calendar days upon award.

• Place of Performance: Patrick Space Force Base, Florida.

• Contractor must possess required skills and experience.

• Contractor must coordinate with Government personnel and follow guidance provided in the basic IDIQ contract PWS.

• Contractor is responsible for all travel and costs associated with travel, including necessary credentials for base entry.

• Contractor is responsible for materials and other direct costs (ODC).

• Contractor shall adhere to all applicable federal, state, and local statutes, Air Force/Military/Host Nation instructions, manuals, handbooks, regulations, guidance, policy letters, and EOs.

• Security procedures and guidance from the basic IDIQ contract PWS must be followed.

• Work Progress Schedule (due within 10 calendar days of award)

• Report of Visit (ROV) (due within 20 calendar days of completion of work on each installation)

• Monthly Status Report (MSR) (due within 10 calendar days following the last day of the work month)

• Contracting Officer (CO): Mrs. Lisa Jones

• Contracting Officer's Representative (COR): Mr. Patrick Ross or MSgt Alexander Blanco

• Task Order Attachment 1 – Wage Determination (Brevard County, Florida)

• Task Order Attachment 2 – Price Sheet (Patrick Space Force Base, Florida)

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in a specific geographic area (Florida County of Brevard) for contracts subject to the Service Contract Act.

• Executive Order Minimum Wage: Details the applicable minimum wage rates under Executive Order 14026 ($17.75/hour) and Executive Order 13658 ($13.30/hour), depending on the contract award or renewal date.
• Occupational Listings: Provides a comprehensive list of occupations with corresponding minimum hourly wage rates and, where applicable, footnotes indicating potential eligibility for higher rates under Executive Orders.
• Fringe Benefits: Outlines the required health and welfare benefits ($5.55/hour or $5.09/hour under EO 13706) and vacation policies (2 weeks after 1 year, up to 5 weeks after 20 years).
• Holidays: Lists eleven paid holidays per year.
• Conformance Process: Explains the procedure for requesting additional classifications and wage rates if an occupation is not listed in the determination.

This document is critical for bidders to understand the minimum labor costs associated with performing services under a contract in the specified geographic area. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. The listed wage rates directly impact the cost proposal and overall competitiveness of a bid.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It details the specific data items, their titles, and associated requirements.

• Data Item Title: Work Progress Schedule (A001)
• Authority: DI-MGMT-80555A
• Contract Reference: PWS
• Frequency: Once per TO (Task Order)
• First Submission: To be determined (TBD), as specified in Block 16.
• Subsequent Submissions: To be determined (TBD), as specified in Block 16.
• Distribution Statement: C - Authorized to U.S. Government agencies and their contractors for administrative or operational use.
• Deliverable Format: Generally standard Microsoft Office format, or other formats as agreed upon with the COR.
• Acceptance: Deliverables are made to the Contracting Officer's Representative (COR) and evaluated for acceptance. Rejected deliverables require correction and resubmission within five (5) days.

This CDRL identifies the requirement for a "Work Progress Schedule" as a deliverable. Bidders should note the frequency of submission (once per Task Order), the initial submission timeline (to be determined), and the acceptance process managed by the COR. The specified distribution statement indicates the level of access and dissemination permitted for this data. Understanding these requirements is crucial for proposal preparation and contract execution.

Form / Attachment / Pricing Sheet

This document, DD Form 1423-1 (February 2001), is a Contract Data Requirements List (CDRL). It specifies data items required from a contractor as part of a contract. This particular CDRL lists one data item.

• Data Item No.: A003
• Title: Monthly Status Report (MSR)
• Authority: DI-MGMT-80368A
• Frequency: Monthly
• Contract Reference: PWS (Performance Work Statement)
• Requiring Office: AFCEC/COMH
• Submission: Due within 10 calendar days following the last day of the work month.
• Format: Generally standard Microsoft Office format, unless otherwise agreed upon with the COR.
• Acceptance: Deliverables are made to the COR and evaluated for acceptance or rejection. Rejected deliverables require correction and resubmission within five (5) days.
• Delivery Method: Primarily via email. If file size is an issue, delivery may be via CD, DVD, or the DoD SAFE website.
• Distribution Statement C: Indicates the document is authorized for U.S. Government agencies and their contractors for administrative or operational use. Other requests must go to AFCEC/COM.

This CDRL identifies a required monthly status report (MSR) that the contractor must submit. Bidders should note the reporting frequency, submission deadlines, required format, and the process for deliverable acceptance and rejection. Understanding these requirements is crucial for proposal preparation and contract performance.

Form / Attachment / Pricing Sheet

This document, titled "Acceptable Repairable Replaceable HVAC Items," serves as an attachment to a Performance Work Statement (PWS). It lists items that are considered acceptable for repair or replacement within the scope of the HVAC services required by the contract.

The document is a comprehensive list of HVAC components, categorized for clarity. It includes:

• General HVAC Components: Items such as actuators, valves, diffusers, fans, motors, pressure switches, and thermostats.
• Sensors: Specific sensors like CO, CO2, Humidity O2, pressure, and temperature sensors.

This list is crucial for bidders as it defines the approved parts and equipment that can be used for repairs and replacements under the contract. Bidders must ensure that any materials or components they propose to use for maintenance, repair, or replacement of HVAC systems align with this list to meet contract requirements. Failure to adhere to this list could result in non-compliance.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing specific data items required from the contractor. It outlines the "Report of Visit" (Data Item No. A002) as a deliverable under Contract FA8051-25-R-4001.

• Data Item: Report of Visit (A002)
• Contract: FA8051-25-R-4001
• System/Item: HVAC REOS
• Authority: DI-MISC-81943
• Frequency: Once per Task Order (TO)
• Submission: Within 20 calendar days following completion of work at a specified installation. Includes In-Brief, Out-Brief, and Report of Visit.
• Format: Standard Microsoft Office format, or other agreed-upon format. Sample reports will be provided for formatting guidance.
• Distribution: Statement C - Authorized for U.S. Government agencies and their contractors. Other requests to AFCEC/COM.

This CDRL specifies a required deliverable, the "Report of Visit," which bidders must understand if they are to be awarded this contract. It details the timing, format, and submission requirements for this report, which is tied to the Performance Work Statement (PWS).

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective is to accomplish Heating, Ventilation, and Air Conditioning (HVAC) Recommissioning and Energy Optimization Services (REOS) to achieve optimal performance and maximum efficiency of HVAC systems throughout the Air Force (AF) and Space Force Bases (SFBs), enabling long-term energy consumption reduction.

• Provide technically qualified labor, experienced management, travel, materials, repair parts, and tools/equipment to perform HVAC REOS.

• Services will support base-level Civil Engineers (CE) at selected AF and SF facilities within the Continental United States (CONUS), Alaska, and Hawaii.

• Coordinate with base CE representatives 15 business days prior to arrival for travel, meetings, and on-site briefings.

• Analyze existing HVAC systems to ensure they function according to original design intent and perform minor, in-scope repairs.

• Provide trip reports documenting inefficiencies and recommending solutions for optimal system operation, addressing issues like equipment malfunctions, temperature, humidity, pressurization, energy waste, and indoor air quality.

• Perform HVAC REOS at various facility types including administrative buildings, industrial facilities, warehouses, clinics, dormitories, dining facilities, aircraft hangars, fire stations, and vehicle maintenance facilities.

• Tasks include analyzing system operating and energy usage parameters, performing minor in-scope repairs, performing Test & Balancing (TAB) of air and hydronic systems, calibrating control systems, and modifying control system set points.

• Provide an energy report verifying performance improvement and estimated energy savings.

• Performance will be assessed monthly based on achieving defined task order performance objectives.

• Key performance objectives include: contacting base CE POC at least 15 business days prior to arrival, providing documented air flow and hydronic readings (at least 75% of components), and submitting reports on time (at least 90% of the time).

• Less than three substantiated customer complaints are acceptable.

• The contract is an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with a five-year ordering period.

• Each task order will have a Period of Performance (PoP) of 180 calendar days.

• Place of performance includes selected SF facilities throughout CONUS, Alaska, and Hawaii, to be identified in each task order.

• Contractor must follow procedures in IAW with UFGS 23-08-00 and UFGS 23-05-93.

• Familiarity with Department of Energy (DoE), Federal Energy Management Program (FEMP) resources, and Department of Defense Instructions (DoDI) is required.

• Minor in-scope repairs include purchasing and installing minor components directly related to recommissioning. Costs are included in labor CLINs.

• Unauthorized major repairs (e.g., replacement of chillers, boilers) are out-of-scope.

• Contractor personnel require a minimum of a NACI/SF85 for positions requiring system access or unescorted entry into controlled areas.

• All personnel accessing information systems must have proper IA certification.

• Contractor personnel must consent to LEADS background checks.

• Contractor personnel must complete Antiterrorism Level I Training.

• Contractor must comply with local AFB regulations and security policies.

• Travel costs are to be included in recommissioning services labor CLINs.

• Materials and other direct costs (ODCs), including minor in-scope repair parts, are to be included in recommissioning services labor CLINs.

Form / Attachment / Pricing Sheet

This document is a Request for Task Order Proposal (RTOP) attachment, specifically "Basic PWS Attachment 4". It serves as a formal request for contractors to review and concur with a Task Order requirement package initiated by AFCEC/COMH and 772 ESS/PKD.

• Task Order PWS: Includes title, scope details, and Services Summary.
• Location(s): Identifies the base(s) for performance.
• Wage Determination: (Details not provided in this excerpt).
• Period of Performance: 180 days from task order award.
• Price/Quantity Schedule: A completed spreadsheet identifying fixed-price CLINs and desired quantities for each building, referencing "Task Order Attachment 2".
• Contractor Questions: Due within three (3) calendar days of RTOP issuance, to be submitted via email.
• Contractor Validation: Requires the contractor to select one of two options: concur with the content and quantities, or not concur and provide specific reasons.

This document is crucial for bidders as it outlines the specific requirements, deliverables, performance period, and pricing structure for a potential task order. It also details the process for submitting questions and validating their agreement with the proposed task order details. Bidders must carefully review the PWS, locations, and price/quantity schedule to determine their ability and willingness to perform the work and to formulate any necessary questions or objections.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for Heating, Ventilation, and Air Conditioning (HVAC) Recommissioning and Energy Optimization Services (REOS). The Air Force Installation Contracting Center (AFICC) intends to award a firm-fixed-price, single-award, Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract to the responsible Offeror whose proposal represents the Best Value to the Government. The services will be performed at various Air Force and Space Force facilities.

• Provide expert analysis, Test and Balancing (TAB) procedures, modifications, minor repairs, and recommendations for optimal energy savings and improved system performance for HVAC systems.

• Support base-level Civil Engineers (CE) at selected AF and SF facilities throughout CONUS, Alaska, and Hawaii.

• Perform tasks in accordance with Unified Facility Guide Specifications (UFGS) and specified guidance in Section 2.0 of the basic IDIQ contract Performance Work Statement (PWS).

• Provide technically qualified labor, experienced management, travel, materials, repair parts, and required tools and equipment.

• Contract Type: Firm-Fixed-Price (FFP), IDIQ

• Period of Performance: Projected ordering period of five years (estimated 31 March 2026 through 30 March 2031). Period of performance for each task order is 180 calendar days.

• Minimum Award Guarantee: $200,000

• Maximum (Ceiling): $9,700,000

• Proposals are due by 4 Feb 2026 at 1400 hours (2:00 pm) Central Time (CT).

• Proposals must be submitted via email to the Contracting Officers listed.

• Evaluation will use a subjective tradeoff source selection methodology.

• Evaluation Factors: Technical Approach (more important than price), Past Performance (Acceptable/Unacceptable), and Price.

• Technical Approach includes subfactors: Qualified Staffing, Technical Plan, Response to Execution of Initial Task Order, and Quality Control Plan (QCP).

• Past Performance will be evaluated as Acceptable or Unacceptable; Unacceptable renders a proposal ineligible for award.

• Price will be evaluated for reasonableness.

• Award will be based on initial responses; Offerors are encouraged to propose their most advantageous pricing.

• This requirement is being solicited as a total small business set-aside.

• NAICS Code: 238220 (Plumbing, Heating, and Air Conditioning Contractors)

• Small Business Size Standard: $19M

• Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM).

• Cybersecurity Requirements: NIST SP 800-171 and CMMC certification are required at the time of award.

• BB&E Inc. is excluded from submitting a proposal due to an Organizational Conflict of Interest (OCI).

• Offerors must register in Procurement Integrated Enterprise Environment (PIEE).

• List of attachments includes Provisions and Clauses, PWS documents, Price Sheets, and Wage Determination.