HEERC Duct Replacement for DHU

Amendment / Modification

• This amendment (No. 02) to RFP ISD-380609-RO reschedules the site walk and updates the question and bid due dates.

• Site Walk Date: Rescheduled to May 5th, 2026, at 10:00 am CST. The location remains the Wilson Hall West Entrance Lobby.

• Question Due Date: New deadline is May 12, 2026, at 4:00 pm CST.

• Bid Due Date: New deadline is May 19, 2026, at 4:00 pm CST.

• The proposal due date has been extended to May 19, 2026. Offerors must acknowledge receipt of this amendment. Changes to already submitted offers can be made via email prior to the new proposal due date.

Amendment / Modification

• This amendment (Amendment No. 01) to RFP ISD-380609-RO is issued to provide notice of cancellation of the site walk-through.

• The cancellation is due to a sitewide power outage caused by storms.

• The site walk will be rescheduled, and dates will be adjusted in a subsequent amendment.

• The site walk-through, originally scheduled as part of the solicitation process, is cancelled.

• The proposal due date (April 16, 2026) and RFP issue date (April 22, 2026) remain unchanged.

• Offerors are instructed to acknowledge receipt of this amendment by signing and returning one copy with their qualification's submission.

• Changes to submitted offers can be made via email, referencing the Solicitation and this Amendment, provided they are received before the proposal due date and time.

Form / Attachment / Pricing Sheet

This document contains mechanical HVAC Level 01 floor plan drawings for Fermi National Accelerator Laboratory. It details the layout and specifications for heating, ventilation, and air conditioning (HVAC) systems, including ductwork, air handling units, variable air volume (VAV) boxes, and exhaust systems.

• Detailed floor plan with ductwork routing, sizes (e.g., 16"x12"SA, 48"x24"OA), and airflow specifications.
• Locations and types of mechanical equipment such as VAV boxes, FCUs, DHUs, and RAH units.
• Notes on specific installations, including insulation requirements, condensate drainage, and exhaust piping adjustments.
• Mechanical key notes providing specific instructions for VAV installation, condensate neutralization, and exhaust louvers.
• Architectural notes regarding return air openings and damper specifications.

This document is critical for bidders to understand the existing and proposed mechanical systems. It provides the detailed technical specifications and layout required for any work related to HVAC modifications, installations, or maintenance within the specified area. Bidders should pay close attention to ductwork dimensions, equipment locations, insulation requirements, and any noted modifications or upgrades to ensure accurate bidding and execution.

Form / Attachment / Pricing Sheet

This document is a questionnaire for subcontractors to provide their injury and illness data to Fermilab. It is used to assess subcontractor safety performance.

• Company Name, NAICS code, Address, Phone Number, Owner
• Interstate experience modification rate for the past three consecutive years (requires NCCI Workers Compensation Experience Rating form).
• Workers' Compensation Carrier information.
• OSHA 300 log data for the past three years, including:
  • Total Recordable Cases (RC)
  • Total Recordable Case Rate (TRCR)
  • Total Cases with Days Away, Restricted or Job Transferred (DART)
  • Days Away, Restricted or Job Transferred Case Rate (DARTR)
  • Employee Hours Worked (EHW)
  • Number of Fatalities
• Calculation of averaged recordable case rate and days away, restricted or transferred case rate over three years.
• Contact information for the individual responsible for safety.
• Certification of the truthfulness of the provided information.
• Formulas for calculating TRCR and DARTR are provided.

Bidders must complete and submit this questionnaire as part of their response to the opportunity. The data provided will be used by Fermilab to evaluate the subcontractor's safety record and compliance.

Form / Attachment / Pricing Sheet

This document is a Performance Bond (Standard Form 25, Rev. 10/2023, Fermi Forward Form FL-40 (1/7/2025)) required for contracts with Fermi Forward Discovery Group, LLC. It serves as a guarantee that the Principal (the contractor) will fulfill the terms and conditions of the contract and pay required taxes.

• Principal: Legal name and business address of the contractor.
• Surety(ies): Name(s) and business address(es) of the surety company or companies providing the bond.
• Penal Sum of Bond: The maximum liability of the surety.
• Contract Date & Number: Details of the contract the bond is associated with.
• Obligation: Outlines the conditions under which the bond is void (i.e., successful contract performance and tax payment).
• Signatures: Spaces for the Principal and Surety(ies) to sign and affix seals.
• Bond Premium: Section to record the premium paid for the bond.

Bidders must understand that a performance bond is required for this contract. This form outlines the information needed to secure such a bond, including identifying the Principal, the Surety, and the bond amount. It is crucial for ensuring contract compliance and may impact the overall cost of undertaking the contract. The instructions provide guidance on completing the form, including requirements for corporate and individual sureties.

Form / Attachment / Pricing Sheet

This document, "Exhibit D - 013100_ESH_Requirements.pdf", outlines the Environment, Safety, and Health (ES&H) requirements for subcontractors and sub-tier subcontractors working at Fermi National Accelerator Laboratory (Fermilab). It details the policies, procedures, and regulations that must be followed to ensure a safe and healthy work environment.

• General ES&H Policy: FFDG's commitment to safety and environmental protection.
• Applicable Codes and Regulations: References to federal, state, and local regulations, including 10 CFR Part 851 and 10 CFR Part 835.
• Subcontractor Responsibilities: Requirements for developing and implementing ES&H programs, including submittals for pre-award and post-award phases.
• Specific Hazard Areas: Detailed requirements for various high-hazard activities such as excavation, confined space entry, hot work, electrical work, radiation protection, and laser use.
• Training Requirements: Mandates for subcontractor training, including general orientation, safety boot camp, and specialized training based on work scope.
• Incident Reporting and Investigation: Procedures for reporting and investigating all injuries, illnesses, and incidents.
• Emergency Procedures: Guidelines for emergency response, including safety pauses, stop-work orders, fire safety, and severe weather protocols.
• Attachments: Includes guidance on Silica, Daily Work Planning, Construction ES&H Certification (CESHC), and Hazard Analysis.

This document is critical for any bidder to understand the comprehensive safety and health standards they must adhere to if awarded a contract. It details the extensive requirements for planning, training, hazard mitigation, and reporting, which will directly impact the cost and execution of work. Bidders must review these requirements to ensure they can comply and factor them into their proposals. Failure to comply can result in penalties, contract fee reductions, or work stoppages.

Form / Attachment / Pricing Sheet

This document is a Bid Bond (Standard Form 24, Rev. 10/2023, FermiForward Form FL-41, 1/7/2025), which is required as a bid guaranty. It ensures that the Principal (the bidder) will execute further contractual documents and provide required bonds if their bid is accepted, or pay for the cost of procuring the work if they fail to do so.

• Principal: Legal name and business address of the bidder.
• Surety(ies): Name and business address of the surety or sureties providing the bond.
• Penal Sum of Bond: The maximum dollar amount the surety is liable for, expressed as a percentage of the bid price or a specific dollar amount.
• Bid Identification: Details related to the specific bid, including Bid Date and Invitation Number.
• Obligation: Outlines the conditions under which the bond is void (i.e., successful execution of contract and bond, or payment for costs exceeding the bid amount).
• Conditions: Specifies that the Principal has submitted the bid.
• Execution: Signatures and seals of the Principal and Surety(ies).

Bidders must complete and submit this form if a bid guaranty is required for the opportunity. It details the financial commitment the bidder and their surety are making to the government and Fermi Forward Discovery Group, LLC. Failure to provide a properly executed bid bond may result in disqualification. The instructions specify that there should be no deviation from this form and provide guidance on filling out the Principal and Surety information, including requirements for corporate seals and evidence of authority for representatives.

Form / Attachment / Pricing Sheet

This document is a Payment Bond (Standard Form 25A, Rev. 10/2023, Fermiforward Form FL-42 (1/7/2025)) authorized for use in connection with Fermi Forward Discovery Group, LLC subcontracts. It serves as a guarantee for the payment of the penal sum of the bond to the United States of America and Fermi Forward Discovery Group, LLC.

• Principal: Requires the legal name and business address of the entity undertaking the work.
• Surety(ies): Requires the name(s) and business address(es) of the surety or sureties providing the bond.
• Penal Sum of Bond: Specifies the maximum liability of the surety(ies).
• Obligation: Outlines the conditions under which the bond is void, primarily if the Principal makes prompt payment for labor and materials furnished in the prosecution of the work.
• Execution: Sections for signatures, names, titles, and seals of the Principal and Surety(ies).

Bidders may be required to provide or be aware of this payment bond as part of their subcontractual obligations. It ensures that parties furnishing labor and materials for the contract will be paid. The form details the information required for both the Principal and the Surety(ies), including their legal and business information, and the bond's penal sum.

Form / Attachment / Pricing Sheet

This document, "Exhibit F - 014100_Quality_Requirements.pdf", outlines the quality requirements for subcontractors. It details the purpose, references, and the required Quality Control Program. It also provides guidance for subcontractors who do not have their own Corporate Quality Assurance Plan, offering a template (Appendix C) to satisfy this requirement.

• Purpose of Quality Control: To manage, control, and document work to ensure compliance with subcontract documents, including safety, submittal management, testing, and inspection.
• Corporate Quality Assurance Plan: Subcontractors must submit their own QA Plan or use the provided Appendix C. This plan should cover:
  • Purpose, Roles, Responsibilities, and Authorities
  • Scope and Organizational Chart
  • Requirements Verification
  • Document Control, Submittals/Procurement, Material/Equipment Control
  • Turnover Records, Procedures, Three Phases of Control
  • Suspect/Counterfeit Items, Nonconformance Handling, Lessons Learned
  • Continuous Improvement, Inspection and Testing, Definable Features of Work (DFOW), Commissioning
• Appendix C Guidance: Details the expected elements for a QA Plan, including Quality Objectives, Submittals and Approvals, Inspection and Testing (Pre-Work, In-Process, Final), Nonconforming Work, Documentation and Records, Corrective and Preventive Action, Training and Communication, and Project Closeout.

Bidders must understand and be prepared to comply with these quality requirements. Submission of a Corporate Quality Assurance Plan (or the use of Appendix C) is a mandatory requirement, and failure to do so could result in a non-responsive bid or proposal. This document directly impacts how work must be performed and documented.

Form / Attachment / Pricing Sheet

This document, "FFDG General Terms and Conditions for Construction (08/2025)", outlines the standard contractual terms and conditions that will govern construction subcontracts. It serves as a foundational document for any construction-related subcontracts issued by Fermi Forward Discovery Group, LLC (FFDG).

This document details numerous clauses covering:

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, acceptance, and time is of the essence.
• Payment: Procedures for progress payments, retainage, and final payment.
• Changes and Modifications: Processes for change orders and modification proposals.
• Indemnification and Liabilities: Requirements for indemnification, assumption of risk, theft, and warranties.
• Laws and Regulations: Compliance with applicable federal, state, and local laws, and dispute resolution procedures.
• Insurance and Bonds: Requirements for insurance coverage and performance/payment bonds.
• Flow Down Provisions: Incorporation of various FAR and DEAR clauses applicable to different subcontract values and types.

Potential bidders must carefully review these General Terms and Conditions to understand the contractual obligations, risks, and requirements associated with any construction subcontract. Key areas of focus include payment terms, change order procedures, warranty obligations, insurance and bonding requirements, and compliance with all applicable laws and regulations. Understanding these terms is crucial for accurate proposal development and for assessing the overall feasibility and profitability of undertaking the subcontract work.

Form / Attachment / Pricing Sheet

This document, "Attachment C – Construction Environmental, Safety, & Health Certification (CESHC)", is a template required for all construction projects at DOE's Fermi National Accelerator Laboratory site (Fermilab). It assists construction subcontractors in describing project conditions and developing project-specific hazards and controls information. The CESHC is intended to be a living document, updated as project information changes.

• CESHC Template: A fillable form to document project conditions, hazards, and controls.
• 10 CFR 851 Acknowledgement: Requires subcontractors to acknowledge and comply with the Department of Energy's "Worker Safety and Health Program" regulations.
• Medical Surveillance and Qualification: Details requirements for employees working on-site, including occupational medicine, medical surveillance, and task-specific medical testing.
• Clinic Information: Fields for providing details of the occupational medicine provider.
• Required Medical Surveillance: Checkboxes for DOT/Commercial Vehicle, Hearing Conservation, Respirator User, Fit for Duty, Blood Lead, Substance Abuse Testing, and Other.
• Task-specific medical testing: Field to list specific tasks requiring medical surveillance.
• Medical Facilities Map: Identifies five medical facilities near Fermilab and requires highlighting the chosen facility or providing an alternate location.

This form is mandatory for all construction subcontractors. Bidders must understand and complete this certification, including acknowledging regulatory requirements and detailing their approach to medical surveillance and hazard control. The prime subcontractor can either flow this requirement down to their subcontractors or manage it centrally. The completed CESHC must be submitted to the FermiForward Procurement Office prior to work commencing.

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," serves as a collection of required certifications and representations that offerors must complete and submit as part of their proposal package. It ensures compliance with various federal regulations and contract clauses.

• Export/Import Control: Requires information on the offeror's export compliance point of contact and certifications regarding the nature of items furnished (e.g., military applications, dual-use items).
• Buy American Act Certifications: Includes detailed clauses and definitions related to domestic preference for construction materials and supplies, requiring offerors to certify the origin and domestic content of products.
• Price Determination: Certifies that prices were determined independently and without collusion.
• Payments to Influence Federal Transactions: Requires certification that no federal appropriated funds have been used to influence federal transactions.
• Responsibility Matters: Certifies that the offeror and its principals are not debarred, suspended, or declared ineligible, and have no history of certain criminal offenses or delinquent federal taxes.
• Trafficking in Persons: Requires certifications related to compliance plans and due diligence to prevent trafficking in persons, particularly for work performed outside the U.S. or for supplies acquired outside the U.S. with an estimated value exceeding $550,000.
• Patent Rights: Addresses patent rights retention for subcontracts and requires offerors to identify their status (e.g., small business, university) and any intent to request a patent waiver.
• Revision Table: Details the history of changes to the document, including updates to clauses, thresholds, and administrative corrections.

Offerors must carefully review and complete all applicable sections of this document. Failure to provide accurate and complete certifications may impact the evaluation of their proposal and their responsibility determination. Specific attention should be paid to the Buy American Act clauses, export control requirements, and certifications related to financial integrity and compliance. The document outlines conditions for proposals valued at $10,000, $150,000, and $550,000, indicating which certifications are required based on the proposal's value.

Form / Attachment / Pricing Sheet

This document, "Subcontractor Annual Representations & Certifications (SARC)," is a form required for subcontractors to provide information and certifications to Fermi Forward Discovery Group, LLC. It is used to gather essential business and compliance data from potential subcontractors.

• Offeror Information: Includes name, parent company, address, contact details, EIN/TIN, DUNS#, NAICS#, website, and SAM.gov registration status.
• Business Category: Details ownership (U.S. or foreign), operational structure (corporation, LLC, partnership, etc.), and common parent information.
• Small Business Classifications: Allows the offeror to self-certify as a large business, small business, or foreign business, and to select specific small business diversity categories (e.g., Woman-Owned, Veteran-Owned, HUBZone).
• Executive Compensation: Requires reporting of the top five executives' names, titles, and compensation if specific federal funding thresholds are met.
• Offeror Responsibility: Certifications regarding accounting system adequacy, compliance with anti-trafficking laws, and employment eligibility verification (E-Verify).
• Export/Import Control Certifications: Agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes representations on limitations on pass-through charges for cost reimbursement subcontracts.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements and acknowledge awareness of U.S. Government contracting programs.

Bidders must complete and submit this form accurately. It is crucial for determining eligibility, compliance, and for FermiForward's internal record-keeping and compliance with federal regulations. Failure to complete this form correctly may impact a bidder's ability to be considered for subcontract awards.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) is for the HEERC Replace Ductwork for DHU project. The government is procuring services for the replacement of existing exhaust ductwork for the Desiccant Dehumidifier (DHU).

• Replacement of existing exhaust ductwork for the Desiccant Dehumidifier (DHU).

• Work at height must be in accordance with OSHA.

• Offerors must have at least five (5) years of HVAC industry experience in removing and replacing ductwork.

• Project milestones include: Notice to Proceed (0 days), Start of project (10 days), Project Installation Complete (30 days), and Final controls and inspection, completion of project (40 days).

• This is a competitive Lowest Price Technically Acceptable (LPTA) procurement.

• The contract type is firm fixed price.

• The North American Industry Classification System (NAICS) code is 238220, Plumbing, Heating and Air-Conditioning Contractors, with a small business size standard of $19.0 Million.

• Proposals are due by 4:00 PM CST on May 12, 2026.

• Proposals must be submitted in two parts: Part I - Technical Proposal and Part II - Business/Management Proposal.

• Technical Proposal criteria include HVAC industry experience, work at height experience, and past project experience (minimum of three projects in the past 10 years).

• Key personnel (Project Manager, Project Superintendent, Safety Coordinator) resumes are required.

• Evaluation will be based on technical acceptability and lowest evaluated price.

• This solicitation is a small business set-aside.

• A Pre-Proposal Meeting and Site Visit is scheduled for April 28, 2026, at 10:00 AM.

• Offerors must acknowledge receipt of any amendments.

• A bid guarantee of not less than 20 percent is required.

• Payment and Performance Bonds are required for subcontracts exceeding certain thresholds.

• Insurance certificates are required.

• The contract is subject to Davis-Bacon Act wage and labor standards.

• A Notice of Buy American Requirement for Construction Materials is included.

• Numerous exhibits and forms are referenced, including Scope of Work, Drawings, General Requirements, Safety Requirements, Quality Requirements, General Terms and Conditions, Insurance Requirements, Bid/Payment/Performance Bonds, and various certifications and questionnaires.

Form / Attachment / Pricing Sheet

This document is Exhibit II, a Request for Proposal (RFP) form, which requires bidders to provide their firm fixed price for the HEERC replacement of existing exhaust ductwork for DHU project.

• Project: HEERC replacement of existing exhaust ductwork for DHU.
• Location: Fermi National Accelerator Laboratory (Fermilab) Site, Batavia, Illinois.
• Offer Acceptance: Offers may be accepted for ninety (90) calendar days after the opening date.
• Bid Guarantee: Requires a bid guarantee.
• Pricing: Bidders must enter their total firm fixed price in words and numbers. A breakdown is provided with one line item for the "HEERC replacement of existing exhaust ductwork for DHU" with quantity 1, unit LS (Lump Sum).
• Submission: The completed form must be submitted with the written proposal.

This form is critical for bidders to formally submit their pricing for the project. It outlines the required format for the bid and the project details for which pricing is to be provided. The due date for submission is May 12, 2025, 4:00 p.m./Local Prevailing Time, with proposals to be sent electronically to ryanosul@fnal.gov.

Form / Attachment / Pricing Sheet

This document outlines the mandatory insurance requirements for construction subcontractors performing work at the Fermi National Accelerator Laboratory (Fermilab). It details the types of insurance, minimum coverage limits, and specific conditions that subcontractors must adhere to.

• General Liability: Commercial General Liability with specific limits for each occurrence and general aggregate, including products-completed operations aggregate.
• Automobile Liability: Combined Single Limit for owned, non-owned, and hired automobiles.
• Excess Liability: "Following form" coverage for underlying liability policies.
• Workers' Compensation: Statutory limits and Employer's Liability with specific limits.
• Contractor's Pollution Liability: Limits per occurrence/claim and annual aggregate.
• Contractor's Professional Liability: Minimum limits for design/build or construction management services.
• Supplemental Coverages: Requirements for Aircraft Liability, Builder's Risk (Special Form), and Broad Form Cargo insurance.
• Additional Insureds: Specifies that Fermi Forward Discovery Group, LLC, the University of Chicago, Universities Research Association, Inc., and the U.S. Government must be named as additional insureds on most policies.
• Evidence of Insurance: Subcontractors must provide certificates of compliance within ten (10) days of subcontract signing.
• Sub-Subcontractor Requirements: Insurance requirements extend to sub-subcontractors.
• Indemnification: Subcontractors must indemnify FFDG for non-compliance with insurance requirements.

This document is critical for any potential bidder involved in construction. It clearly defines the financial and risk management obligations related to insurance that must be met to be eligible for and to perform the work. Bidders must ensure they can meet these requirements or factor the cost of obtaining them into their proposals.

Form / Attachment / Pricing Sheet

This document, "Exhibit C - 010010 - General Requirements," outlines the general requirements for a project involving the replacement of existing exhaust ductwork for a Desiccant Dehumidifier (DHU) at the Fermi National Accelerator Laboratory (Fermilab).

• Project Scope: Replacement of existing exhaust ductwork for the Desiccant Dehumidifier (DHU).
• Location: Fermi National Accelerator Laboratory (Fermilab) Site, Batavia, Illinois.
• Key Requirements: Includes project preparation, mobilization, hazard management (insulation removal, ductwork removal, waste management), ductwork fabrication and installation, sealing and re-insulation, drainage and plumbing, commissioning, and demobilization.
• FFDG Furnished Items/Services: Electrical power (120v for hand tools), drinking water, toilet facilities, and existing utility locates.
• Subcontractor Responsibilities: Furnishing all labor, materials, equipment, transportation, services, safety oversight, quality control oversight, and supervision. This includes site access, hauling, temporary services and facilities (lighting, telephone/internet, fire protection, ventilation, heating, drainage), and waste disposal.
• Documentation: Requirements for submittals, progress meeting minutes, punch lists, as-built drawings, and final acceptance documentation.
• Requests for Information (RFI): Procedures for submitting RFIs for clarification of contract documents.
• Attachments: Includes "Attachment A - Request for Information" and "Attachment B - QA/QC Punchlist Item Status."

This document provides a comprehensive overview of the general requirements, scope of work, site conditions, and responsibilities for bidders. It details the specific tasks involved in the ductwork replacement, the materials and services to be provided by both the subcontractor and FFDG, and the administrative and procedural requirements for project execution, documentation, and acceptance. Bidders should review this document to understand the overall project framework and their potential obligations.

Form / Attachment / Pricing Sheet

This document, "Exhibit E - 013300_Submittals," outlines the general methods and requirements for project work-related submittals. It details the procedures for submitting shop drawings, material samples, and operations/maintenance manuals. It also specifies the process for As-Built drawings and material substitutions.

• Submittal Requirements: Defines what needs to be submitted, including shop drawings, material samples, and operations/maintenance manuals.
• As-Built Drawings: Details the process for maintaining and submitting marked-up construction drawings reflecting actual site conditions.
• Submittal Review Process: Outlines the steps for FFDG's review of submittals, including response times and actions (e.g., "No Exception Taken," "Revise & Resubmit," "Make Corrections & Proceed," "Rejected," "For Information Only").
• Material Substitutions: Specifies the procedure for proposing and obtaining approval for alternative products or materials.
• Attachment A: References a "Submittal for Review Transmittal" form (provided separately) that must be used for all shop drawing submittals.

This document is crucial for bidders to understand the formal process for submitting and receiving approval for all project-related documentation, materials, and drawings. Adhering to these submittal procedures is essential for project progression and payment. It clarifies the expectations for documentation accuracy, review timelines, and the consequences of non-compliance.

Form / Attachment / Pricing Sheet

This document is a sample subcontract template for "General Electrical Service and Maintenance" between FERMIFORWARD and a Subcontractor. It outlines the terms and conditions for a subcontract issued under a prime contract with the U.S. Department of Energy (DOE) for the management and operation of the Fermi National Accelerator Laboratory (FNAL).

• Identification of Parties: Defines FERMIFORWARD and the Subcontractor.
• Prime Contract: Issued under Contract No. DE-AC02-07CH11359.
• General Purpose: To furnish management, supervision, personnel, materials, tools, and equipment for general electrical services and corrective maintenance on an as-needed basis.
• Period of Performance: Base period is November 1, 2025, through October 31, 2025.
• Order of Precedence: Specifies the order for resolving inconsistencies.
• Prices: Details the structure for supplies or services pricing, including Firm Fixed Prices (FFP) and Time and Materials (T&M).
• Indefinite Delivery / Indefinite Quantity (IDIQ): Outlines the framework for IDIQ subcontracts, including ordering procedures and limitations.
• Description of Work: References an attached Statement of Work (Attachment J-8) and a Rapid Response Statement of Work Template (J-13).
• Administration: Identifies the Procurement Specialist and Technical Representative for the subcontract.
• Invoicing: Provides instructions for submitting invoices, including required information and electronic submission to apinvoices@fnal.gov.
• Payment Schedule: Based on individual tasks or releases.
• Construction: Mentions a 10% retention for construction work until final acceptance.
• Closeout: Requires subcontractor assistance in administrative closeout.
• Property: Addresses U.S. Government Property and Subcontractor Acquired Property.
• Insurance: Requirements are detailed in Attachment J-2.
• Key Personnel: Identifies essential personnel who shall not be reassigned without approval.

This document serves as a template and provides critical information for potential subcontractors regarding the scope of work, contract structure (IDIQ, FFP, T&M), period of performance, invoicing procedures, payment terms, and administrative requirements for electrical services at FNAL. Bidders should review this to understand the contractual framework and specific obligations if they intend to bid on related opportunities.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirements for replacing the existing exhaust ductwork for the Desiccant Dehumidifier (DHU) at the Helen Edwards Engineering Research Center (HEERC) at Fermilab.

• Project Preparation & Mobilization: Mobilize labor, equipment, and materials; ensure safety and energy control via Lock-Out Tag-Out (LOTO).

• Mobilization & Hazard Management: Remove existing 2-inch duct insulation, submit a hazard analysis for non-asbestos insulation removal, remove and dispose of designated ductwork sections, and manage waste.

• Ductwork Fabrication & Installation: Create an inline trap with 90° elbows, submit design shop drawings for approval, and manage condensate by installing a pan and pitching ducting away from the DHU.

• Sealing & Re-Insulation: Seal all ductwork joints for water-tightness and install new 2-inch thick insulation.

• Drainage & Plumbing: Install 3/4" PVC piping with a deep seal trap and a condensate neutralizer with supports.

• Commissioning: Hire a third-party agent (Dry Solutions) to verify operational status and perform a final inspection.

• Demobilization: Conduct a final walkthrough and submit closeout documentation including O&M manuals, warranties, and commissioning findings.

• Work must be completed in accordance with project specifications.

• Ensure a 100% water-tight finish for ductwork joints.

• Exhaust ducting must be pitched towards the new trap and away from the DHU.

• Commissioning agent to verify proper unit operation and provide a commissioning report.

• Place of Performance: Fermi National Accelerator Laboratory (Fermilab) HEERC, FIMS 004, Batavia, IL 60510.

• Period of Performance: Estimated Start Date: 4/9/2026, Estimated End Date: 12/31/2026.

• Lock-Out Tag-Out (LOTO) per OSHA 29 CFR 1910.147.

• Submit hazard analysis for insulation removal.

• Submit field measurements and design shop drawings for approval before fabrication.

• Install new duct insulation matching existing 2-inch thickness.

• Hire Dry Solutions as the Commissioning Agent.

• Submit O&M manuals, warranties, and commissioning findings.

• Government Furnished Property: N/A.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 10/2023), is a "Statement And Acknowledgment" used to document a subcontract. It serves to acknowledge the inclusion of specific contract clauses within the subcontract agreement.

• Part I - Statement of Prime Contractor: Details the prime contract number, subcontract number, prime contractor information (name, address), and subcontractor information (name, address).
• Block 6: Confirms whether the prime contract includes the "Contract Work Hours and Safety Standards Act -- Overtime Compensation" clause.
• Block 7: States that a subcontract was awarded and identifies the awarding firm and a description of the work by the subcontractor.
• Part II - Acknowledgment Of Subcontractor: Lists the specific clauses of the prime contract that are included in the subcontract. These include various labor standards, compliance requirements, and certification of eligibility.

This form is relevant to bidders as it outlines the contractual obligations and clauses that will be passed down to subcontractors. It provides clarity on labor standards, compliance, and other requirements that may affect subcontracted work. Bidders should review the listed clauses to understand their potential responsibilities if they are to be a subcontractor on this opportunity.

Form / Attachment / Pricing Sheet

This document provides the General Decision for Davis-Bacon Wage Rates applicable to building and residential construction projects in specific Illinois counties. It is a modification (Mod 1) to a previous General Decision.

• Effective Date: January 9, 2026 (Modification 1).
• Supersedes: General Decision IL20250008.
• Applicable Counties: Du Page, Grundy, Kane, Kendall, Lake, McHenry, and Will Counties in Illinois.
• Construction Types: Building and Residential Projects (excludes landscape projects).
• Trade Classifications: Lists various construction trades (e.g., Asbestos Worker, Boilermaker, Carpenter, Electrician, Ironworker, Laborer, Painter, Plumber, Roofer, Truck Driver) with their corresponding prevailing wage rates and fringe benefits.
• Footnotes and Special Instructions: Includes details on paid holidays, vacation pay, specific work inclusions/exclusions for certain trades, and notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).
• Wage Determination Appeals Process: Outlines the procedures for appealing wage determination decisions.

Bidders must use these prevailing wage rates to ensure compliance with labor standards for any construction work performed under this opportunity within the specified counties. Failure to adhere to these wage rates can result in penalties. This document is crucial for accurately estimating labor costs in proposals.