Helicopter Inspection, Maintenance, and Repair Services for Oklahoma State Office

Form / Attachment / Pricing Sheet

This document is a "Pre-Award Inspection Checklist" used by the government to assess a contractor's readiness and capability to perform a contract, likely related to aircraft maintenance or services. It helps determine the offeror's technical capability and the level of government intervention required.

Operations:

• Verification of current manuals, maintenance procedures, and airworthiness directives.
• Confirmation of adherence to FARs concerning aircraft maintenance.
• Review of parts tracking, tool calibration, and sub-contracting procedures.
• Confirmation of drug testing program (if required) and insurance.

Personnel:

• Verification of licensed A&P and IA mechanics.
• Review of mechanic certificates and recent experience records (FAR 65.83).
• Assessment of experience/training on specific aircraft makes and models.

Facility:

• Assessment of secure hangar space for maintenance and aircraft storage.
• Verification of required equipment and special tools.
• Confirmation of proper storage and marking of hazmat items.
• Adequacy of fire extinguishers and emergency safety equipment.
• Proper marking of emergency exits.

Overall Confidence Rating:

• A rating system (High, Some, Low confidence) to indicate the government's assessment of the offeror's technical capability to perform the contract with minimal government intervention.

This checklist outlines the specific operational, personnel, and facility requirements that potential bidders will be evaluated against during a pre-award inspection. Bidders should use this as a guide to ensure they meet or exceed these standards to demonstrate their capability and increase their chances of a favorable pre-award assessment.

Solicitation / RFP / RFQ

This solicitation is for Helicopter Inspection, Maintenance, and Repair Services for the United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Wildlife Services (WS) - Oklahoma program. The services are for rotary-wing aircraft, including Bell 206B helicopters, MD-series helicopters, and similar platforms, assigned to or transiently operating in Oklahoma.

• Scheduled and unscheduled maintenance, inspections (100-hour, 300-hour, annual), troubleshooting, repairs, component replacement, and specialized mission-equipment installation.

• Capability to provide emergency, after-hours, and field maintenance support 24/7.

• Maintenance must be performed in accordance with applicable FAA regulations and manufacturer standards, even though aircraft operate as Public Aircraft Operations (PAO).

• Contractor must provide qualified personnel, facilities, tools, and technical data.

• Parts, materials, and components must be approved, traceable, and documented.

• Accurate recordkeeping, including maintenance logs, component tracking, and quality control.

• Deliverables include Inspection Completion Reports, Repair Estimates/Quotes, Return-to-Service Documentation, Parts and Materials Supporting Documentation, Emergency/Field Maintenance Status Reports, Insurance Certificates, and Facility/Personnel/Certification Verification.

• Contract Type: Firm Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ) commercial services and supply contract.

• Period of Performance: Five ordering periods, each twelve months in duration. The first ordering period is July 1, 2026 – June 30, 2027. The total contract period extends to June 30, 2031.

• Contract Ceiling: $5,000,000.00

• Offer Due Date: May 25, 2026, 1700 CT.

• Evaluation criteria are not detailed in the provided sections.

• The acquisition is marked as "UNRESTRICTED".

• The solicitation incorporates numerous FAR clauses by reference.

• The contractor must comply with safety, security, and insurance requirements, including Hangarkeepers Liability and Commercial General Liability insurance.

• Wage determination will be specified in task orders, with Service Contract Act applying.

Solicitation / RFP / RFQ

This document is a synopsis/solicitation for Helicopter Inspection, Maintenance, and Repair Services. The government intends to make one award for a firm fixed price, indefinite delivery, indefinite quantity commercial services and supply contract.

• The Performance Work Statement (PWS) referenced in "Attachment 2 - PWS" details the applicable requirements, clauses, and provisions.

• Award Type: Firm fixed price, indefinite delivery, indefinite quantity commercial services and supply contract.

• Quotes will be evaluated based on price, past performance, and technical capability to determine the best value to the Government.

• A pre-award on-site inspection of acceptable quoters' maintenance facilities may be conducted to assess technical capability.

• The evaluation will consider the contractor's ability to meet agency needs and provide the supply outlined in the SOW.

• Not specified in this document.

• Contractors must submit pricing for all items to be considered responsive.

• The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services, is not applicable.

• The document outlines USDA protest procedures (Tier 1: Contracting Officer Concern Resolution, Tier 2: Agency Protest) and requirements for filing protests.