HELICOPTER INSURANCE

Questions & Answers / Clarifications

This document provides clarification on specific details requested by a potential bidder regarding RFQ19PM0726Q0008.

• Unit Value Confirmation: The unit value for each aircraft is confirmed to be $916,406.00 USD. This information was previously missing from the attachments and is necessary for proposal preparation.

Amendment / Modification

This document is Amendment No. 0001 to Solicitation No. 19PM0726Q0008, with an effective date of April 17, 2026.

This amendment incorporates additional applicable provisions and clauses into the Request for Quotation (RFQ).

Offerers must acknowledge receipt of this amendment prior to the specified hour and date for receipt of offers. Failure to do so may result in the rejection of the offer. Acknowledgment can be made by:

• Completing items 8 and 15 of the SF 30 form and returning one copy via email.
• Acknowledging receipt on each copy of the offer submitted.
• Sending a separate letter or telegram referencing the solicitation and amendment numbers.

All terms and conditions of the original solicitation remain unchanged, except as provided in this amendment.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for helicopter insurance services for eight (8) U.S. Department of State-owned dual-engine UH-1ST helicopters. The services are required for operations within Panama, North, Central, and South America, including the Caribbean region (excluding Cuba).

• Helicopter liability insurance services in accordance with Attachment 1 – Statement of Work (SOW).

• Coverage for eight specific UH-1ST dual-engine helicopters, identified by serial and registration numbers, and model year.

• The awarded company must be legally authorized to provide insurance services in the Republic of Panama.

• Delivery Date: 15 Days after award.

• Delivery Place: Panama Republic of Panama.

• The contract period of performance is one year for each helicopter.

• The acquisition is not a set-aside for small business concerns.

• Offers are due by email to INLPROCPANAMA@STATE.GOV by 3:00 PM, May 5, 2026 (Local Time).

• Questions regarding the solicitation must be submitted in writing to CLAUDIA BURKE at INLPROCPANAMA@STATE.GOV no later than 3:00 PM, April 22, 2026.

• Evaluation Criteria: The Government will award a contract to the lowest priced, technically responsive offer.

• This acquisition is not a set-aside for small business concerns.

• Offerors must be registered in the System for Award Management (SAM) database prior to offer submission.

• This solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Applicable DOSAR provisions and clauses are also included, some with specific requirements such as the disclosure of AI use in contract performance (DOSAR 652.239-801).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically Helicopter Insurance Services for the U.S. Embassy in Panama. The solicitation is issued as a Request for Quotation (RFQ) and no written solicitation will be issued separately. The contract will incorporate applicable FAR provisions and clauses effective through FAC 2026-01 (March 13, 2026).

• Aviation insurance coverage for eight (8) U.S. Department of State-owned dual-engine UH-1ST helicopters.

• Coverage is required for operations within Panama, North, Central, and South America, including the Caribbean region (excluding Cuba).

• Offerors must submit FAR 52.212-3 "Offerors Representations and Certifications - Commercial Items" and a completed item table or detailed offer.

• The awarded company must be legally authorized to provide insurance services in the Republic of Panama.

• The period of performance is one year, with delivery required 15 days after award.

• Delivery Place: Republic of Panama only.

• Offers are due by email to INLPROCPANAMA@STATE.GOV by 3:00 PM, May 5, 2026 (Local Time).

• The Government will award to the lowest priced, technically responsive offer.

• Questions regarding the solicitation must be submitted in writing to CLAUDIA BURKE at INLPROCPANAMA@STATE.GOV no later than 3:00 PM, April 22, 2026.

• Offerors must be registered in the System for Award Management (SAM) database prior to offer submission.

• No set-aside or small business standard applies to this acquisition.

• NAICS Code: 524126.

• Defense Priorities and Allocations System (DPAS) is not applicable.

• Applicable FAR clauses include 52.212-1, 52.212-2, 52.212-4, and 52.212-5, among others. DOSAR provisions/clauses also apply.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure an Accidental Medical Expense and Liability Insurance policy for eight (8) Bell twin-engine UH-1ST helicopters owned by the U.S. Department of State.

• Provide insurance coverage for specific helicopter models (listed by serial number and registration).

• Coverage is for official activities, not commercial operations.

• Aircraft configuration: Up to 10 passengers and 2 pilots, with a standard configuration of 6 passengers, 1 crew chief, and 2 pilots.

• Insurance types: Seat insurance, Group insurance, Personal Accident.

• Law and Jurisdiction: Panama City, Republic of Panama.

• Territorial Limits: North, Central, and South America, including the Caribbean (excluding Cuba).

• Insurance company must have Spanish-speaking support staff and offices in the Republic of Panama.

• Must provide customer support in the Republic of Panama.

• Must be familiar with the Government of Panama’s Ministry of Public Security activities.

• Minimum of three (3) years of satisfactory support required.

• Ministry of Public Security may act as the executive agent for claims processing.

• Period: One (1) year, from 06/01/2026 to 05/31/2027.

• Place: Panama and specified territorial limits.

• Operating Time: Coverage for up to twelve (12) occupants per aircraft during loading/unloading and flights within the territorial limits. Average annual flight hours per aircraft not to exceed 250.

• Sum Insured:

  • Personal Accidents (Passenger/Crew): US $100,000.00 per person.
  • Third Party Liability: US $10,000,000.00 per event.
  • Accidental Medical Expense (Passenger/Crew): US $40,000.00 per person, any claim, in excess of $150 USD each and every loss. No deductible for personal accident.

• Crewmembers: Pilots must meet specific training requirements.

• Named Insured: EMBAJADA DE LOS ESTADOS UNIDOS EN PANAMA.

• Loss Experience: No losses in the last seven (7) years.

• Claims Procedures: All payments and claims in USD.

• Aircraft Maintenance: According to Original Equipment Manufacturers (OEM).

• Inspection: Vendor is invited to inspect the U.S. Department of State Aviation Program in Panama.

• Pilot Warranty: Open warranty preferred; named pilots not required.