HELIOS G4 MAINTENANCE

Other / Unclassified

This document is a "Memorandum to the File" justifying the use of other than full and open competition for an acquisition under the simplified acquisition threshold. It identifies FEI Company as the sole source for a service contract related to an FEI Helios G4 UX Scanning Electron Microscope (SEM)/Focused Ion Beam (FIB).

This document is relevant to potential bidders as it explains why the government is not soliciting offers from multiple sources for this specific requirement. The justification is based on FEI Company being the original manufacturer with proprietary rights, necessary drawings, software, and trained personnel for timely and accurate repairs. The document indicates that soliciting from another vendor would incur significant costs and cause work stoppage in government testing. This implies that any vendor interested in providing similar services would need to demonstrate capabilities that meet or exceed those of FEI Company, or that the opportunity is specifically limited to FEI Company due to these justifications.

Solicitation / RFP / RFQ

This solicitation (N0016426Q0098) is for the "FEI Helios FIB Maintenance" service contract for an FEI Helios G4 UX Scanning Electron Microscope. The Government intends to solicit and negotiate with only one source, FEI Company, but will consider quotes from other offerors. Information received may be used to determine if a competitive procurement is warranted.

• Service Contract for an FEI Helios G4 UX Scanning Electron Microscope, including MultiChem Gas Delivery and FEI EasyLift EX.

• Part Numbers: 1078716/9925364 / F7021257, 1100916/9925364.4, and 1112175 / 9925364.3.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: April 7, 2026, to April 6, 2027 (1 Lot).

• Offer Due Date: March 26, 2026, at 03:00 PM.

• Evaluation factors are detailed in Section M, which is not provided in this excerpt.

• The acquisition is marked as "UNRESTRICTED."

• The solicitation includes numerous FAR and DFARS clauses, including those related to cybersecurity (CMMC), payment instructions (WAWF), and small business representations.

• Inspection and Acceptance will be at the destination by the Government at NSWC Crane, Warfare Center.

Solicitation / RFP / RFQ

This is a sole source solicitation (N00164-26-Q-0098) from Naval Surface Warfare Center (NSWC) Crane for Helios G4 maintenance services. The government intends to negotiate with a single source, FEI Company, as they are the original manufacturer. The solicitation is issued under FAR 13.106-1.

• Helios G4 maintenance for specific equipment identifiers: 1078716 / 9925364 / F7021257, 1100916 / 9925364.4, and 1112175 / 9925364.3.

• Not specified in the provided text.

• All responsible sources may submit a capability statement.

• Offers must be emailed to Christina.l.staggs.civ@us.navy.mil.

• All required information must be received by 26 March 2026, 3:00 PM Eastern Time.

• The government reserves the discretion to determine whether to conduct a competitive procurement based on responses.

• Contractors must be registered in the System for Award Management (SAM).

• This is a sole source action, but other responsible sources may submit a capability statement.

• Synopsis exception FAR 5.202(a)(13) applies.

• Vendors are responsible for monitoring https://sam.gov/ for any amendments.

• Changes made after the closing date will only be provided to offerors who submit a quote.