Helium Mass Spectrometer Leak Detector System

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, issued as a Request for Quotation (RFQ) under solicitation number 1333ND26QNB030052. The acquisition is a small business set-aside.

• The primary requirement is for one (1) Helium Mass Spectrometer Leak Detector System, as detailed in Attachment #1 (Statement of Work).

• Deliverable is a complete system, with delivery required no later than 90 days After Receipt of Order (ARO) to NIST Boulder.

• Contract Type: Firm-fixed-price purchase order.

• Period of Performance: Delivery within 90 days ARO.

• Quotation Due Date: February 17, 2026, by 12:00 PM Eastern Time.

• Submission Method: Electronic quotations via email to junee.johnson@nist.gov and forest.crumpler@nist.gov. Reference RFQ number 1333ND26QNB030052 in the subject line.

• Questions Due: No later than 2 calendar days after solicitation issuance.

• Evaluation Criteria: Award will be made to the responsible offeror proposing the lowest price that also meets all required technical specifications. This is a lowest-priced, technically acceptable award.

• Quotation Structure: Must be divided into three distinct volumes: Volume I – Technical Quotation, Volume II – Price Quotation, and Volume III – Terms and Conditions.

• Technical Quotation: Must include technical approach, capability documentation, product literature, and demonstrate how the proposed system meets or exceeds all minimum requirements in the SOW, with citations. Evidence of manufacturer authorization is required if applicable.

• Price Quotation: Must be separate, firm-fixed-price, include all shipping costs (FOB Destination) and tariffs. Prices must remain valid for 90 days.

• This acquisition is solicited as a small business set-aside.

• NAICS Code: 334516 – Analytical Laboratory Instrument Manufacturing, with a small business size standard of 1,000 employees.

• Incorporated provisions and clauses are current through FAC 2025-06 and RFO.

• Attachment #1: Statement of Work. Attachment #2: Applicable Provisions and Clauses.

• Offerors must not simply state they will meet requirements; evidence must be provided.

Forms / Attachments / Pricing Sheets

This document contains various clauses and provisions that are incorporated by reference or in full text into the contract. It outlines the terms and conditions that will govern the contract, including instructions for offerors, representations and certifications, and specific clauses related to payment, disputes, and compliance.

• Solicitation Provisions Incorporated by Reference: Lists provisions that are part of the solicitation and may require action from the offeror. Full text is available upon request or electronically via provided links.
• Clauses Incorporated by Reference: Lists clauses that will be part of the contract. Full text is available upon request or electronically.
• Clauses/Provisions Incorporated by Reference (Specific List): Includes key provisions such as System for Award Management (SAM) requirements, prohibitions on contracting with inverted domestic corporations, trade agreements, and small business utilization.
• Clauses/Provisions Incorporated by Full Text: Details FAR 52.212-4, Terms and Conditions—Commercial Products and Commercial Services, covering definitions, inspection, acceptance, changes, disputes, payment, termination, and warranty.
• Specific Provisions: Includes Trade Agreements Certificate (52.225-6), Place of Manufacture (52.225-18), and Security Prohibitions and Exclusions Representations and Certifications (52.240-90), which require specific offeror representations and certifications.
• NIST Local Clauses: Includes instructions for contract performance during NIST operating status changes, electronic billing, and invoicing processing via the Invoice Processing Platform (IPP).

Bidders must carefully review all incorporated provisions and clauses to understand their contractual obligations. Key areas include:

• Representations and Certifications: Ensure all required representations (e.g., SAM registration, trade agreements, place of manufacture, security prohibitions) are accurately completed and submitted.
• Contract Terms: Pay close attention to clauses regarding payment, invoicing (electronic submission via IPP is required), disputes, and termination.
• Compliance: Be aware of requirements related to small business concerns, labor laws, and specific prohibitions (e.g., regarding Iran, Sudan, or covered telecommunications equipment).
• Submission Requirements: Note the specific instructions for electronic invoicing and the potential requirement to use the Invoice Processing Platform (IPP).

Statement of Work (SOW)

To procure a mobile Helium Mass Spectrometer Leak Detector System to ensure the safety and efficiency of experimental apparatus used in semiconductor chip production, specifically for CHIPS project 1.02, which focuses on improving flow metering of gases.

• Acquisition of one (1) Helium Mass Spectrometer Leak Detector System with accessories.

• The system must be capable of detecting He 4 and operate in both vacuum and sniffer modes.

• It must include a dry pump, a helium pumping speed between 1 L/s and 10 L/s, and a minimum detectable leak rate of ≤ 5 × 10-12 mbar L/s (vacuum) and ≤ 5 × 10-8 mbar L/s (sniffer).

• The system must be mobile, operate on standard US power (110-120 V, 60 Hz), and include a helium spray gun/probe and a sniffer probe at least 10 ft long.

• All components must be new and from the same manufacturer.

• Place of Performance: NIST Boulder

• Period of Performance: 90 Days ARO (After Receipt of Order)

• Delivery: No later than 90 days after receipt of order.

• Training for up to two users at NIST Boulder is required, covering system functions, maintenance, data administration, and troubleshooting.

• Inspection and acceptance will be conducted by NIST POC within 30 working days of receipt.

• A minimum of a 1-year warranty on all components is required.

• Contractor personnel must comply with NIST safety, security, identification badge, and vehicle registration requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, issued as a Request for Quotation (RFQ) under solicitation number 1333ND26QNB030052. The acquisition is being solicited as a small business set-aside.

• The government is procuring three (3) Helium Mass Spectrometer Leak Detector Systems, as detailed in Attachment #1 (Statement of Work).

• Offerors must demonstrate technical capability, meeting or exceeding all minimum requirements specified in the Statement of Work. Evidence, such as product literature and demonstrated authority to provide the items, is required.

• Contract type: Firm-fixed-price purchase order.

• Delivery: Within 90 days After Receipt of Order (ARO) to NIST Boulder.

• Quotation Due Date: February 17, 2026, by 12:00 PM Eastern Time.

• Submission Method: Electronic quotations via email to junee.johnson@nist.gov and forest.crumpler@nist.gov. Reference RFQ number 1333ND26QNB030052 in the subject line.

• Questions Due: No later than 2 calendar days after solicitation issuance, submitted in writing to the Contract Specialist and Contracting Officer.

• Evaluation Criteria: Award will be made to the responsible offeror proposing the lowest price that is technically acceptable. Technical capability must meet or exceed all minimum requirements. Price will be evaluated for reasonableness.

• Quotation Structure: Must be divided into three volumes: Volume I – Technical Quotation, Volume II – Price Quotation, and Volume III – Terms and Conditions.

• This acquisition is a small business set-aside.

• Offerors must be responsible and meet all technical specifications.

• The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-06 and the Revolutionary FAR Overhaul (RFO).

• NAICS Code: 334516 – Analytical Laboratory Instrument Manufacturing, with a small business size standard of 1,000 employees.

• Applicable attachments include: Statement of Work and Applicable Provisions and Clauses.