C--HES Playground Safety and Flood Prevention Phase I

Amendment / Modification

This amendment (0001) updates information related to travel into Havasupai and clarifies current conditions.

• Travel policy for Havasupai has been updated.
• A summary of Tribal Requirements Affecting Contract Performance is provided, including:
  • A notice dated April 2, 2026, for Government Officials, Employees, Contractors & Agents.
  • New transportation rates for the Tribal helicopter (passenger, baggage, cargo, sling load) are now in effect.
  • Upfront payment is now required for all services; post-service invoicing is no longer permitted. Nonpayment may lead to fees or penalties.
• The updated Pricing Schedule and Rates will impact travel costs.
• Attachment 11 contains the updated rates.

All other terms and conditions remain the same. Bidders should note the changes to travel policy and payment requirements, and consult Attachment 11 for updated rates, which will affect travel costs.

Other / Unclassified

This document is a notice from the Havasupai Tribal Council, dated April 2, 2026, announcing revised helicopter rates for government officials, employees, contractors, and agents. It also states a new policy requiring full payment before flight or services are performed, with no further invoicing after services are rendered.

This document is relevant to potential bidders as it outlines the new pricing structure for helicopter services, including one-way passenger flights, extra baggage, cargo, and sling services between specific locations. It also informs about a critical change in payment policy, requiring upfront payment, which will impact the financial aspects of any contract involving these services.

Forms / Attachments / Pricing Sheets

This document is a General Decision Number (GDN) for wage determinations, specifically CA20260025, effective January 23, 2026. It outlines prevailing wage rates and fringes for various construction trades in Riverside County, California, and surrounding areas. This information is crucial for contractors to understand labor costs when bidding on projects subject to Davis-Bacon or similar prevailing wage laws.

• Geographic Area: Riverside County, California, with specific notes for surrounding areas and military bases.
• Construction Types: Building, Heavy (Heavy and Dredging), and Highway.
• Trade Classifications: Detailed listings of various trades (e.g., Asbestos Workers, Boilermaker, Bricklayer, Carpenter, Electrician, Ironworker, Laborer, Plumber, Roofer, Sheet Metal Worker, Truck Driver) with their corresponding hourly rates and fringe benefits.
• Modification Dates: Indicates updates to the wage determination (01/02/2026, 01/16/2026, 01/23/2026).
• Footnotes and Special Provisions: Includes details on zone pay, premium pay for specific locations (e.g., military bases), paid vacation, paid holidays, and hazardous material work.
• Union Rate Identifiers: Explains the coding system used to denote union, survey, and state-adopted rates.

This document is essential for bidders to accurately calculate labor costs for their proposals. It ensures compliance with federal and state labor laws by specifying the minimum wages and fringe benefits that must be paid to laborers and mechanics employed on covered construction projects. Failure to adhere to these rates can result in penalties and debarment.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Fields to record the Solicitation/Sources Sought/RFI Number, Project Title, and Date of Form Submission.
• Sections for the Offeror to provide:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% (or greater) Owner of the IEE Firm
  • Legal Business Name
  • Certifying Signature
  • Unique Entity ID (UEI)
  • Printed Name

Bidders must complete and submit this form to represent their eligibility as an Indian Economic Enterprise. This representation is required throughout the solicitation, award, and contract performance periods. Failure to provide accurate information may result in penalties under federal law. Contracting Officers may request additional documentation to verify eligibility.

Questions & Answers / Clarifications

This document is a log of questions and answers related to Solicitation # 140A2326R0010. It is intended to provide clarifications to potential bidders.

This log is currently empty. It appears no questions have been submitted or answered yet.

As the log is empty, there are no current impacts on the solicitation's requirements, due dates, or submission rules based on this document.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for Phase I playground safety and flood prevention improvements at Havasupai Elementary School.

• Demolition and removal of existing playground and equipment.

• Saw cutting and removal of damaged portions of the existing basketball court slab.

• Demolition and removal of designated stair sections.

• Salvage, handling, transport, and relocation of saw-cut concrete slabs for flood control, drainage control, and erosion mitigation.

• Preparation and resurfacing of the remaining basketball court slab.

• Installation of new basketball court striping and game markings.

• Installation of one new adjustable in-ground basketball hoop system.

• Installation of temporary wood chip/wood mulch ground cover in areas of concrete removal and former playground footprint.

• Installation, maintenance, and removal of temporary construction fencing and site protection measures.

• Work must comply with contract documents, approved submittals, manufacturer instructions, and all applicable federal, tribal, state, and local laws, codes, standards, and regulations.

• Contractor must coordinate work to minimize disruption to school operations and maintain safe access.

• Environmental protection measures, erosion and sediment control, housekeeping, and limits of disturbance must be reviewed and adhered to.

• Quality of materials and workmanship must be new and of high quality, consistent with intended use.

• The project is located at Havasupai Elementary School, 40 Main Street, Supai, AZ 86435.

• Access is via helicopter or an 8-mile trail from Hualapai Hilltop.

• Phase I completion is scheduled for no later than August 2026.

• The estimated construction cost is between $250,000 and $500,000.

• The Contractor must support DSRM (Division of Safety and Risk Management) review and coordination.

• Specific submittals are required, including product data, shop drawings, and DSRM documentation.

• A Waste Management Plan (WMP) must be submitted seven (7) calendar days prior to the Preconstruction Meeting.

• Work hours are generally 7:00 a.m. to 4:00 p.m. MST, with potential for extended hours with approval.

• No separate travel reimbursement will be provided unless specifically authorized.

Form / Attachment / Pricing Sheet

This document is Standard Form 25 (Rev. 8/2016), a Performance Bond. It is prescribed by GSA-FAR for use in connection with Government contracts. This form is used to ensure that the Principal (the contractor) fulfills all contractual obligations and undertakings, including any modifications, and pays any required government taxes imposed on wages.

• Principal: Requires the legal name and business address of the contractor.
• Surety(ies): Requires the name(s) and business address(es) of the surety or sureties providing the bond.
• Penal Sum of Bond: Specifies the maximum liability of the surety, expressed in millions, thousands, hundreds, and cents.
• Contract Information: Requires the contract date and contract number.
• Obligation: Details the conditions under which the bond is void, primarily if the Principal performs all contract terms and conditions, including modifications, and pays required taxes.
• Execution: Requires signatures, typed names, and titles of the Principal and Surety(ies), along with corporate seals where applicable.
• Bond Premium: Section for recording the bond premium, rate per thousand, and total.

This form is a required attachment for certain government contracts. Bidders will need to understand the requirements for obtaining and submitting this performance bond as part of their proposal or contract execution. It outlines the financial commitment and guarantees required from both the contractor (Principal) and their surety provider to ensure contract performance and compliance.

Solicitation / RFP / RFQ

This solicitation is for the Havasupai Elementary School Playground and Flood Prevention Phase I project. The government is procuring construction services for this project.

• Construction/Demolition/Installation services.

• The project is estimated to be between $250,000 and $500,000.

• The contractor must provide high-resolution digital photographs of the completed project.

• Compliance with Davis Bacon Wage Determinations is required.

• Background investigations are required for personnel with regular contact with or control over Indian children.

• A minimum 6-foot high fence is required to enclose the construction site.

• Contract Type: Single firm fixed-price construction contract.

• Period of Performance: Sixty (60) calendar days from the notice to proceed.

• Estimated Price Range: $250,000 - $500,000.

• Proposal Submission Deadline: May 27, 2026, at 5 PM (MDT).

• Proposals must be submitted via email to Yui Hoptowit (yui.hoptowit@bie.edu).

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• Proposals will be evaluated in two phases: Preliminary Screening and Proposal Evaluation.

• Technical proposals will be evaluated on an "acceptable" or "unacceptable" basis.

• Price proposals will be evaluated for reasonableness and completeness.

• Proposal acceptance period: Ninety (90) days past the RFP closing date.

• This solicitation is set aside for Indian Economic Enterprises (IEE) and Indian Small Business Economic Enterprises.

• Offerors must meet the definition of both an Indian economic enterprise and an Indian Small Business Economic Enterprise as defined in DIAR 1480.201.

• A site visit may be arranged by contacting Yui Hoptowit no later than May 13, 2026.

• Questions regarding the solicitation must be submitted by May 15, 2026, at 5 PM (MDT) via the Questions and Answers Log.

• Bid Bond: 20% of the original contract price.

• Performance Bond: 100% of the original contract price.

• Payment Bond: 100% of the original contract price.

Form / Attachment / Pricing Sheet

This document is Standard Form 25A, a Payment Bond. It is used to protect persons supplying labor and material for a contract. The bond ensures that the Principal (contractor) and their Surety(ies) are bound to the United States of America for the payment of the penal sum.

• Principal: Information about the contractor, including name, address, and type of organization.
• Surety(ies): Information about the surety companies providing the bond, including name, address, state of incorporation, and liability limit.
• Penal Sum of Bond: The total amount of the bond.
• Contract Date and Number: Details of the contract the bond is associated with.
• Obligation: Outlines the binding agreement of the Principal and Surety(ies) to the Government.
• Conditions: Specifies when the obligation is void (i.e., if the Principal promptly makes payments for labor and material).
• Witness: Section for signatures and seals of the Principal and Surety(ies).

Bidders may need to complete and submit this form as part of their proposal or as a condition of award. It requires information about the contractor and the surety company that will guarantee payment for labor and materials. The penal sum indicates the level of financial security required.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 4/2013), is a "Statement and Acknowledgment" used to document subcontracting information. It requires the prime contractor to provide details about the subcontract and the subcontractor, and for the subcontractor to acknowledge specific clauses included in the subcontract.

• Part I - Statement of Prime Contractor: Collects information on the prime contract number, subcontract number, award date, prime contractor details, subcontractor details, and a description of the work by the subcontractor. It also includes a confirmation regarding the "Contract Work Hours and Safety Standards Act -- Overtime Compensation" clause.
• Part II - Acknowledgment of Subcontractor: Requires the subcontractor to acknowledge that certain clauses are included in their subcontract. These clauses include:
  • Contract Work Hours and Safety Standards Act - Overtime Compensation
  • Payrolls and Basic Records
  • Withholding of Funds
  • Disputes Concerning Labor Standards
  • Compliance with Construction Wage Rate Requirements and Related Regulations
  • Construction Wage Rate Requirements
  • Apprentices and Trainees
  • Compliance with Copeland Act Requirements
  • Subcontracts (Labor Standards)
  • Contract Termination - Debarment
  • Certification of Eligibility
• Sections for naming any intermediate subcontractors and for signatures and dates from both the prime contractor and subcontractor.

Bidders, particularly those acting as prime contractors, will need to complete and submit this form as part of their subcontracting plan or reporting requirements. Subcontractors will need to review and sign this form to acknowledge their understanding and agreement to comply with the listed labor standards and contract clauses. This form is crucial for ensuring compliance with federal labor laws and regulations in subcontracting.

Form / Attachment / Pricing Sheet

This document, IA Form 3000 V2, is a "Material Approval Submittal" form used by contractors to submit materials, shop drawings, equipment data, manufacturer's literature, and certificates to the Government for approval. This process is required by the contract to ensure materials comply with specifications.

• Contractor Information: Includes Contract Number, Project Number, Submission Number, and Contractor name.
• Material Description: Fields for Item No., Specification Section/Para No./Drawing No., and a detailed Description of Material (including type, model number, catalog number, manufacturer, etc.).
• Government Review: Checkboxes for "Approved," "Disapproved," "See Reverse," and "Initial" for government use.
• Contractor Certification: A section for the contractor to certify that the material complies with contract specifications, requiring date, printed name/title, and signature.
• Government Recommendation: Fields for the Project Engineer or Contracting Officer Representative to recommend "Approval" or "Disapproval," with space for comments and signature.
• Comments Section: A dedicated area for comments, numbered to correspond with applicable item numbers.

Bidders should use this form to understand the process for submitting and obtaining approval for materials that will be incorporated into the work. It outlines the required information and the steps for government review, impacting proposal preparation and project execution timelines. The form also specifies that it is to be prepared in 4 copies and provided to the contracting officer.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 8/2016), a Bid Bond. It is prescribed by the General Services Administration (GSA) and the Federal Acquisition Regulation (FAR).

• Principal: The legal name and business address of the bidder.
• Surety(ies): The name and business address of the surety or sureties providing the bond.
• Penal Sum of Bond: The maximum amount the surety is liable for, typically a percentage of the bid price.
• Bid Identification: Details of the bid, including invitation number and bid date.
• Obligation: Outlines the conditions under which the bond is void (e.g., if the principal accepts the award and provides required bonds, or pays for procurement costs if they fail to do so).
• Witnesses: Signatures and typed names/titles of the principal and surety representatives.

This form is required when a bid guaranty is specified in the solicitation. Bidders must complete this form accurately, providing details of their company, the bid, and the surety. Failure to provide a required bid bond may result in the bid not being considered.

Form / Attachment / Pricing Sheet

This document contains drawings and specifications for Phase I of the Havasupai Elementary School Playground Safety and Flood Prevention Improvements project. It details the scope of work, requirements for temporary fencing, and installation notes for a new basketball hoop and temporary wood chip surfacing.

• Phase I Scope: Demolition of existing playground equipment, installation of temporary wood chips, removal of half of the existing basketball court for reuse, and refurbishment of the remaining half court.
• Temporary Fencing: Specifications for 6'-0" high temporary chain-link construction fencing, including installation, maintenance, and removal requirements.
• Basketball Hoop Installation: Detailed notes on providing and installing a new adjustable in-ground basketball system, including footing requirements, assembly, and final adjustments.
• Wood Chip Surfacing: Requirements for temporary wood chip/wood mulch surfacing, including material quality, installation depth, subgrade preparation, and maintenance.
• Site Plans: Drawings illustrating existing conditions, proposed work areas, building layouts, and stormwater flow paths.

This document is critical for bidders to understand the specific physical work required for Phase I of the project. It outlines the materials, installation methods, and site preparation necessary for the playground and basketball court improvements, as well as the requirements for temporary site security fencing. Bidders must review these drawings and specifications to accurately estimate costs and develop a compliant proposal.