Hex Jam Nuts

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the procurement of "Hex Jam Nuts" and associated "Data Requirements" (e.g., Certificates of Compliance, Certification/Data Reports). The procurement is set aside 100% for Small Business. Prices are requested FOB Destination.

• Hex Jam Nuts: Specific types and sizes are detailed, including MIL-DTL-1222 specifications, material (Steel, SAE J995 GRADE-5 or GRADE-2), and thread direction (right or left hand).

• Data Requirements: Various exhibits (A through F) are referenced, requiring Certificates of Compliance and Certification/Data Reports.

• Drawings are referenced for the hardware items; access requires a signed Security Agreement and an approved DD2345.

• The contract type is not explicitly stated, but it is a "Request for Quotation" with an "all or none" award consideration.

• Required Delivery Dates (RDD) are September 1, 2026, for CLINs 0001-0006 and September 25, 2026, for CLINs 0007-0015.

• Submission Deadline: June 26, 2026, 03:00 PM EST.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Quotations will be evaluated for acceptability against specifications. Technical submissions not meeting minimum requirements will be rated "Unacceptable". The government intends to make an award without discussions.

• Registration: Offerors are required to be registered in SAM.gov.

• Pricing: Include delivered prices (FOB Destination). If the item is a PRICE LISTED item, include a copy of the price list. If it's a GSA ITEM, provide the GSA Contract Number.

• Set Aside: 100% Small Business Set Aside.

• NIST SP 800-171: Offerors must have a current NIST SP 800-171 DoD Assessment (not more than 3 years old) posted in SPRS, or submit a Basic Assessment for posting.

• Buy American Act: Applies if > $10,000.00.

• Free Trade Agreements: May apply if > $25,000.00.

• Offerors must fill out the form completely.

• Payment terms are Net 30 after material acceptance. Accepted payment methods include Government Purchase Card (GPC) or Wide Area Workflow (WAWF).

• "NSP" is indicated for unit and total prices, suggesting these are to be filled in by the bidder.

Other / Unclassified

This document contains several Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions. These include clauses related to:

• Telecommunications and Video Surveillance Equipment: FAR 52.204-26, FAR 52.204-24, FAR 52.204-25, DFARS 252.204-7016, and DFARS 252.204-7018 address prohibitions and representations concerning covered telecommunications equipment and services, including those from specific foreign entities.
• Supply Chain Security: FAR 52.204-29 and FAR 52.204-30 outline prohibitions and representations related to the Federal Acquisition Supply Chain Security Act (FASCSA) orders.
• Cybersecurity: DFARS 252.204-7019 and DFARS 252.204-7020 detail requirements for NIST SP 800-171 DoD Assessments for covered contractor information systems.
• Small Business Programs: FAR 52.219-1 provides representations for various small business categories.
• Payment Instructions: DFARS 252.232-7006 specifies Wide Area Workflow (WAWF) payment instructions.
• Disputes and ADR: DLAD 5452.233-9001 outlines an agreement to use Alternative Dispute Resolution (ADR).
• DLA Specific Notes: Includes provisions on superseded part numbers, manufacturing phase-out, supply chain traceability, unused government surplus property, and Warstopper Program material.
• Local Clauses: Specific instructions for Portsmouth Naval Shipyard regarding invoicing, payment methods, prohibited materials, marking, and delivery.

Bidders must review these clauses and provisions carefully as they dictate specific compliance, representation, and procedural requirements for the opportunity. Key areas include restrictions on certain telecommunications equipment, supply chain security measures, cybersecurity assessment requirements (NIST SP 800-171), small business status representations, and detailed payment and invoicing procedures via WAWF. Failure to comply with these requirements may impact eligibility for award or contract performance.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing specific data items required from the contractor. It outlines the "CERTIFICATE OF COMPLIANCE" (DI-MISC-81356A) and "CHEMICAL & MECHANICAL CERTIFICATION" (DI-MISC-82386) as data items.

• Data Item A003 (DI-MISC-81356A): Requires a Certificate of Compliance, to be submitted "One Time" with material. The requiring office is CODE 245.
• Data Item A003 (DI-MISC-82386): Requires a Chemical & Mechanical Certification, also to be submitted "One Time" with material. The requiring office is CODE 245.
• Both items reference specific contract clauses for payment and submission (252.232-7006 & 252.232-7003 or 52.232-36).
• Specific remarks detail technical content, submission procedures, and testing requirements for fasteners.

Bidders must understand these data requirements to accurately price and plan for their proposal. This CDRL specifies the types of certifications and reports that will be required post-award, including details on testing and submission formats. It highlights the need for compliance with specific contract clauses and technical specifications.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing specific data items required from a contractor. It outlines the types of reports and certifications needed for the "Hex Jam Nuts" system/item.

• Data Item A001 (DI-MISC-81356A): Certificate of Compliance. Requires submission of compliance certification, with a "One Time" frequency. Technical content is described in the contract line item. Payment and submission are governed by clauses 252.232-7006 & 252.232-7003 or 52.232-36.
• Data Item A002 (DI-MISC-80678): Certification / Data Report for Chemical & Mechanical Certification. Requires actual test results for Chemical & Mechanical tests, quantitative and in specified units. Payment and submission follow the same clauses as A001. Additional requirements include evidence of testing for fasteners and compliance with "Marking and Certification requirements for Controlled Industrial Material."

This CDRL specifies the mandatory documentation and reporting requirements for the contractor. Bidders must understand these data item requirements, including the types of certifications and test results needed, to accurately price and plan for proposal submission. Failure to comply with these data item requirements can impact payment and contract fulfillment.

Form / Attachment / Pricing Sheet

This document is a "Security Agreement for Protection of Naval Nuclear Propulsion Information." It outlines the terms and conditions for individuals or entities who will be provided with sensitive specifications or documents related to Naval Nuclear Propulsion Information. The purpose is to ensure the controlled use and protection of this sensitive information.

• Acknowledgment of receipt of sensitive specifications/documents marked as controlled pursuant to federal law.
• Stipulation that the information shall be used solely for preparing quotations or processing orders.
• Prohibition of transmission outside the company or to foreign nationals.
• Requirement for the specifications to be maintained under surveillance and kept secure.
• Prohibition of copying the specifications unless permitted by the Contracting Officer.
• Requirement to return all specifications and documents in their entirety to the Portsmouth Naval Shipyard upon contract completion.
• Fields for Signature/Date, Typed Name & Title, Company Name, Address, and City/State/Zip Code for the undersigned.
• Enclosure noted as DD Form 2345.

Bidders who are provided with sensitive Naval Nuclear Propulsion Information must sign this agreement. It signifies their understanding and commitment to protect this information according to federal law and the terms specified, including restrictions on use, transmission, and copying, and the requirement for secure handling and return of documents. This agreement is crucial for any vendor involved with classified or sensitive technical data related to this opportunity.