Hidalgo County (Edinburg or McAllen) TX, Short Term Office Rental

Form / Attachment / Pricing Sheet

This document is a vendor checklist designed to assist bidders in preparing their quotes for a short-term rental space opportunity. It outlines the minimum requirements and desired characteristics for the office space.

• Location: Edinburg or McAllen, Hidalgo County, Texas.
• Size: Minimum 8,000 sq ft, Maximum 10,200 sq ft.
• Availability: Move-in ready by July 1, 2026, for a base year of 12 months with four 12-month option periods.
• Technical Requirements:
  • ADA compliant with public access.
  • Sole access and control by USDA agencies (FSA, NRCS, RD).
  • Adequate security (locking exterior doors).
  • Exterior space for an 8ft x 20ft CONEX container.
  • Parking for 15 visitors and 25 employees/government vehicles, including handicap spaces and trailer parking.
  • Access to telephone and internet service (procured by government).
  • Minimum of ten (10) private offices (120 sq ft each).
  • Additional workspace for 7 staff.
  • Storage space of at least 900 sq ft.
  • Conference room for 10 people.
  • Server room of at least 100 sq ft.
  • Front desk reception with a secure barrier.
  • At least four bathroom stalls (2 per gender).
• Cost Inclusions: Quotes must include janitorial, all triple net costs, and all utilities in the monthly firm-fixed price rental amount.
• Desired Characteristics (Not Required): Inclusion of a Break Room.

This checklist details the essential criteria for the office space. Bidders must confirm they meet all minimum requirements and provide necessary documentation (address, layout, pictures) to demonstrate compliance. Understanding these requirements is crucial for preparing a compliant and competitive quote.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for short-term office rental space in Edinburg, Texas, associated with solicitation 12FPC426Q0045. It outlines the CLINs (Contract Line Item Numbers) for the base year and four option years.

• CLIN 0001: Base Year – Short Term Rental (12 Months)
• CLIN 1001: Option Year 1 (12 Months)
• CLIN 2001: Option Year 2 (12 Months)
• CLIN 3001: Option Year 3 (12 Months)
• CLIN 4001: Option Year 4 (12 Months)
• The sheet includes columns for Quantity, Unit of Issue, Monthly Price, and Annual Total Price.
• All price fields (Monthly Price and Annual Total Price) are currently listed as 0.0 for all CLINs.

Bidders are expected to use this sheet to provide their proposed pricing for the short-term rental space. The current zero values indicate that specific pricing details need to be filled in by the vendor as part of their proposal submission. This sheet is critical for understanding the cost structure and for submitting a complete bid.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure a short-term rental office space for the USDA Farm Service Agency, Natural Resources Conservation Service, and Rural Development in Edinburg or McAllen, TX (Hidalgo County) to ensure continued service delivery to USDA customers. This is needed because the current office space is scheduled to be vacated on July 31, 2026, and continued service within the county is essential.

Provide office space with the following characteristics:

• Size: Minimum 8,000 sq ft, Maximum 10,200 sq ft.
• Building Type: One-story or multi-floor with elevator access, ADA compliant.
• Location: Within Hidalgo County, Texas.
• Compliance: Must meet International Building Code requirements for office space occupancies (HVAC, flooring, walls, ceilings, restrooms).
• Access: ADA compliant and easy public access.
• Control: Sole access and control by the USDA agencies.
• Security: Exterior doors must lock.
• Storage: Adequate exterior space for an 8 ft x 20 ft CONEX storage container.
• Parking: Minimum 15 visitor spaces, 25 employee/government vehicle spaces, designated handicap spaces, adequate lighting, and space for 3 trailers.
• Occupancy: Desired occupancy to begin July 1, 2026.
• Services: Office space must have access to telephone and internet service (to be procured separately by the Government).
• Registration: Contractor must be registered with SAM.gov.
• Interior Layout: Minimum 10 private offices (120 sq ft each), additional workspace for 7 staff, a conference room for at least 10 people, storage space of at least 900 sq ft (300 sq ft per agency), a server room of at least 100 sq ft, and a front desk reception with a secure barrier.
• Restrooms: At least four (4) bathroom stalls (at least 2 per gender).
• Costs: Quotes must include janitorial, all triple net costs, and all utilities.

Not explicitly detailed beyond meeting the general and specific requirements for the office space.

• Period: Base year of 12 months with four possible 12-month option periods (not to exceed 5 years).

• Place: Edinburg or McAllen, TX (Hidalgo County).

• Security: Contractor employees require identity proofing (FBI fingerprint check) and a background investigation (Tier 1 or higher). Compliance with HSPD-12, OMB M-05-24, and FIPS PUB 201 is required. Costs for fingerprints are the contractor's responsibility; FBI checks and background investigations are Government-funded. Employees must maintain a current listing of all personnel with access to Government facilities/systems.

• Restrictions Against Disclosure: Contractor must keep all furnished information confidential and not publish or divulge it. Any breach must be reported immediately. Disclosure of information concerning the work requires prior written approval from the Contracting Officer. Compliance with AGAR clause 452.224-70, Privacy Act of 1974, and relevant sections of the Farm Security and Rural Investment Act of 2002 and Food, Conservation, and Energy Act of 2008 is mandatory.

• Organizational Conflicts of Interest: Contractor must avoid, neutralize, or mitigate conflicts of interest as per FAR Subpart 9.5. Any potential conflict must be reported to the Contracting Officer immediately.

• Insurance: Not Applicable.

• Mandatory Contractor Training: Not Applicable.

• Break Room

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure a short-term office rental in Hidalgo County, Texas. The Farm Service Agency (FSA), Natural Resources Conservation Service (NRCS), and Rural Development (RD) require this space to provide uninterrupted service to United States Department of Agriculture (USDA) customers. This announcement is the sole solicitation; no separate written solicitation will be issued.

• Office Space Size: Minimum 8,000 sq ft, Maximum 10,200 sq ft.

• Location: Within Edinburg or McAllen, Hidalgo County, Texas city limits.

• Building Standards: Must meet International Building Code for office space occupancies (HVAC, flooring, wall/ceiling finishes, restrooms).

• Accessibility: ADA compliant with easy public access.

• Sole Access: Provide for sole access and control by the specified USDA agencies.

• Security: Exterior doors must lock; adequate exterior space for an 8ft x 20ft CONEX storage container.

• Parking: For 15 visitors, 25 employees/government vehicles, including designated handicap spaces and adequate security lighting.

• Trailer Space: Area for three (3) trailers (approx. 15ft L x 8ft W).

• Interior Layout: Minimum of ten (10) private offices (min 120 sq ft each), workspace for 7 additional staff, a conference room for at least 10 people, storage space (min 900 sq ft total), and a server room (min 100 sq ft).

• Reception: Front desk with a secure barrier.

• Restrooms: At least four (4) bathroom stalls (at least 2 per gender).

• Utilities: Access to telephone and internet service (to be procured separately by the Government).

• Included Costs: Quotes must include janitorial, all triple net costs, and all utilities in the monthly firm-fixed price rental amount.

• Contract Type: Firm-fixed price.

• Period of Performance: One (1) base year (12 months) with four (4) one-year option periods, not to exceed five (5) years total.

• Anticipated Occupancy: July 1, 2026.

• Submission Requirements: Physical address, office space layout and pictures, verification of vendor's ability to provide space (or letter of intent if third-party space), and a vendor checklist.

• Evaluation Criteria: Award will be made to the quoter representing the lowest price technically acceptable quote.

• Quote Due Date: June 25, 2026, by 10:00 AM Eastern Time.

• Offer Acceptance Period: Prices must be held firm for 45 calendar days from the quote due date.

• Acquisition Type: Unrestricted/full and open.

• NAICS Code: 531120.

• Registration: Contractors must be registered with System for Award Management (SAM.gov) prior to providing a quote.

• Desired characteristic: Breakroom.

• Deposits are prohibited.

• Invoicing must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP).