HIF Tree Cooler A/C Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The USDA Forest Service is seeking quotes for the HIF Tree Cooler A/C Replacement project at the Raco Admin Site, Brimley, MI. This Total Small Business Set-Aside opportunity involves furnishing all labor, materials, equipment, and supervision to replace two condensing units and associated evaporator units. The estimated magnitude is between $25,000 and $100,000. Quotes are due by January 27, 2026, at 3:00 PM Eastern.
Scope of Work
The project requires the replacement of two outdoor condenser units and matching interior evaporator units for the EZ Tree Cooler A/C system. This includes:
- Installation of new condensing and evaporator units (or equal to Bohn Model BCH0030MBACZA0000).
- All necessary piping, electrical connections, thermostat, silfos, refrigerant, and nitrogen.
- Removal of old refrigerant and equipment, followed by proper disposal.
- Cleaning and leak testing of new and existing line sets.
- Testing and recharging the system with new refrigerant to ensure proper operation.
- Daily and final cleanup of work areas. The final installed system must achieve a temperature range of 25-50 degrees Fahrenheit, operate within 33-35 degrees Fahrenheit, and handle 80% humidity.
Contract & Timeline
- Opportunity Type: Combined Synopsis/Solicitation (Request for Quotation - RFQ)
- Contract Type: Firm Fixed Price (FFP) purchase order
- Estimated Magnitude: $25,000.00 to $100,000.00
- Set-Aside: Total Small Business Set-Aside (NAICS 238220, $19M size standard)
- Period of Performance: January 30, 2026, to April 1, 2026. Work must be completed by April 1, 2026.
- Response Due: January 27, 2026, at 3:00 PM Eastern
- Published Date: January 21, 2026
Evaluation
Award will be made to the responsible and acceptable offeror whose quote provides the lowest price. Acceptability will be determined by compliance with the solicitation, and responsibility by the Contracting Officer, considering factors like past performance and financial health. Offerors must hold prices firm for 30 calendar days.
Special Requirements & Notes
- Mandatory Site Visit: Quoters are required to inspect the existing equipment and site before submitting a quote. Contact Todd Kenyon (todd.kenyon@usda.gov, 906-298-8127) to schedule.
- Submission: Email a completed and signed "Attachment 2 - Schedule of Items" to paul.boucher@usda.gov.
- Wage Rates: Prevailing wage rates and fringes for Chippewa County, MI (General Decision Number MI20260113) apply and are crucial for labor cost estimation.
- Attachments: Detailed documents include Statement of Work, Solicitation Terms and Conditions, Schedule of Items, Drawings, Site Plan, Vicinity Map, Pictures, and Wage Rates.
- Amendment: Amendment 0001 updated the period of performance and extended the offer receipt date. Bidders must acknowledge receipt of this amendment.
- Questions: Submit questions via email to paul.boucher@usda.gov and todd.kenyon@usda.gov.