High-Definition medical-grade video borescope units
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Marion VA Medical Center and Evansville VA Health Care Center, is soliciting proposals for High-Definition medical-grade video borescope units. This Unrestricted procurement seeks four complete units for sterile processing departments to inspect surgical instruments. Proposals are due May 8, 2026.
Scope of Work
The requirement is for four (4) complete, medical-grade digital video borescope units: two for the Marion VA Medical Center and two for the Evansville campus. These units will be a one-time purchase for use in Sterile Processing departments to thoroughly inspect surgical instruments with lumens. Key specifications include:
- Stand-alone units requiring no network connection.
- High-definition monitors (minimum 11.6 inches, 400x400 pixels) for clear visualization, meeting AAMI ST91:2021 standards.
- Borescopes of 1.2 m x 1.0 mm, suitable for delicate lumens.
- Units must be cleanable, disinfectable, and water-resistant.
- Vendor must provide a repair guarantee, accredited staff for support, setup, education, and troubleshooting.
- Support for future purchases of additional borescope sizes is required.
- Full-service maintenance through a service agreement, including recurring and preventive maintenance.
- Response times for failures: temporary solution within 24 hours, permanent solution planned within five business days.
- Compliance with all local, state, and federal safety regulations.
- Provision of manufacturer's recommended performance/maintenance schedules and projected lifespan documentation.
Contract Details
- Type: Firm Fixed Price, FOB Destination.
- Set-Aside: Unrestricted.
- Product Service Code: 6515 (Medical And Surgical Instruments, Equipment, And Supplies).
- Place of Performance: Marion, IL and Evansville, IN.
Submission & Evaluation
- Offers Due: May 8, 2026, by 11:00 AM CT.
- Technical Questions Due: May 1, 2026, by 11:00 AM CT.
- Submission Method: Electronically via email to jonathan.lutmer@va.gov.
- Offer Structure: Two parts – Priced Response and Non-Priced Response.
- Priced Response: Signed SF 1449, Section B.1, Section B.4, detailed quote, and an Authorized Distributor letter from the OEM.
- Non-Priced Response: Technical capabilities statement and past performance data (maximum three references).
- Evaluation Criteria: Technical Capability, Past Performance, and Price. Technical and Past Performance are considered more important than Price.
- Eligibility: Offerors must be authorized distributors and registered in SAM.gov.
Contact Information
- Primary Contact: Jon Lutmer, Jonathan.lutmer@va.gov, 410-446-3862.