High Frequency RF Equipment

Solicitation / RFP / RFQ

This Request for Proposal (RFP) is for the procurement of specific cryogenic electronic components for the Fermi National Accelerator Laboratory (Fermilab). Fermi Forward Discovery Group, LLC (FFDG) is soliciting firm-fixed price proposals for these items.

• Item 1: 1x Cryogenic LNA Amplifier (RF bandwidth: 6-20 GHz, Noise Temp: 4.7k typical, Noise Figure: 0.070dB typical, Gain: 38dB, DC power: Vd=0.70V, Id=14mA, female SMA RF connectors, 9-pin female Nano-D DC connector).

• Item 2: 4x DC-Connector (9-pin Male Nano-D pigtail).

• Item 3: 4x Ferrite Component (Smaller Single Junction Circulator, 10-18 GHz, Cryogenic, Insertion loss: 0.3 dB typical, Isolation: 18dB typical, Port match: 19dB typical, SMA female RF connectors).

• Contract Type: Firm-fixed price.

• FOB: Fermilab.

• Terms: Net 30.

• Award Basis: Best value source selection, prioritizing the lowest price among technically acceptable offerors. FFDG intends to award without discussions.

• Proposal Due Date: June 17, 2026, by 5pm CDT.

• Submission Requirements: Completed RFP page, SARC Form (Subcontractor Annual Reps & Certs Rev. 8), and PUR-466 Form (Proposal Certifications Rev. 5 Dated 10/14/2025).

• Freight Charges: Must be included in the quotation.

• Not specified in the document.

• The materials, supplies, or services are for work done under Prime Contract No. 89243024CSC000002 with the U.S. Department of Energy.

• General Terms and Conditions for Commercial Products and Commercial Services (08.2025) apply and are available at: https://procurement.fnal.gov/terms-conditions/

• Ship to: Fermilab Receiving Warehouse 2, Kirk Rd and Wilson St, Batavia, IL 60510, United States.

• All contractual questions should be directed to Rhiannon Patterson at rhiannon@fnal.gov or 605-431-2905.

Form / Attachment / Pricing Sheet

This document, titled "Subcontractor Annual Representations & Certifications (SARC)," is a form required for subcontractors. It collects essential business and compliance information from offerors to ensure they meet federal requirements and are eligible for subcontract awards. It is effective for 12 months from the signature date.

• Offeror Information: Name, address, contact details, number of employees, EIN/TIN, DUNS #, website.
• Business Category: Ownership (U.S. or foreign), operating structure (corporation, LLC, etc.), and common parent information.
• Small Business Classifications: Allows offerors to self-certify as Large Business, Small Business, or Foreign Business, and to select specific small business diversity categories (e.g., Woman-Owned, Veteran-Owned, HUBZone).
• Executive Compensation: Requires reporting of top executive names, titles, and compensation if specific revenue thresholds from federal contracts are met.
• Offeror Responsibility: Certifications regarding accounting systems, compliance with anti-trafficking laws, and employment eligibility verification (E-Verify).
• Export/Import Control: Agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes limitations on pass-through charges for cost reimbursement subcontracts.
• Certification: A final section for authorized representatives to certify the accuracy of the provided information and acknowledge awareness of government contracting programs.

Bidders must complete and submit this form accurately. It is crucial for determining eligibility, compliance, and for the government's record-keeping and reporting requirements. Failure to complete this form correctly may impact the ability to receive an award or subcontract. Specific sections, such as small business classifications and executive compensation, may influence evaluation or reporting obligations.

Form / Attachment / Pricing Sheet

This document, "FFDG General Terms and Conditions for Commercial Products and Commercial Services (08/2025)", outlines the standard terms and conditions that will govern subcontracts for commercial products and services. It serves as a foundational document for potential bidders to understand the contractual framework.

• Definitions: Clarifies terms used throughout the document, including "CFR," "Commercial product," "DEAR," "DOE," "FFDG," "FAR," "Fermilab," and "Subcontractor."
• Scope of Subcontract: Defines the scope as commercial products or services, entered into under FFDG's Prime Contract with the Department of Energy for the operation and management of Fermi National Accelerator Laboratory.
• Independent Contractor: Stipulates that the Subcontractor is an independent contractor, not an agent or employee of FFDG or the Government.
• Payment Terms: Details payment procedures, including timing after acceptance and invoice receipt, and discount computations.
• Inspection: Grants FFDG the right to inspect and test commercial products and services.
• Licenses and Permits: Requires the Subcontractor to maintain all applicable licenses and permits.
• Changes and Modifications: Outlines the process for FFDG to make changes to the work, services, or supplies, and the Subcontractor's right to an equitable adjustment.
• Indemnification and Liabilities: Covers the Subcontractor's responsibility to indemnify FFDG and the Government, assumption of risk until acceptance, and limitations of liability.
• Termination and Non-Waiver of Defaults: References FAR clauses for termination and states that FFDG's failure to enforce terms does not constitute a waiver.
• Laws and Regulations; Disputes; Applicable Law: Mandates compliance with applicable laws and regulations, and outlines a multi-step dispute resolution process including negotiation, mediation, and binding arbitration.
• Release of Information: Restricts the disclosure of information related to the subcontract without prior written approval.
• Notifications: Requires the Subcontractor to notify FFDG of certain actions, claims, or circumstances that may jeopardize performance.
• Entire Agreement and Order of Precedence: Establishes the subcontract document, these terms and conditions, and other referenced documents as the entire agreement, with a specified order of precedence for resolving inconsistencies.
• Site and Facilities Access: Details requirements for subcontractor personnel accessing Fermilab facilities or computer systems, including restrictions on foreign nationals.
• Environment, Safety & Health (ES&H): Outlines the Subcontractor's responsibility for protecting health and safety and complying with environmental, safety, and health regulations.
• Stop-Work Order: Incorporates FAR 52.242-15, allowing FFDG to issue stop-work orders.
• Insurance: Requires compliance with insurance requirements.
• Information Technology Acquisitions: Mandates compliance with IT security policies and requirements.
• Special Government Flow Down Provisions: Incorporates numerous FAR and DEAR clauses applicable to subcontracts, categorized by value and type of service/product.

This document is critical for any potential bidder as it defines the fundamental contractual obligations, rights, and responsibilities. Bidders must review these terms to understand the legal framework, payment terms, dispute resolution processes, safety and security requirements, and the extensive list of incorporated FAR/DEAR clauses that will govern any resulting subcontract. Understanding these conditions is essential for assessing the feasibility and risks associated with the opportunity and for preparing a compliant proposal.

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," outlines various certifications and representations that offerors must complete and submit as part of their proposal package. It is designed to ensure compliance with federal regulations and contract requirements.

• Export/Import Control: Requires information on the offeror's export compliance point of contact and representations regarding items furnished under the subcontract concerning military or space applications and the US Munitions List or Commerce Control List.
• Buy American - Construction Materials (OCT 2022): Defines terms related to domestic and foreign construction materials and requires offerors to certify compliance with the Buy American statute, including domestic content tests and potential waivers.
• Certificate of Independent Price Determination: Requires offerors to certify that prices were determined independently and without collusion.
• Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions: Requires certification that no federal appropriated funds were used to influence federal transactions and disclosure of any lobbying contacts.
• Certification Regarding Responsibility Matters: Requires offerors to certify their responsibility status, including debarment, suspension, and tax delinquency.
• Certification Regarding Trafficking in Persons Compliance Plan: Requires certification of compliance with policies to prevent trafficking in persons, particularly for work performed outside the United States.
• Buy American Certificate (OCT 2022): Requires specific certifications regarding domestic and foreign end products, including considerations for COTS items and critical components.
• Revision Table: Details the history of changes to the document, including updates to clauses, dates, and administrative fixes.

This document is critical for bidders as it outlines mandatory certifications and representations required for proposal submission. Failure to complete these sections accurately and completely may render a proposal non-compliant or affect the offeror's responsibility determination. Bidders must carefully review each section to ensure they can truthfully make the required certifications based on their company's operations and the specifics of their proposed offer.