High power Tunable Diode Laser System with All-Digital Control Electronics, No Equivalents or Substitutions

General Terms and Conditions

This document outlines the General Terms and Conditions for commercial products and services provided to Brookhaven Science Associates, LLC (BSA) at Brookhaven National Laboratory. It establishes the contractual framework between BSA and its contractors.

• Definitions: Clarifies key terms used throughout the document, such as "Agreement," "BSA," "Contractor," and "Government."
• Order of Precedence: Establishes the hierarchy for resolving inconsistencies within the agreement documents.
• Contractual Obligations: Covers acceptance of agreements, complete agreement clauses, and unauthorized obligations.
• Workplace and Reporting: Includes policies on respectful workplaces and reporting environmental, safety, health, and technical concerns.
• Financial and Legal Terms: Details payment terms, changes, inspection, taxes, title and risk of loss, warranty, limitation of liability, and compliance with laws.
• Specific Clauses: Addresses compliance with IPv6 standards for IT, patent indemnity, reporting of royalties, suspect/counterfeit items, and applicable law.
• Incorporated Clauses: Lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses that are incorporated by reference, covering a wide range of topics including ethics, small business utilization, labor laws, and environmental considerations.

This document does not contain specific submission or evaluation criteria for a particular solicitation. It provides the standard terms and conditions that will govern any resulting contract or agreement.

No specific set-aside or eligibility requirements are detailed within this general terms and conditions document. These would typically be found in the specific solicitation or contract announcement.

This is a comprehensive set of terms and conditions that potential bidders should review carefully as they form the basis of any agreement with BSA for services or products at Brookhaven National Laboratory.

Form / Attachment / Pricing Sheet

This document is a "DRAFT" Purchase Order (PO) from Brookhaven National Laboratory (BNL) to "ANY VENDOR". It details specific items being procured, quantities, pricing, and delivery dates.

• Purchase Order Number: BNL-0000476548
• Vendor: ANY VENDOR
• Bill To: Brookhaven National Lab, Fiscal Division Building 400-D, PO Box 5000, Upton, NY 11973-5000
• Ship To: Brookhaven National Lab, Receiving: Bldg 98 Rochester St, Upton, NY 11973
• Contractual Representative: MALEN VALENCIA
• Items Procured:
  • DLC DL PRO HP 397 High power tunable diode laser system
  • UPGR DLC PRO 2ND DL Enables control of 2 diode lasers with one DLC pro
  • HF-ANGSTROM WS/6-200 High-precision wavelength meter
  • HF-PCS2 Two-channel photonic crystal fiber switch
  • HF-PID2-DIGI active stabilization for up to two TOPTICA lasers
• Due Dates: Primarily 09/25/2026 for listed items.
• Terms and Conditions: References Brookhaven Science Associates, LLC General Terms and Conditions for Commercial Items and Services, Rev. 23.0 (May 2025) and Brookhaven National Laboratory Supplier Quality Assurance requirements BNL-QA-101.
• Shipping Requirements: Specific instructions regarding packing slips, insurance, delivery locations, and advance notification for heavy shipments.
• Invoicing: Electronic invoice submittal preferred via PDF to APINVOICES@BNL.GOV.

This document outlines a specific procurement action, detailing the exact items, quantities, and delivery expectations. Vendors can use this to understand BNL's purchasing needs for these types of equipment and to verify if they can meet the specified requirements, terms, and conditions. The "DRAFT" status indicates this is a proposed order, subject to finalization.