High Quality Water & Demineralized Feedwater - Amended

Amendment / Modification

This amendment to Solicitation N4215826QE0070001 provides responses to vendor questions and extends the proposal submission deadline.

• Section A - Solicitation/Contract Form: The "Response Due Date" has been changed.

• Section G - Contract Administration Data: Contains "Solicitation Questions and Answers."

• The proposal submission deadline has been extended from March 2, 2026, to March 11, 2026, at 12:00 PM EST.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) developed by the Government. Its purpose is to outline the methods the Government will use to ensure the contractor performs in accordance with the Performance Based Service Contract (PBSC) standards and meets the quality requirements set forth in the contract documents. It is provided to support the contractor's efforts in developing their own quality control plan.

• Purpose: To ensure systematic quality assurance methods are used for contract administration and that the Government receives the quality of services specified.
• Authority: Issued under FAR Part 37 and FAR 52-212-4(a).
• Scope: Establishes performance metrics for the Badging and Access Control position as outlined in the PWS. It clarifies that the contractor is responsible for their own quality control, while the QASP provides Government surveillance oversight.
• Responsibilities: Outlines roles for the Contracting Officer (CO) and Contracting Officer Representative (COR).
• Methods of QA Surveillance: Details methods such as Random Monitoring, Random Checks/Inspections, Customer Feedback, and Documentation review.
• Identified QA Surveillance Items: Includes requirements for the contractor to ensure quality service, submit a management/quality control plan, and provide data deliverables (monthly personnel reports).
• Documentation: Specifies the COR will maintain a QA surveillance file and that Contract Discrepancy Reports (CDRs) may be issued for non-compliant items.
• Analysis of Contractor Performance: Describes monthly performance analysis to determine surveillance levels and corrective actions.
• QASP Matrix: Provides a table detailing performance elements, requirements, surveillance methods, frequency, and acceptable quality levels for contract deliverables, personnel qualifications, overall performance, and invoicing.
• Incentives/Disincentives: Mentions annual Contractor Performance Assessment Reporting System (CPARS) reports and the potential for contract termination or loss of future contracts due to unsatisfactory performance. It also notes that work failing to meet requirements may need to be corrected at no additional cost.

This QASP is crucial for bidders as it defines the Government's expectations for quality and performance monitoring. It highlights the specific metrics, surveillance methods, and acceptable quality levels that will be used to evaluate contractor performance. Bidders should use this document to understand the Government's oversight approach and to develop a robust quality control plan that aligns with these requirements, ensuring they can meet or exceed the specified standards.

Solicitation / RFP / RFQ

This solicitation is for the rental of demineralizer rigs to provide highly purified water for plant maintenance at Norfolk Naval Shipyard (NNSY) and Naval Station Norfolk (NSN). The contract will be a Base Year with four Option Year extensions.

• Rental of demineralizer rigs with specific water quality specifications (e.g., conductivity, pH, chloride, silica).

• Rigs must be roadworthy, easily movable, and equipped with specific components like activated charcoal filters, demineralizer resin beds, and conductivity monitoring devices.

• Contractor must provide operators, maintenance, and ensure equipment is maintained in safe operating condition.

• No mercury or mercury-containing compounds are to be intentionally added to or come in contact with any hardware or supplies.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ), Firm Fixed Price (FFP).

• Period of Performance: Base Year (06 Apr 2026 - 05 Apr 2027) with four Option Year extensions.

• Estimated Value: Not explicitly stated, but the solicitation number is N4215826QE007.

• Proposals are due by 02 March 2026, 12:00 PM Local Time.

• Evaluation will be based on Price, Technical Acceptability, and Past Performance (Lowest Price Technically Acceptable - LPTA).

• Non-price proposals should include a Technical Acceptability Certification Form, a Technical Plan, a Past Performance Information Form, and a Past Performance Questionnaire.

• Price proposals should include a completed Standard Form 1449 and a detailed price breakdown.

• The acquisition is listed as UNRESTRICTED.

• NAICS Code: 532490 (Rental and Leasing of Construction Machinery and Equipment).

• All reports delivered under this contract must prominently show specific information on the cover.

• Contractors must comply with safety requirements and may need to obtain DBIDS cards for access to NNSY.

• Specific instructions regarding electronic submission via WAWF are provided.

Form / Attachment / Pricing Sheet

This document outlines the Contract Administration Plan (CAP) for Fixed Price contracts. It delineates the responsibilities of various government personnel involved in contract administration to ensure efficient processing and oversight.

• Procuring Contract Office (PCO): Responsible for pre-award duties (solicitation, negotiation, award), pre-award inquiries, Freedom of Information Act (FOIA) requests, contract modifications, and post-award conferences.
• Contract Administration Office (CAO): Responsible for matters specified in FAR 42.302 and DFARS 42.302, excluding areas assigned to others.
• Paying Office: Responsible for processing payments upon documented acceptance of invoices.
• Contracting Officer's Representative (COR): Serves as the primary interface with the contractor. Key duties include:
  • Technical interface and providing technical instructions (without issuing contractual changes).
  • Contract surveillance to monitor performance, progress, and efficiency, ensuring no personal services are provided.
  • Alerting the PCO to performance problems, schedule slippage, and recommending corrective actions.
  • Completing Contractor Performance Assessment Reports (CPARs) if applicable.
  • Quality assurance, inspection, and acceptance of services/deliverables.
  • Reviewing and certifying invoices.
  • Developing statements of work for change orders and preparing independent government cost estimates.
  • Maintaining contract files and correspondence.
  • Managing Government Furnished Property.
  • Ensuring adherence to security requirements and standards of conduct.
  • Preparing annual performance evaluations and assisting with contract close-out.
• Technical Assistant (TA): Provides administrative and monitoring support to the COR, identifies deficiencies, reviews deliverables, and assists with reporting, but cannot issue technical direction.

This document clarifies the roles and responsibilities of government personnel involved in contract administration. Bidders should understand who to contact for different types of inquiries (technical, contractual changes, payments) and the COR's role in performance monitoring, acceptance, and reporting. It emphasizes that only the PCO/CAO can modify contract terms and that contractors must notify the PCO of any perceived out-of-scope requests.

Form / Attachment / Pricing Sheet

This attachment requires bidders to certify their technical capabilities regarding demineralizer rigs. Bidders must complete the entire table, indicating whether they meet or do not meet each listed technical capability by initialing the YES or NO box. This certification must be submitted with the quote to be considered for award.

• Technical Capability Certification: Bidders must address specific technical capabilities for demineralizer rigs.
• Capacity Requirements: Details on daily and yearly gallon processing capacities (e.g., 16,500 gallons daily, 6,022,500 gallons yearly).
• Rig Equipment: Minimum required equipment includes activated charcoal filters, a demineralizer resin bed, an 80-micron or finer metal edge-type outlet filter, and a conductivity monitoring device with alarms.
• Water Quality Specifications: Demineralized water must meet specific standards for conductivity (<= 2.5 micromhos/cm), pH (6.0-8.0), chloride (<= 0.1 ppm), silica (<= 0.2 ppm), halogenated organics (<= 0.1 ppm), non-halogenated total organic carbon (<= 2.0 ppm), and sodium (<= 20.0 ppb).
• Operational Requirements: Includes flushing modes, fail-safe automatic shutoff devices, accessible gauges and meters, calibration requirements, minimum processing capacity between regenerations (150,000 gallons), flow rate (50-200 gpm), and pressure specifications.
• Physical and Connectivity Requirements: Specifies connection types (2-1/2 inch fire hose inlet, 1-1/2 inch quick disconnect outlet), roadworthiness, dimensions (max 12 ft wide x 60 ft long), and electrical requirements (120 VAC or 440 VAC).
• Schematics: Bidders must provide a current schematic of each rig with their proposal, detailing all components.
• Regeneration and Maintenance: Contractor is responsible for regenerating rigs at their facility, with a changeout time not exceeding 6 hours. Activated charcoal filters must be changed yearly.

This document is critical for bidders to understand the specific technical requirements and performance standards for the demineralizer rigs. Accurate completion and submission of this certification are mandatory for proposal consideration. Bidders must ensure their proposed equipment meets all specified capabilities and specifications.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for use by agencies or companies to evaluate a contractor's past performance on previous contracts. The Norfolk Naval Shipyard (NNSY) Service Contracts Division uses this questionnaire to assess the probability of a contractor's successful accomplishment of work required for an upcoming contract award.

• Requester Information: Fields to be completed by the company submitting the questionnaire, including Company Name, POC, Email, Contract/PO Number, Amount, Type, Period of Performance, and Address.
• Completion Details: Fields for the responding agency/company to fill out, including Command/Company Name, POC, Email, Address, and Phone Number.
• Evaluation Sections: Questions are categorized to assess:
  • Quality/Meeting Contract Requirements (customer satisfaction, rework, deficiencies, innovative work)
  • Quality/Timeliness (delivery schedule adherence, timeliness of reports/invoicing)
  • Quality/Contractor Responsiveness (response to concerns, problem isolation/resolution, corrective actions)
  • Contractor's Cost Control (adherence to price/cost, reasons for value changes)
• Additional Observations: Open-ended questions for overall strengths/weaknesses, satisfaction with award, and awareness of similar efforts by the contractor.

Bidders should be aware that their past performance will be evaluated using this questionnaire. Understanding the specific areas of inquiry (quality, timeliness, responsiveness, cost control) can help contractors prepare for potential past performance discussions and ensure they have relevant data to support their performance history. The contact information provided is for the NNSY personnel to whom the completed questionnaire should be returned, not the contractor who originated the request.

Form / Attachment / Pricing Sheet

This document is the "Past Performance Information Form" (Attachment 2) provided to assist vendors in submitting past performance references as part of their proposal. It serves as a template for gathering essential details about a vendor's previous contract performance.

• Vendor Information: Name of Vendor.
• Contract Details: Contract Number/Identifier, Customer Name & Location, Customer Point of Contact (Name & Title), Telephone Number and e-mail address.
• Contract Performance Metrics: Total dollar value (broken into annual increments), Number of personnel (FTE) performing per year (average), Period of Performance (From/To).
• Work Description: A detailed description of the work performed, sufficient to demonstrate relevance to the solicitation's scope.
• Subcontractor Information: Details on subcontractors utilized, extent of their work, and annual dollar value of subcontracts.

Bidders must complete and submit this form with their proposals to provide the government with specific, verifiable information about their past performance on relevant contracts. This information is crucial for the government's evaluation of the bidder's capability to successfully perform the work described in the solicitation.