High Velocity Oxygen Fuel (HVOF) System Calibration and Maintenance

Performance Work Statement (PWS)

To provide annual calibrations, inspections, and preventive maintenance for four (4) Multi-Coat High Velocity Oxygen Fuel (HVOF) systems located at Robins Air Force Base, Georgia.

• Perform annual calibrations on HVOF systems and components, providing a Certificate of Calibration within 48 hours of verification.

• Conduct complete inspections of each system and its components during scheduled visits, communicating results and risks within three business days.

• Provide preventive maintenance, including leak checks, gas flow/pressure checks, and component evaluations.

• Offer unlimited telephone technical support Monday through Friday, 6:30 am to 7:00 pm EST.

• Identify and price required new parts within 48 hours for Government approval.

• Maintain a clean work area after performing maintenance.

• Address "Over and Above" work through a negotiated proposal and contract modification.

• Calibrations must meet original equipment manufacturer's specifications.

• Certificates of Calibration must be provided in PDF format.

• Inspection results and risk assessments must be communicated promptly.

• Environmental compliance with federal, state, and local laws is required.

• Specific procedures for spill response and notification are detailed.

• On-site contract services will be performed in Building 327 at Robins Air Force Base, Georgia.

• Work hours are typically 8:00 am to 5:00 pm EST, Monday through Friday, with potential for adjustments by the Government.

• Compliance with environmental regulations and the Robins AFB Integrated Solid Waste Management Plan.

• Adherence to security regulations, including potential DBIDS ID card requirements for access.

• Completion of mandatory EMS Awareness Training and EnMS Training.

• Establishment and maintenance of an acceptable safety program.

• Mishap notification procedures must be followed.

• Services are not considered Mission Essential during crisis.

• Invoices and payment requests must be submitted electronically via PIEE/WAWF.

Sources Sought Synopsis

This market survey seeks to identify potential sources capable of performing annual calibrations, inspections, and preventive maintenance for four (4) Multi-Coat High Velocity Oxygen Fuel (HVOF) systems located at Robins Air Force Base, Georgia. The contractor will also provide technical support via telephone.

• Annual calibrations, inspections, and preventive maintenance of HVOF systems.

• Technical support via telephone.

• Maintenance includes, but is not limited to, booth structure, robot, robot controller, operator desk, software, dust collectors, turntables, gas safety monitors (GSMs), process control centers (PCCs), gas management centers (GMCs), electrical cables, electrical/electronic controls, gas hoses, HVOF guns, powder feeders, chillers, and heat exchangers.

• Interested contractors must submit documentation supporting their company's capability.

• Responses to the Contractor Capability Survey (Parts I and II) are required.

• Responses must be received no later than close of business 7 March 2026.

• Submissions should be sent via email to Joshua Sharpe (joshua.sharpe.6@us.af.mil) and Traci Chance (traci.chance@us.af.mil).

• Attachments should not exceed 10 MB per email; multiple emails are acceptable.

• Both large and small businesses are encouraged to participate.

• Joint ventures or teaming arrangements are encouraged.

• For small business respondents, no set-aside decision has been made. The government will determine the final strategy after analyzing responses and other market research.

• Small businesses unable to meet the full requirement are encouraged to describe teaming/partnership/joint venture/subcontracting arrangements and provide evidence.

• Small businesses are asked to identify work areas that should be broken out exclusively for Small Business.

• Questions regarding this market survey should be directed to Joshua Sharpe or Traci Chance.

• The document includes a Contractor Capability Survey with sections for Business Information and Capability Survey Questions.