Hill AFB - Tribal Meeting & Consultation

Solicitation / RFP / RFQ

This solicitation seeks proposals for comprehensive support for two tribal consultation objectives. The primary objective is to conduct a cultural survey of a designated portion of the Utah Test and Training Range (UTTR) in partnership with designated Traditional Cultural Specialists (TCSs) from tribes affiliated with Hill Air Force Base and the UTTR. The secondary objective is to provide expert consultation support at the Utah DoD Annual American Indian Meeting.

• Facilitate and conduct a traditional cultural specialist survey of a designated portion of the UTTR.

• Provide expert consultation support at the Utah DoD Annual American Indian Meeting.

• The contractor must possess demonstrated experience in coordinating tribal surveys and consultation.

• The contractor must have an understanding of the ethnographic history of the UTTR.

• The contractor must be able to reimburse tribes for expenses and pay.

• A principal investigator who meets Secretary of the Interior professional qualification standards is required.

• All TCSs must be identified by the corresponding tribal government.

• Contract Type: Firm Fixed Price.

• Period of Performance: The solicitation includes an initial ordering period from April 13, 2026, to April 12, 2027, with multiple option periods extending through April 12, 2031. There is also a 6-month option period.

• NAICS Code: 541720

• Size Standard: USD 19,000,000.00 Annual receipts

• Set-Aside: 100% Small Business Set-Aside.

• Proposals are due by 11:30 AM local time on April 9, 2026.

• Evaluation factors for award are detailed in Section M.

• This solicitation is a 100% Small Business Set-Aside.

• The document includes detailed information on supplies/services, delivery schedules, contract clauses, representations, and certifications. Key personnel include James Bruce and Stephanie Hatlem for information, and Anya Kitterman for contract administration and WAWF point of contact.

Amendment / Modification

This amendment modifies the solicitation FA820126R0010, originally dated March 20, 2026, with the following key changes:

• Proposal Due Date Extended: The response due date has been extended from April 2, 2026, to April 9, 2026. The response due time has also been adjusted from 4:30 PM to 11:30 AM.

• Option Line Items Updated: Several existing option line items (1001 through 1006) have been modified. The descriptions have been updated from a "6-month option" to "OY1" (Option Year 1).

• New Option Line Items Added: Numerous new option line items have been added, primarily for Option Period 2 (OY2), Option Period 3 (OY3), Option Period 4 (OY4), and Option Period 1 (OY1) with 6-month durations. These added items include:

  • Program/Project Manager
  • CADD/GIS Operator
  • Administrative Support
  • Tribal Cultural Specialist
  • Travel
  • Other Direct Costs

• Inspection and Acceptance Locations Added: New inspection and acceptance locations have been added for various option line items, all associated with DoDAAC F2D0AA at Hill AFB, UT. Anya Kitterman is listed as the POC.

• Delivery Information Updated/Added: Delivery information, including ordering periods and service performance sites, has been added or modified for numerous line items across different option periods.

• Solicitation/Contract Form (Section A)

• Supplies or Services & Prices or Costs (Section B)

• Inspection and Acceptance (Section E)

• Deliveries or Performance (Section F)

The proposal due date has been extended to April 9, 2026. Bidders should review the updated option line items and delivery information to ensure their proposals accurately reflect the revised requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document provides sample Performance Work Statements (PWS) for two distinct types of tasks that may be ordered under an IDIQ contract. These are illustrative examples to demonstrate potential scope, complexity, and deliverables.

SAMPLE PWS 1: CULTURAL RESOURCE SURVEY (SERVICE AREA 1)

• Conduct a Traditional Cultural Specialist (TCS) survey of a portion of the UTTR to identify, assess, and evaluate sites of tribal significance.
• Involves desktop research and field visits with a Project Principal Investigator, support staff, and designated TCS from affiliated tribes.
• Focuses on identifying areas of significance outside traditional archaeological understanding, assisting Hill AFB in fulfilling federal trust and treaty responsibilities.
• Requires coordination with Hill AFB CRM, ITLO, and affiliated tribal governments.
• Deliverables include: Kick-off Meeting Minutes, Monthly Status Reports, Invitation to Consult Letter, Work Plan, Research Design, Fieldwork Letter Report Summary, Desktop and Fieldwork Survey Report with associated documentation, and tDAR Upload CD.

SAMPLE PWS 2: ANNUAL AMERICAN INDIAN MEETING SUPPORT (SERVICE AREA 2)

• Provide on-site logistical and financial support for the UT DoD Annual American American Indian Meeting (AAIM).

• Includes providing on-site payment (cash or check) to designated tribal members for travel, per diem, and honorariums.

• Verifying approved attendance and providing final payment for tribal hotel invoices.

• Deliverables include: Kick-off Meeting Minutes, Monthly Status Reports, Onsite Tribal Payment/Reimbursement, Payment of Tribal Hotel Invoice, and an Expenses Summary Report with receipts and spreadsheets.

• Monthly Status Reports detailing activities, status, funding, completion percentage, and risks.

• Specific deliverables with defined submission timelines and formats (e.g., draft and final reports, meeting minutes, spreadsheets).

• Adherence to specific guidelines (e.g., Utah SHPO report guidelines, USAF GIS policies).

• Not explicitly defined, as these are sample PWS for potential future Task Orders under an IDIQ.

• Contractor must provide tribal reimbursement/payment for travel expenses at the government rate.

• Designated TCS shall be compensated at $50-60/hour.

• Contractor must include all anticipated costs for tribal reimbursement and payment within project costs.

• Sensitive information protection and tribal sovereignty regarding intellectual property must be respected.

• Data archiving to the Digital Archaeological Record (tDAR) system is required for Sample PWS 1.

Amendment / Modification

This amendment (0001) to solicitation FA820126R0010, dated March 20, 2026, provides clarifications, revises solicitation requirements, and extends the proposal due date.

Key changes include:

• Revised Statement of Work (SOW): The SOW has been significantly revised to clarify the Indefinite Delivery Indefinite Quantity (IDIQ) nature of the requirement. Offerors must review the revised SOW, dated April 3, 2026.

• Revised CLIN Structure: The Contract Line Item Number (CLIN) structure has been changed from a single project-based price to a unit-priced structure based on fixed hourly labor rates. Offerors must submit pricing using this new structure.

• Incorporation of Wage Determinations: Department of Labor Wage Determination No. 15-5489, dated December 3, 2025, is incorporated.

• Extension of Proposal Due Date: The due date for proposal receipt is extended from 1630 MDT on April 2, 2026, to 1330 MDT on April 8, 2026.

• Section B - Supplies or Services & Prices or Costs: Line items 0001 and 0002 have been modified, and new line items (0003, 0004, 0005, 0006) and option line items (1001-1006) have been added or modified to reflect the revised CLIN structure and services.

• Section E - Inspection and Acceptance: Inspection and acceptance locations have been added for new line items and option line items.

• Section F - Deliveries or Performance: Delivery information has been added for new line items and option line items, with modifications to ordering periods for some option line items.

• Section J - List of Attachments: New attachments have been added, including "FY26_Hill Tribal Survey SOW_V6", "Sample Performance Work Statements (PWS)", and "WD_15-5489". An older version of the SOW attachment was deleted.

• The proposal due date has been extended to April 8, 2026.

• Offerors must use the revised CLIN structure and submit pricing based on fixed hourly labor rates.

• Offerors must review the revised SOW dated April 3, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective of this contract is to provide Cultural Resources Management (CRM) technical support to the United States Air Force (USAF), specifically the Air Force Civil Engineer Center (AFCEC) and the Environmental Management Directorate (CZ). This support is crucial for government-to-government consultation and the identification, assessment, and evaluation of sites of religious, traditional, and cultural significance, in accordance with federal laws like the National Historic Preservation Act (NHPA).

This SOW outlines services for an Indefinite Delivery Indefinite Quantity (IDIQ) contract, with work issued via Firm-Fixed-Price (FFP) Task Orders. Key service areas include:

• Cultural Resource Survey Support: This involves consultation support (drafting letters, coordinating meetings), work plan development, research design, fieldwork and site recording (following SHPO guidelines), reporting (letter, draft, final reports), and data archiving (tDAR system).
• Annual American Indian Meeting Support: This includes logistical and administrative support for annual meetings, such as on-site tribal payment for travel and per diem, hotel invoice payment, and expense reporting.

All services must comply with applicable federal, state, and local laws and regulations, including specific U.S. Codes, Executive Orders (e.g., EO 13175), DoD Instructions, and Air Force/Hill AFB specific plans (ICRMP, ITRP). The contractor must provide professional supervision and quality control. Monthly progress reports are required for each active task order, summarizing status, funding, and work completion.

Not explicitly defined in the SOW; will be detailed in individual Task Orders.

• Contract Type: IDIQ with Firm-Fixed-Price Task Orders.
• Personnel Qualifications: Project Managers must meet the Secretary of the Interior’s Professional Qualification Standards. Traditional Cultural Specialists (TCSs) must be designated by the authorizing tribal authority.
• Consultation: Official Tribal and State Historic Preservation Office (SHPO) consultation will be managed by the Installation Tribal Liaison Officer and/or Cultural Resources Manager (CRM).
• Deliverables: Specific deliverables, schedules, and formats will be defined in Task Orders, but may include meeting minutes, consultation letters, work plans, research designs, survey reports, tDAR upload packages, and monthly status reports.
• Information Release: Hill AFB must approve the release of any contract-related information. Contractor must protect tribal representative information and maintain confidentiality.

Questions & Answers / Clarifications

This document provides Frequently Asked Questions (FAQs) and clarifications regarding the UTTR Tribal Meeting opportunity, addressing specific questions from potential bidders.

• Period of Performance (POP): The IDIQ award date is anticipated around April 13th, with POP on individual orders being order-specific.
• Tribal Relations and Cultural Resource Management Plans: Hill AFB will provide the Installation Tribal Relations Management Plan and the Installation Cultural Resource Management Plan to the selected contractor.
• Consulting Tribe Response Time: An initial response time of 30 days will be requested for consultation letters. This may be extended based on tribal needs or contractor facilitation of follow-up calls.
• Archaeology Permits and Site Information: No archaeology permits are required as this is not an archaeological survey. Hill AFB will provide known site information, past survey reports, and GIS boundaries once a contractor is selected. A search with the UT SHPO will be required to incorporate data from adjacent federal properties.
• Fieldwork Days/Site Visits: Approximately 5 fieldwork days are anticipated for site visits to potential significant areas. This is a desktop review with field components, not an intensive survey. The proposed project area is approximately 300,000 acres.
• Cultural Materials Collection: No cultural materials should be collected as this is not an archaeological survey.
• Meeting Location/Hotel: Hotel rooms have already been booked; the contractor will be responsible for the final cost.

These clarifications provide specific details on deliverables, data provision, timelines, and fieldwork expectations, which may influence bidder understanding and proposal preparation.

Statement of Work (SOW)

This SOW outlines the requirements for Cultural Resources Management technical support to meet the United States Air Force (USAF), Air Force Civil Engineer Center (AFCEC), and Environmental Management Directorate (CZ) requirements. The primary goal is to assist Hill Air Force Base (AFB) and the Utah Test and Training Range (UTTR) in fulfilling federal trust and treaty responsibilities with Tribal Nations regarding cultural resources management.

Objective 1: UTTR Tribal Cultural Specialist Section 110 Survey

• Conduct a Tribal Cultural Specialist (TCS) survey of a portion of the UTTR, including desktop research and field visits to identify areas of tribal significance.
• Update existing records for previously identified sites and landscapes, focusing on areas of significance outside traditional archaeological understanding.
• Assist in identifying, evaluating, recording, and protecting areas/sites of religious, traditional, and cultural significance.
• Provide installation land managers with indigenous awareness and traditional knowledge.
• Tasks include: developing an invitation to consult letter, a work plan, a research design, conducting fieldwork, producing a letter report summary, a draft and final TCS survey report with documentation, archiving digital materials, and providing monthly status updates.

Objective 2: Utah DoD Annual American Indian Meeting Support

• Provide on-site support for the Annual American Indian Meeting (AAIM).

• Tasks include: providing on-site payment (cash or check) for travel, per diem, and honorariums to designated tribal members; providing payment for the tribal hotel invoice; and submitting a summary report detailing all expenses.

• Not explicitly stated in the provided text, but the work involves the UTTR and Hill AFB, Utah.

• Contractor must furnish all necessary personnel, equipment, tools, materials, and vehicles.

• Contractor must provide adequate professional supervision and quality control.

• Project manager must meet Secretary of the Interior's Professional Qualification Standards.

• TCSs must be designated by the authorizing tribal authority.

• All official consultation will be accomplished through the Installation Tribal Liaison Officer and/or installation Cultural Resources Manager (CRM).

• Contractor is responsible for meeting performance objectives, ensuring safety, and performing activities within the period of performance.

• Contractor is not an employee of the Government.

• Sensitive information must be protected and confidentiality maintained.

Solicitation / RFP / RFQ

This solicitation seeks proposals for comprehensive support for two tribal consultation objectives. The primary objective is to facilitate and conduct a traditional cultural specialist survey of a designated portion of the Utah Test and Training Range (UTTR). This will be done in partnership with designated Traditional Cultural Specialists (TCSs) affiliated with Hill Air Force Base and the UTTR. The secondary objective is to provide expert consultation support at the Utah DoD Annual American Indian Meeting.

• Facilitate and conduct a traditional cultural specialist survey of a designated portion of the UTTR.

• Provide expert consultation support at the Utah DoD Annual American Indian Meeting.

• The contractor must possess demonstrated experience in coordinating tribal surveys and consultation.

• The contractor must have an understanding of the ethnographic history of the UTTR.

• The contractor must be able to reimburse tribes for expenses and pay.

• A principal investigator who meets Secretary of the Interior professional qualification standards is required.

• All TCSs must be identified by the corresponding tribal government.

• Contract Type: Not explicitly stated, but implied to be a firm-fixed-price contract based on Section B.

• Period of Performance: Ordering period is from 13 Apr 2026 to 12 Apr 2031 for Item 0001 and 0002. Option Period 6 for Item 1001 is 13 Apr 2031 to 12 Oct 2031. Option Period 6 for Item 1002 is 13 Apr 2031 to 12 Oct 2031.

• Estimated Value: Not stated.

• Proposal submission deadline: 02 Apr 2026, 04:30 PM local time.

• Evaluation criteria: Not detailed in the provided sections, but Section M is dedicated to this topic.

• NAICS Code: 541720

• Size Standard: USD 19,000,000.00 Annual receipts

• Small Business Type: Small Business

• Set Aside Percent: 100%

• This is a 100% small business set-aside.

• The solicitation includes various FAR and DFARS clauses related to payment, invoicing, representations, and certifications.

• Attachments include a Statement of Work (SOW), UTTR South map, Monthly Survey Report Template, and a List of Consulting Tribes.

Form / Attachment / Pricing Sheet

This document provides a boundary overview map for the "UTTR SOUTH" area. It is intended to visually define the geographic scope relevant to the opportunity.

• The map displays the "UTTR SOUTH" region, indicating "TOOELE COUNTY" and proximity to "Salt Lake City".
• It highlights geographical features such as "CEDAR MOUNTAIN WILDERNESS" and "CEDAR MOUNTAINS".
• Road networks, including "DWIGHT D EISENHOWER HWY" and "SKULL VALLEY RD", are shown.
• A scale bar is provided in both miles and kilometers.
• The coordinate system is identified as "WGS 1984 UTM Zone 12N".
• A list of data sources used to create the map is included.

This map is crucial for bidders to understand the physical location and boundaries of the area associated with the opportunity. It helps in assessing logistical requirements, operational scope, and geographical considerations for any proposed work.

Form / Attachment / Pricing Sheet

This document lists American Indian Tribes identified as having ancestral territories on Hill Air Force Base managed properties. It was compiled following an ethnographic study conducted by the National Park Service and subsequent consultations related to an increase in Military Operations Area.

• Lists tribes with ancestral territories on Hill Air Force Base properties.
• Includes tribes identified in the initial ethnographic study.
• Lists additional tribes identified through subsequent consultations.

This document is relevant for bidders who may need to engage with or consider the historical and cultural significance of these identified American Indian Tribes in relation to the opportunity. It provides a foundational list of potentially affected or consulted tribes.

Form / Attachment / Pricing Sheet

This document is a notification from Hill Air Force Base (AFB) regarding a proposed project to construct 22 additional housing units within Housing Area A. It serves as an invitation to consult and comment on the draft Environmental Assessment (EA) for this undertaking.

• Project: Construction of 22 new housing units in Housing Area A, Hill AFB, Utah.
• Context: The housing area is part of the National Register eligible Hill Air Force Base Historic Housing Area District and Cultural Landscape.
• Impact: The addition of new units requires an EA. The proposed work is designed to match existing structures but will add a more modern and clustered feel. Consultation with the State Historic Preservation Officer determined the work will constitute an adverse impact to the District.
• Action Required: Interested parties are invited to consult and comment on the draft EA.
• Contact Information: Provided for questions and comments.
• Attachments: Location Map and Draft Environmental Assessment.

While not a solicitation, this document is relevant to potential bidders interested in construction or environmental services at Hill AFB. It outlines a specific project, its potential environmental impact, and provides the draft EA for review. This information can help bidders understand future project scope, requirements, and potential challenges related to historic preservation and environmental compliance.