HiPace 400 Turbo Pumps

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) from Fermi National Accelerator Laboratory (Fermilab), managed by Fermi Forward Discovery Group, LLC (FFDG). It seeks firm-fixed price proposals for specific assemblies.

• Two main items are requested:

  • 6 units of "2000236380 HiPace 400 DN100ISO-K TC400 48VDC"
  • 6 units of "2000028157 Mains Cable 115V AC (USA/J), 3m"

• Proposals must include F.O.B. Fermilab delivery terms and all freight charges.

• Any exceptions to specifications or extra charges must be clearly indicated.

• The contract will be a firm-fixed price.

• The document references FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025), available online.

• Proposals are due by 5pm Central on April 16, 2026.

• Award will be made on a best value source selection basis, prioritizing the lowest price among technically acceptable offerors.

• FFDG intends to award without discussions.

• The RFP response must include a completed RFP page, SARC Form (if not completed in the last year), and a PUR-466 Form.

• Not explicitly stated, but the award is based on best value and technical acceptability.

• This is not a purchase order.

• Materials, supplies, or services are for work done under Prime Contract NO. DE AC02 07CH11359 with the U.S. Department of Energy.

• Items covered by G.S.A. Contracts should be indicated.

• Shipping destination: Fermilab Receiving Warehouse 2, Kirk Rd & Wilson Street, Batavia, IL 60510.

• All contractual questions should be directed to Spencer Keske at skeske@fnal.gov or 630-840-3323.

Form / Attachment / Pricing Sheet

This document, titled "Subcontractor Annual Representations & Certifications (SARC)," is a form required for potential subcontractors. It collects essential business and certification information from offerors to ensure compliance with government regulations and contract requirements.

• Offeror Information: Collects details such as Offeror Name, Parent Company Name, address, contact information, EIN/TIN, DUNS #, NAICS U.S. Industry #, and website.
• Business Category: Requires representation of ownership (U.S. Owned, Foreign Owned, etc.) and operating structure (Corporation, LLC, Partnership, etc.).
• Small Business Classifications: Allows offerors to self-certify as Large Business, Small Business, or Foreign Business, and further specify diversity categories (e.g., Small Disadvantaged Business, Woman-Owned Small Business, HUBZone).
• Executive Compensation: Gathers information on the top five highest-compensated executives if certain revenue thresholds from federal contracts are met.
• Offeror Responsibility: Includes representations regarding accounting systems, compliance with FAR 9.104 (responsible offeror criteria), and adherence to laws concerning trafficking of persons and forced labor.
• Employment Eligibility Verification: Requires certification related to E-Verify compliance.
• Export/Import Control Certifications: Assurances of compliance with U.S. export/import control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes certifications related to Equal Opportunity (EEO-1 reporting), Affirmative Action, and limitations on pass-through charges.
• Final Certification: A section for a duly authorized representative to certify the accuracy of all statements and acknowledge compliance with government contracting programs.

This form is critical for any entity intending to subcontract. Bidders must accurately complete all sections to demonstrate their eligibility, compliance, and business status. Failure to complete this form correctly may prevent an award. It also informs the government about the subcontractor's size, capabilities, and adherence to regulatory requirements.

Form / Attachment / Pricing Sheet

This document, "PUR-466 Proposal Certifications," serves as a critical form for offerors to complete and submit as part of their proposal package. It requires the offeror to make specific certifications regarding various aspects of their business operations, compliance with federal regulations, and the nature of the products or services they intend to provide.

• Export/Import Control: Certifications related to the export compliance point of contact and whether furnished items are specially designed for military/space applications or are dual-use items listed on the US Munitions List or Commerce Control List.
• Buy American Act: Detailed certifications and definitions related to domestic preference for construction materials, including criteria for domestic content, COTS items, critical components, and exceptions.
• Price Determination: Certification of independent price determination, ensuring prices are arrived at without collusion or anti-competitive agreements.
• Lobbying and Payments: Certifications regarding payments to influence federal transactions and disclosure of lobbying activities.
• Responsibility Matters: Certifications concerning debarment, suspension, convictions, and delinquent federal taxes.
• Patent Rights: Provisions for identifying rights to technical data and computer software, and patent rights retention.
• Combatting Trafficking in Persons: Certifications related to compliance plans and due diligence to prevent prohibited activities.
• Revision Table: Details changes made to the document across various revisions, including updates to clauses, name changes, and form field fixes.

Completing these certifications accurately is mandatory for proposal submission. Failure to provide the required certifications or providing erroneous information can impact the offeror's responsibility determination and potentially lead to contract termination. Bidders must carefully review each section to ensure compliance with all applicable federal regulations and contract requirements.